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Grants content page - Vic Gov digital guide

How to add a new grant to vic.gov.au in the preferred format for users.

This template has been developed after user interviews and testing to find out what information grants applicants need and in what order. Following these instructions closely will help your applicants.

Mandatory fields have an asterisk * next to them.

Add a new grant

Go to the Content tab at the top of the page.

At Add content, select Grant.

Add a new grant page by selecting content, then Add and by selection Grant

This is the first tab you'll need to complete.

Make sure you don't include the year of the grant in the title. This means you can keep re-using the page for the life of the grant and your search engine optimisation will be good.

Page header tab which includes Title, Introduction, Summary and Tags

Create your Page header content in the same way you would for a regular content page.

Title

The name of the grant. Keep to 70 characters. Example: LGBTI Community Grants program.

Introduction

A short summary of what the grant provides. Include dollar figure per person/organisation (not total) or type of support. No more than 150 characters. Example: Up to $80,000 to help LGBTI groups deliver service and support for LGBTI Victorians.

Summary

Shows in search results. Is fine to reuse Introduction text.

Tags

Select 1 to 3 audience types your grant is relevant to. This is important so we can show the grants automatically in relevant areas of the website:

  • Aboriginal Victorians
  • Business
  • Government
  • LGBTI
  • Men
  • Migrants
  • Not for profit groups
  • Older Victorians
  • Parents and carers
  • People with disability
  • Students
  • Under 18s
  • Veterans
  • Victims of crime & crime survivors
  • Women

Topic

Select 1 topic your grant is most relevant to. This is important so your grant shows in the grants search filters.

  • Arts, culture and heritage
  • Business
  • Communities
  • Education
  • Environment
  • Equality
  • Health
  • Housing
  • Jobs
  • Justice
  • Science and technology
  • Sport and recreation
  • Transport

Primary site

Always vic.gov.au for grants

Site

Always vic.gov.au for grants

Grant details

This is where you enter most of the body content for your grant, including Overview, Timeline, Guidelines and Supporting Documents.

Shows the grant details tab, including Title, Funding level, Audienice, Grant dates and Description

Overview

Title should be Overview

Funding level

Add the dollar amount available per person if known. Can be a range. Example: 1000-10000. Leave blank if not applicable.

Audience

Used to filter grants on the grants and programs landing page.

Options are:

  • Individual
  • Business
  • Government
  • Not-for-profit groups

Grant dates

Choose Ongoing or Open and close date. If you choose dates you will have to fill in the time as well as the date. 

These dates will automatically show your grant as open or closed. It will also move the order of your grants as closed grants are moved to the bottom of the filtered list.

Description

An additional snapshot of more detailed information if necessary.

Call to action

Add a link if you have one. This could be a link to GEMS form or to an external application process on a non-government site. Use Begin application or modify to describe the action.

Department

Select the main department your area and program belongs to. Example: Department of Premier and Cabinet. This will help us to automate program lists for department websites.

Timeline (tab 2)

Title (optional)

Only for programs where there are multiple rounds or events. Add timeline title. Use Key dates or Funding rounds if there are multiple stages.

Date

Add Start and End date. You can add times if applications close at 5pm. If you have no timelines at all use the Text field underneath. Sample text could be: This program is ongoing and can be applied for at any time.

For more dates use the Add timeline button. Try to add dates for when applicants will hear back on their submission if you can as this will avoid a lot of phone calls. You can always put dates in for the worst case scenario. If people hear back earlier they will be pleasantly surprised.

Featured image

Only for promoting a program on a navigational card. Will not be done often for programs. 

Guidelines

Accordion title: keep Guidelines text

Accordion style: Leave as basic unless your process has clear steps

Eligibility

Make sure it's clear who is eligible. Where relevant include details such as type of organisation, financial structure, how funds need to be used, etc.

Assessment criteria

What will applications be assessed against? If there are weightings for different criteria then include those too.

Assessment process

Outline the steps. This could include moving from expression of interest to full application. It could also include who is making the decision.

How to apply

The key information needed to apply. This could include documents which need to be filled out. List what applicants need to gather for their application. This could include workshops, supporting documents, references and financial statements. Include suggested timeframe to gather this content and any tips. Link to online application form or document.

Help

Some programs are complex. If you have helpful tips you should Add accordion content and title it, Help.

Social sharing and contacts

Social sharing should be ticked. People will want to share your program with others.

Contact

Fill in the contact details with a phone number as a minimum. If you plan to use the Victorian contact centre to take basic calls on your program make sure you arrange a briefing session and a list of questions and answers for them.

Reviewed 09 January 2019

Vic Gov digital guide

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