Call for Submissions - Latrobe Youth Space Service Delivery Lead

To be eligible for this opportunity, your organisation must:

• be an incorporated legal entity with an Australian Business Number (ABN) (for example, an Incorporated Association under the Associations Incorporation Reform Act 2012 (Vic) or a Company under the Corporations Act 2001 (Cth) or a similar entity), or
• have an agreement with an eligible auspice organisation who will manage the grant for you

Applicants from partnerships or consortia arrangements must nominate a lead agency who fulfills one of the above conditions and who will enter into a Common Funding Agreement (CFA) with the Department of Premier and Cabinet.

An eligible auspice organisation must be either:

• an incorporated legal entity
• a local government authority

The auspice organisation must have a current ABN. A letter from the auspice organisation outlining this commitment must be provided as an attachment to this application.

Applications will be evaluated against the following 5 selection criteria:

1. Experience and expertise working with diverse cohorts of young people in the Latrobe Valley.
2. An ability to establish and maintain local partnerships in the Latrobe Valley and strategically partner to improve outcomes for young people.
3. Capacity to deliver a responsive and flexible delivery model tailored to program requirements and to diverse groups of young people in Latrobe in line with the design principles developed by young people.
4. Efficient and appropriate organisational infrastructure, resources and capacity to support the delivery of program, including staff management.
5. An understanding and capacity to deliver programs in accordance with contemporary legislation, standards and departmental policies and guidelines.

Applications must reflect and adhere to the design principles developed by local young people:

Latrobe Youth Space Design Principles

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Detailed information about selection criteria, including information that applicants may wish to provide, is available in the Latrobe Youth Space Delivery Lead - Guidelines and submission form:

Book a place for the information session

Step 1: Check eligibility

Check that your organisation is eligible to apply.

Email youth@dpc.vic.gov.au if you have any questions about eligibility.

Step 2: Prepare submission template

Fill out the Latrobe Youth Space Delivery Lead - Guidelines and submission form:

Latrobe Youth Space Call for Submissions - Guidelines and submission form

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The Victorian Common Funding Agreement Terms and Conditions (Attachment B in the submission guidelines) are available below:

Victorian Common Funding Agreement Terms and Conditions

pdf 275.45 KB

Step 3: Prepare any attachments supporting documents

Prepare any attachments that will help to demonstrate adherence to the evaluation criteria.

List any attachments in section Part C, Section 7 of the submission guidelines.

Step 4: Apply by email

Applications are welcomed by email to youth@dpc.vic.gov.au with the subject line ‘Submission for Latrobe Youth Space Delivery Lead’ by 5pm, Monday 28 September 2020.

For questions on the submission process, and/or on the content of this call for submission, contact Mark Hobbs, Equality and Youth Branch, Department of Premier and Cabinet on 0400 536 628 or mark.hobbs@dpc.vic.gov.au.

Step 5: Interview and referee checks

All applicants are required to provide referees as part of their submission. Applicants will be advised before referees are contacted.

Applicants may be contacted for further information and may be invited to attend an interview.

All eligible submissions will be assessed by a panel.

Step 6: Application decision and funding agreement

Submissions will be assessed in the six weeks following the closing date.

Successful and unsuccessful applicants will be notified in writing.

Successful grant applicants will be required to enter into a Common Funding Agreement (CFA) with the Department of Premier and Cabinet, including project deliverables, milestone dates and payments. The Victorian Common Funding Agreement Terms and Conditions are available below:

Victorian Common Funding Agreement Terms and Conditions

pdf 275.45 KB

Why is the Victorian Government seeking a new service delivery agency for the Latrobe Youth Space?

The current contract will shortly expire. It is standard Victorian Government process to invite submissions from suitable qualified and experienced agencies to lead the delivery of programs and services .

All suitably qualified and experienced organisations are invited to apply, including previous applicants and the current contract holder.

Who will be on the selection panel?

The selection panel will be chaired by the Department of Premier and Cabinet and will include representatives from the Department of Health and Human Services, the Latrobe Youth Space Youth Governance Committee and the Latrobe Valley Authority.

Careful consideration will be made to mitigate the risk of real or perceived conflicts of interest between the selection panel and the applicants.

The selection panel will operate in line with all relevant Victorian Government guidelines.

How will young people be involved in the submission process?

At least 2 young people will be invited to sit on the submission evaluation panel, including at least one member of the Youth Governance Committee, to ensure young people’s voices are represented in the selection process.

All submissions must reflect and adhere to the design principles developed by local young people.

All applications will be required to demonstrate their commitment and experience in facilitating effectively models of youth leadership and engagement in complex service delivery and strategic priority setting, as well as outlining a plan for how young people will continue to be involved in the governance and delivery of the Latrobe Youth Space.

How will this process affect the work of the Latrobe Youth Space Youth Governance Committee?

The Youth Governance Committee will continue its role advising on the design, operations and management of the Latrobe Youth Space.

When will the outcomes of this process be known?

DPC intends to inform all applicants of the outcome of the call for submission process by Friday 6 November 2020.

DPC reserves the right to vary all dates associated with this process and will advise all applicants should any delays arise.

Why is this opportunity just for an initial period until 30 June 2020, with the potential of extension for a further 3 years?

After 6 months, the Victorian Government and the successful agency or agencies will make a decision whether or not to continue the funding agreement. This decision will be made based on a number of factors, including how satisfied both parties are that the arrangement is delivering the agreed outcomes and outputs, as well as taking into account available Victorian Government funding.

The Victorian Government is strongly committed to the Latrobe Youth Space, including funding a new, purpose fit-out home in Morwell which will be ready in late 2020.

Can applicants consult with the Youth Governance Committee (YGC) while they are developing submissions?

Interested parties may contact members of the YGC at any time seeking general information about their experiences of the Latrobe Youth Space. DPC requests that consideration be given to the most appropriate way to contact the young people to ensure it is safe and welcoming.

A representative from the YGC will sit on the submission evaluation panel. To minimise real or perceived conflicts of interest, DPC requests that applicants do not ask YGC members to provide direct input into or review any submission (either in draft or final form) or to partner in the development of submissions.

All panel members are bound by confidentiality obligations and are required to actively declare and manage any real or perceived conflicts of interest. We ask applicants to consider this in any requests for information from the YGC before the new Latrobe Youth Space lead agency is appointed.

Should YGC members who are also staff at Latrobe Youth Space stand down from their YGC position to avoid any conflict of interest in regard to the future service delivery model?

Current staff members of the Latrobe Youth Space will have no involvement in the submission assessment process. DPC does not perceive there to be any inherent conflict of interest with Youth Governance Committee (YGC) members also being employed by the Latrobe Youth Space, as such members will have no involvement in the assessment process. While YGC members may share their general experiences on the Latrobe Youth Space, DPC requests that potential applicants do not ask YGC members to provide direct input into or review any submission (either in draft or final form) or to partner in the development of submissions.

Will the YGC representative on the evaluation panel be independent of the current staff structure of LYS?

A Latrobe Youth Space Youth Governance Committee (YGC) member will participate in the assessment panel to ensure young people’s perspectives are represented. To avoid any conflicts of interest, the YGC member participating on the assessment panel is not a current staff member of the Latrobe Youth Space. All assessment panel members sitting on the assessment panel are required to declare any real or perceived conflicts of interests. This will be managed in accordance with all relevant Victorian Government guidelines to ensure that any conflict is identified and declared; and actively managed to mitigate risks.

Will the Department of Premier and Cabinet accept late submissions?

Late submissions may be accepted if the Department of Premier and Cabinet considers that genuine and reasonable extenuating circumstances exist. Providers should contact the department before the specified closing time in order for such circumstances to be considered.

The Department of Premier and Cabinet will host two information sessions to ensure applicants can get the information they need and have the opportunity to ask questions.

Latrobe Youth Space call for submissions information session

When: 11am-12noon, Friday 4 September 2020

Register for the informaiton session

The information session will cover:

• the background and purpose of the Latrobe Youth Space
• the design principles developed by young people
• reflections from a young person involved with the Latrobe Youth Space
• overview of the Call for Submissions process
• evaluation criteria

There will then be an opportunity for attendees to ask questions.

Latrobe Youth Space call for submissions follow-up Q&A

When: 2pm-3pm, Friday 11 September 2020

Register for the Q&A session

This information session will include:

• a brief overview of the submission process and evaluation criteria
• an opportunity for any potential applicants to ask questions