LGBTI organisational grants
Expression of interest
13 November to 17 December 2018
Full application period
21 February to 26 March 2019
From March grant assessments, review and approval process will be carried out. Once notifications have been made, successful applicants will be publicly announced by the Minister for Equality and a full list of successful organisations and groups will be available here.
Grant activities can start
30 June 2019 to 30 June 2020
To be eligible for an organisational development grant, an organisation or group must:
- be an organisation or group operating in the LGBTIQ sector (defined under this program as: ‘Organisations or groups that are LGBTIQ run and led, and/or whose services or activities primarily benefit LGBTIQ people in Victoria’)
- be a non-government, not-for-profit organisation or group
- be registered, or have an auspice who is registered, under the Corporations Act 2001 (Cth) or the Associations Incorporation Reform Act 2012 (Vic)
Applicants who have overdue accountability reports for previous grants funded through the LGBTIQ Community Grants Program are not eligible to receive future funding. To check if you are up to date with accountability reports, please email
Who is encouraged to apply?
We encourage LGBTIQ sector applicants who work across diversities within LGBTIQ communities to apply. These include (but are not limited to): Aboriginal and Torres Strait Islander people, culturally diverse and multi-faith communities, those with lived experience of disability, those living in rural and regional areas, youth and seniors.
These grants are aimed at smaller and emerging LGBTI organisations or groups. Larger and well-established LGBTI organisations are still welcome to apply, and may also consider supporting or auspicing smaller organisations in their applications.
Eligible grant activities
What activities may be funded?
The activities that may be funded include:
- developing strategic, business, marketing and fundraising plans
- planning to diversify revenue streams or increase business growth
- advice from consultants or subject matter experts (such as legal, business, financial or fundraising)
- training and development for staff, volunteers and board members that will directly benefit the organisation and improve institutional knowledge around areas such as (but not limited to) organisational planning, governance and board responsibilities, leadership and management, financial management, fundraising or philanthropy development, volunteer management, marketing, social media or effective advertising
- activities relating to sustainable succession planning, skills development or institutional knowledge management
- workforce development and planning, organisational resilience and market research
- creating or strengthening partnerships and/or working collectively to leverage resources and opportunities with other organisations
- improving information and communications technology and capabilities
- design or review of website and online community engagement capabilities
- structural improvements to marketing or advertising capabilities
- purchasing computers, software and other office infrastructure
- creating or revising operating policies, procedures or training materials
- auspice fees (no more than 10% of the total funding request)
- administration costs directly associated with grant activities (no more than 50% of the total funding request)
You may request reasonable administrative costs for work directly associated with implementing proposed grant activities. Details of expected tasks or expected work hours for activities should be provided, and funding will only be awarded where reasonable. These administrative costs are not intended to fund operational or program staff costs or business-as-usual duties.
There are some activities that are unlikely to be funded except in particular circumstances.
If you believe you have an idea proposal that meets the objectives of the grants program, but does not fit with the type of examples above, please contact the Equality Branch to discuss before submitting an EOI.
What activities will not be funded?
Activities that will not be funded include:
- competitions, commercial or direct fundraising activities or events
- direct lobbying or activities that promote or are held for party political purposes
- wages, remuneration, personal living expenses or costs
- permanent or contracted staff positions or administrative costs for business-as-usual organisational activities
- program delivery, community outreach or external facing initiatives
- purchase or lease of buildings or land
- hosting events, festivals or conferences, and related costs such as venue hire, travel or catering
- Rainbow Tick accreditation or LGBTIQ competency activities
- travel costs (regional and rural applicants may receive a limited exemption)
- overseas conferences, training or study tours
- Honours or Masters degrees, or courses that can be funded through a HECs/FEE-HELP scheme
- advertising or marketing campaigns relating to specific programs, initiatives or events
- retrospective funding for activities that have already started or have been completed
- activities that are more suitably funded under another grants program
What activities are unlikely to be funded?
There are some activities which are generally unlikely to be funded, except in particular circumstances. Some examples of these are outlined below:
- Activities or study outside of Victoria
Applications that involve courses or activities outside of Victoria are unlikely to be funded. To be successful they would need to demonstrate there was not an equivalent course or opportunity within Victoria, or show strong benefits to wider Victorian LGBTI communities as a result of the activity or study.
- Flights, accommodation, or travel reimbursement
These items do not fall within the objectives of this program. There may be exemptions for regional and rural applications, or applications that demonstrate that capacity building activities will not be possible without this assistance, however this element of your application may not be funded. Ensure the success of all activities are not reliant on these items.
- Recurring or ongoing operating costs (for example, phone and internet bills or industry memberships)
These grants are intended as one-off financial supports for organisational development activities. They are not intended to support ongoing costs.
- Advertising campaign costs (for example, a run of online or in print advertising)
The application would need to demonstrate how it fits with larger strategic goal of raising the profile or accessibility of the organisation or group, and how these activities would be sustainable beyond the grant. It must be of a generalised nature, and not to advertise specific events, programs or initiatives.
- Conference attendance
Conference attendance is permitted, however the chosen conference will need to strongly align and support objectives of the program. The application must demonstrate how the conference is beneficial to increasing organisational capacity, as well as flow on benefits to broader LGBTI communities.
The guiding questions and advice outlined below is intended to help you shape strong responses to each of the selection criteria at the full application stage. Some of the advice and guidance may also be helpful when coming up with ideas for your EOI as well. We also recommend attending one of the grant development workshops if you would like further guidance in how to submit a strong application.
The selection panel will not see your EOI, they will only see the full application. Make sure you carry across all relevant information and details from your EOI.
Selection criteria 1: What does your organisation or group do?
The applicant has:
- provided a concise description of their organisation or group including their primary purpose or goals
- outlined how LGBTI communities benefit from their services
(5% of total score) 100 words
Tell us who you are, what you do, and who benefits from your work.
- What is the core goal or purpose of your organisation or group?
- What does your organisation or group seek to address in LGBTI communities?
- Show us that you are eligible to apply under the ‘LGBTI sector’ definition of this program.
- Tell us a little bit about your previous and current work, and how it benefits Victorian LGBTI communities.
This can be the same description as provided in your EOI, or you can edit or improve your response if needed. If Equality has recommended you provide more or different information you should update the description.
Selection criteria 2: What organisational need or gap have you identified?
The applicant has:
- identified the organisational constraints that limit their ability to grow or meet their identified purpose
- specifically targeted the most relevant areas that will benefit from organisational development
(20% of total score) 400 words.
Tell us what problem you have identified that this grant will address.
- What limits you achieving your core goal or purpose as effectively as you could?
- What skills or gaps have you identified in your organisation or group?
- Why does your organisation need this development?
- Tell us what limits your ability to fulfil your purpose.
- Show us why this is the best place to intervene to build your capacity for the future.
Strong applications will target a manageable problem – applications with very wide scope are often weaker due to lack of detail. Ensure the problem can be addressed under this program.
There is additional advice provided above regarding identifying your organisational gap or need under the section ‘How do we decide what to apply for?’.
Selection criteria 3: What are you going to do?
The applicant has provided a detailed budget and action plan, and clearly outlines the proposed activities by describing:
- what activities will be undertaken
- sound cost estimates that represent value for money
- the proposed realistic timelines for the activities within the grant period
- readiness to proceed with the activities
(30% of total score) 500 words
Tell us how you’re going to address the problem.
- Outline your plan or strategy in a logical manner
- Describe in practical terms the details of what you’re going to do
- Reference your attached budget and action plan as needed (Equality will provide templates)
- Show that you are ready to start after 1 July 2019
Strong applications will have a realistic timeline and scope. Activities being managed by a volunteer organisation or group are not expected to be as large or run at the same speed as larger staffed organisations. The selection panel needs to be reassured you will be able to achieve everything you set out to do.
Remember to use the program objectives as the underlying reason behind your proposed activities – this is the reason the funding exists, so show your proposed activities are in alignment with the objectives.
Be prepared that the selection panel may only some of your proposed activities and part-fund your grant. If you have several types of activities that you will undertake, we recommend you follow the advice below.
- make it clear what your order of priority is, from most important to least
- make sure each activity would still be able to proceed if the others are not funded
- if activities are interdependent, make this clear and keep them grouped together
- Activity A - A business specialist to develop a business plan to address growth for the future
- Activity B - Training for volunteer board of management, to ensure skilled decision making
- Activity C - A review of policies and procedures
Activity C, while an important consideration, will not damage the effectiveness of activities A and B if not funded in this round. Activity C could then be included in a future application.
If you have activity areas outlined, make sure your budget is also grouped together (for example, all Activity A costs together, all Activity B costs together etc.). An example of this can be found below under ‘Budget guidance and examples’.
Selection criteria 4: Who is involved?
The application clearly outlines who will be involved, what role they will play and skills they bring to the activities such as:
- any primary coordinators, and specific individuals responsible for distinct tasks
- any partner organisations, LGBTI community members or volunteers and their roles
- any external provider organisations, and their roles
(5% of total score) 300 words
Tell us who is responsible to make your activities happen
- Who is accountable for organising and delivering on the activities you’re proposing?
- Who are the providers, training institutions, consultants or contractors? Why are they best for your organisation?
- List the people involved and their responsibilities and skills.
- Show us that those involved are capable and able to see the activities through.
- Show us you have researched and selected reputable providers.
A strong application will show shared responsibility and ability to manage the grant workload. Show us that the success of your application is not resting with a single individual (for example, applications supported by a Committee of Management, grant organising collective or volunteers are stronger).
You should aim to give the selection panel confidence in the skills of the people involved, and the arrangement of responsibilities.
If you are submitting a partnership you should list all members of the partnership, and provide a letter of support from each organisation to confirming their involvement and role in the partnership.
Selection criteria 5: What will the proposed activities achieve?
The application clearly demonstrates:
- alignment with the program objectives
- the extent to which the proposed activity addresses the identified need/s
- the extent to which the activities will build the capacity of the LGBTI organisation or group
(35% of total score) 600 words
You’ve described the ‘what’, ‘how’, and ‘who’, now make your argument about ‘why’.
- What are you trying to achieve?
- Why will the activities address your identified gap and improve your organisational capacity?
- What will you be able to do in future as a result of the activities?
- How will wider LGBTI communities benefit from your development?
- Show us what it will mean for you and wider LGBTI communities if you’re successful.
- Explain the rationale why these activities will have the best long term benefits.
Tell us about your long term strategy or vision, and how this development helps you get there.>
A strong application will use this response to link the whole grant proposal together, and make a convincing argument in alignment with the program objectives. It is your pitch for why you should be funded.
You should paint a picture for the panel about what the grant will mean for you in the future, the impact this will have on your organisation, and also by extension the wider LGBTI communities that will benefit from you being stronger.
Selection criteria 6: How will you measure success?
The application clearly describes the methods that will be used to measure whether the organisational development activities:
- have been successful and met the objectives of this program
- have increased the applicants ability achieve their core goal or purpose in wider LGBTI communities
(5% of total score) 300 words
Tell us how you will know if you have succeeded in addressing your problem.
- What evidence will you have that your activities have addressed your identified problems?
- How will you demonstrate the outcomes align with the LGBTI Community Grants Program objectives?
- What are the expected tangible outcomes of the activities?
- Outline what you plan to record and measure for evidence of change as a result of the grant success of activities and internal capacity building.
- Outline any baseline figures in application to demonstrate what you are hoping to build on.
- Provide attachments if needed (single page evaluation plan or framework, timeline etc.)
If you look back in 12 months, what do you expect to see? Consider what kind of data you can collect, measure, or monitor as you go to show whether a change in capacity has taken place. This might include membership numbers, pre and post training questionnaires, short statements etc. Timing of data gathering can also be included in your action plan.
Consider the long term outcomes of the grant funding, and how you might measure this in your grant situation.
- Improve the quality, scope and responsiveness of services
- Provide timely and accurate advice and information to LGBTI Victorians
- Advise government on the development of public policy and programs that improve the lives of LGBTI Victorians
- Leverage funding from other sources
- Development innovative approaches to current and emerging issues facing LGBTI communities
Applying for an organisational development grant involves a two-stage application process. Applicants will first submit an expression of interest (EOI) with brief details about their organisation or group and a brief overview of their proposed activities. Organisations that meet the eligibility criteria will be invited to submit a full application.
EOI applications were open 14 November to 17 December 2018.
DPC has contacted those applicants and invited some to provide a full application.
Full invited applications are open 26 February to 26 March 2019.
Previous applicants, including successful applicants, can apply again in this and future rounds.
Before applying, we encourage applicants to read through the following step by step guide on the application process, access the additional support detailed at the bottom of this page and to discuss any questions with the Equality Branch if needed.
Step 1: Check your eligibility
Check the eligibility criteria to ensure your organisation or group is eligible to apply, and that your proposed activities align with the program objectives. At this stage, you should also assess whether you need a auspice to assist you to make the full application.
Step 2: Attend the EOI information session (session already held)
The Equality Branch will provide an overview of the program, information on what is needed to write a strong EOI application and answer any questions you may have.
Step 3: Submit an EOI online (phase complete)
There is a limit of one EOI application per organisation or group (excluding partnerships).
At the EOI stage you will provide basic information about your organisation or group and respond to two core questions:
- What does your organisation or group do?
- What organisational development activities are you proposing?
Step 4: Assessment of EOI & invitation to submit full application
Staff from the Equality Branch will review all EOIs to assess your eligibility as an applicant organisation. The EOI is not a merit assessment on your proposed activities. Your overview of proposed activities will be used by the Equality Branch to provide basic feedback and highlight any areas of concern (i.e. ‘activity A is not permitted under this program, please proceed only with activities B and C’) to help you strengthen your full application.
If you are eligible to apply, the Equality Branch will send you an email invitation to the Global Engagement Management System (GEMS) to submit a full application.
Step 5: Attend a grant development workshop
Applicants who are progressing to the full application stage will be invited to attend a grant development workshop. These are designed to assist applicants who have limited experience writing grant applications. Further information on the workshops can be found below under Additional information and guidance for applicants.
Step 6: Submit full application
Applicants who are invited to submit a full application will be asked to expand on their EOI application and respond in detail to each of the selection criteria. Applicants will also be asked to submit a detailed budget and action plan as part of the full application stage. Templates will be provided and advice to develop strong responses can be found below under ‘Support for applicants’.
If you received feedback from the Equality Branch on your EOI, ensure this feedback is incorporated into your full application. The Equality Branch will be unable to provide feedback on your full application once it is submitted online, as it is sent directly to the selection panel.
The completed application will be submitted online via the email link provided by the Equality Branch.
Late EOIs or full applications will not be considered. If at any stage you wish to discuss your EOI or full application please contact the Equality Branch well in advance of close of the relevant application period.
Step 7: Assessment of full application and notification of outcomes
Your full application will be assessed against the selection criteria by an independent panel of LGBTI community members. The Minister for Equality will review the recommendations made by the panel and determine the successful grant recipients.
Both successful and unsuccessful applicants will receive a phone call to notify them of the outcome of their grant, at which point verbal feedback will be available.
All decisions made in relation to any aspect of the application and assessment process, including any decision to award a grant under this program, are final.
What is capacity building?
Capacity building is the strengthening and improvement of structures, skills and abilities to better fulfil an identified goal or purpose. For organisations or groups this may take the form of:
- people capacity (for example, improving knowledge and skill levels
- physical infrastructure (for example, purchase of computers and equipment)
- financial resources (for example, registering charity/DGR status or developing philanthropy partners)
- information resources (for example, strengthening of institutional knowledge, documents, databases)
- collaborative strengths (for example, gained through networks and partnerships)
- building organisational resilience, workforce development and future planning
How do we decide what to apply for?
What to consider before applying
Before choosing activities for your proposal, consider the following:
1. What is your current capacity?
The purpose of these grants is to build you up, not burn you out. Applying for a grant, managing the activities and ongoing reporting can be time-consuming. Before anything else, start from the question ‘what can we manage?’. If you have limited time or a small number of people, be honest about the scale of activities you can manage if successful.
2. What is your core purpose as an organisation or group?
It is good to have a clear and agreed understanding of this before starting. It will help you frame a strong argument for how proposed activities will build capacity to deliver on this purpose more effectively in future. For guiding questions on how to do this, see the additional information outlined below under the selection criteria ‘What does your organisation or group do?’.
How do we identify our organisational need or gap?
It’s important to identify the problem, before you identify the solution. Grant proposals are stronger when there is a clearly defined and manageable issue that the activities address, rather than working backwards from the activity.
1. Discuss the grant proposal with your board, committee or members
A wide variety of views can provide valuable input and different perspectives when identifying your organisational gaps or needs. Ensure everyone has read the guidelines ahead of this discussion.
2. Discuss your challenges
Brainstorm a list of problems or issues that limit you being as effective as you could be at delivering on your core purpose. See the guiding questions below under selection criteria ‘What organisational need or gap have you identified?’. Also consider the following for your discussion:
- What do you do well, and what could you do better?
- Do you have a plan for the future? Is it working?
- What risks your sustainability as an organisation?
- What technology or physical infrastructure do you lack?
- How well are you reaching your target audience?
- How well can your audience find you?
- What skills or knowledge do you have, and what do you need?
- Are these challenges unique to your organisation, or would a partnership application be beneficial?
- Can you increase your bottom-line (earnings or income), diversify your revenue stream through new market opportunities or product development?
Identify as many issues as you can, and then look to see if there are any common themes or logical groupings of issues that could potentially be addressed by similar activities.
How do we choose the best activities?
Once you have identified your problems or issues, now discuss possible activities and interventions to address these needs. Identify a list of activities, solutions and strategies that would address or fix the identified issues. Once again, look for common themes or groupings where similar solutions are addressing multiple issues. Consider the following:
- What would you need to do to address the issue identified?
- Is there a solution that will stop the issue happening again in future?
- How many issues are being addressed by similar activities?
If you need ideas, you can look at the list of activities outlined under ‘What activities may be funded?’ in the Eligibility above, the table provided below at ‘Examples of application areas’ , and the list of previously successful grant recipients (please note, some activities previously funded are not eligible in this round).
Once you have a list of possible activities or strategies that could address your identified issues, you can use a process of elimination to narrow down your potential grant activities with the questions below:
1. Is it eligible?
Look at your list and check your activities against the ineligible activities under (LINK>) ‘What activities will not be funded?’ (END LINK). Rule out any activities that aren’t permitted under this program, as these are non-negotiable.
2. Do your activities align with the objectives of the program?
This is very important to a strong application. Your proposed activities could be excellent, but if they aren’t in alignment with the objectives of the program, it will be a weak application. All strong proposals will consistently use the objectives as the underlying argument of the proposal.
3. Could you make a compelling case using the selection criteria?
You don’t need to respond to each of the selection criteria in detail until the full application stage, but discussing your initial activity ideas against the selection criteria will help you choose strong activities for your EOI, and make the full application easier.
4. Which activities will have the greatest impact?
Of the remaining activities, which will have the greatest impact on improving your capacity to achieve your core purpose? Which would have the greatest impact over a long period of time?
Consider whether strategic future planning, sustainability, and addressing organisational skill and knowledge gaps can benefit your organisation or group.
5. Will the activities be possible within grant timelines?
In this grant round there are one year grants available, so consider if this affects your activities. Would you need to spread out the workload in stages due to your current capacity? Keep in mind that all grant funds need to be expended, your activities completed and your acquittal report submitted prior to 30 June 2020.
Grant period begins: 1 July 2019
Grant period concludes: 30 June 2020
6. Would a partnership application be beneficial?
Consider if any of your identified activities would be suitable for a partnership application (see the section on partnerships below for more information). Partnerships offer wide benefit across community organisations, ability to share knowledge and build networks within the LGBTI sector.
If you are unsure about the eligibility of possible activities, contact DPC Equality Branch to discuss.
We have several possible activities, can we apply for all of them?
There is a limit of one EOI per organisation (excluding partnerships). A grant application should clearly identify the issue to be addressed, but can propose several activities as part of a strategy (e.g. board training, grant writing training and website development).
A strong application will present a compelling case for why the identified activities are a good solution for addressing this issue. However, try not to do too much in one application. Applications that attempt to address a large number of issues or propose a long list of activities can be unfocused, and often don’t explain any of them well enough to make a strong case for funding. Keep it simple wherever possible.
Multiple activities and potential part-funding
In previous years the selection panel has often recommended part funding of applications in the interest of spreading the benefit of grant funds across the community. If you are proposing several different kinds of activities in your applications, be prepared that you may only be funded for part of your proposal. Ensure that not all of your activities are inter-dependant (i.e. Activity A is only possible if Activity B is also funded). For more advice, see the guidance under the selection criteria below ‘What are you going to do?’.
Any activities that are not funded in this round may be included in future grant applications, provided they are eligible.
How do we choose a training provider?
If you have identified specific skills or knowledge that will assist your organisation or group, then by the time you submit your full application you will need to identify a reputable training provider that offers a course to meet your needs. For further guidance the Victorian Government’s Skills Gateway website has a page on ‘Choosing a training provider’, and the Australian Skills Quality Authority have a fact sheet which includes a checklist of things to consider when choosing a training provider.
Take the time to research your options, compare course content, benefits and prices to ensure you have selected the best course to meet your needs. The list below includes examples of training providers the help your start researching the kinds of available training and skills development. This list is not exhaustive, all other reputable training providers will be considered under this program.
Examples of application areas
Below are a some examples of possible grant activity areas. These are only as a guide and are not exhaustive. If you have an idea for a potential activity but are unsure if it will be eligible, please contact the DPC Equality Branch to discuss your idea.
Potential activity areas Examples Planning and specialist consultants Engagement of specialist consultants to develop:
- business plans
- strategic plans
- sponsorship, fundraising or philanthropy plans
- membership plans
Specialist consultants providing advice in:
- finance or accounting
- business and legal
- governance structures
- sustainable planning
Training and skills development Training or short courses for leaders or volunteers in:
- organisational planning
- governance and board responsibilities
- marketing and communications
- accounting and finance
- volunteer management
- fundraising and philanthropy
- grant writing
- networking or stakeholder management
These could be for key individuals within the organisation to attend a course, or you may choose to arrange an external training provider to come to your organisation and deliver the training to a larger group (particularly useful for partnership applications to maximise benefit).
Infrastructure and information communications technology
- website design or review
- computers, laptops and software
- phones or mobiles
- database systems
- physical office equipment or furniture
For devices such as laptops or phones, you will need to identify that these are property of the organisation and attached to a position, rather than personal devices for individuals.
Structure, processes or institutional knowledge
- costs of registration as an incorporated association, charity or application for DGR tax status
- governance planning or advice
- creation or review of policies and procedures
- information continuity and records management
- improvements to systems efficiency
Marketing and advertising abilities
- engage a designer to create: a style guide, branding, templates for communications or brochures etc.
- consultancy or advice
- website or search engine optimisation
- training in effective communications
- market and/or audience research
(Note, grant funding will not fund advertising campaigns, but can fund improvements to effectiveness – i.e. ‘the framework’ rather than the ‘content’)
Workforce and business development Projects that improve:
- Organisational resilience, staff wellbeing and workplace culture
- Implementation of new systems and processes that improve productivity
- Market research and development to identify new opportunities to increase and diversify revenue
- Financial readiness and contract readiness, for procurement opportunities and business growth
Non-LGBTI organisations applying under the exemption
There are limited circumstances under which an organisation that does not meet the definition of operating in the ‘LGBTI sector’ may be eligible to apply. These applicants must still meet the other eligibility requirements and must discuss their proposal with DPC Equality Branch prior to submitting an EOI.
In an exemption application, the primary beneficiary of the grant funds must be local LGBTI people or an emerging LGBTI sector, rather than the internal benefit of the applicant organisation.
In areas that do not yet have an established LGBTI sector (for example, regional or rural), there may be potential for a non-LGBTI organisation to submit an application under the exemption. However, the success of these applications will depend strongly on the activities and intent of the application.
The application must focus on the development and support of LGBTI people in the region to create and cultivate a LGBTI sector. The applicant would need to demonstrate a strong connection with LGBTI communities. Strong applications will centre the voices and experiences of LGBTI people, and will demonstrate genuine engagement and guidance from local LGBTI people. The solution identified to supporting the development of a LGBTI sector needs to be determined by local LGBTI voices.
Examples of potential application areas include, but are not limited to:
- establishment, advertising or promotion for a new LGBTI social or peer support group
- auspicing and facilitating a group of local LGBTI people to access training or skills to enable them to establish LGBTI organisations or groups in the area
- promotion, recruitment and training of an independent LGBTI reference or advisory group (helping LGBTI people in your region to represent their interests in matters that affect them)
Applications from non-LGBTI sector applicants in areas that have an active LGBTI sector that do not demonstrate genuine discussion or engagement with these groups will not be successful. If there are existing or emerging LGBTI organisations or groups in the area that also submit grant applications, preference will be given to these applicants. The intent of these grants is not to fund Rainbow Tick accreditations or LGBTI competency for mainstream providers.
Larger non-LGBTI sector organisations that wish to support LGBTI sector development could consider volunteering their services to the LGBTI sector through:
- mentoring or auspicing a local LGBTI organisation or group
- advertising or assisting to raise the profile of local LGBTI services or support groups
- sharing resources such as meeting rooms or hot-desking arrangements to LGBTI sector organisations
- supporting LGBTI communities to have a stronger voice in matters that affect them directly.
External website resources
Below are a list of website resources that you may find useful as part of researching possible activities for a grant application, or simply to explore free resources that are currently available.
Has hundreds of hours of free video resources aimed at non-profit community organisations (for example, videos ranging from two minutes to 3 hours on topics of fundraising and grants; leadership and governance; marketing and communications; non-profit accounting and finance; operations; professional effectiveness; program and project management; and volunteer management and engagement)
Community Tool Box provides resources and help around assessing community needs, addressing social determinants of health, engaging stakeholders, action planning, building leadership, improving cultural competency, planning an evaluation, and sustaining your efforts over time. The Toolkit is a very valuable resource for community organisations.
The Funding Centre has a lot of resources to help not-for-profits with grants, donations, crowdfunding and sponsorships.
Remember to have a look at other grants you could potentially apply for - the Grants Victoria website lets you search available grants using a variety of filters.
Do we need an auspice?
If your organisation or group is not registered under the Corporations Act 2001 (Cth) or the Associations Incorporation Reform Act 2012 (Vic), then you will need to enter into an auspice arrangement with an organisation that is registered. If you are unsure about your status, you can check online by searching your legal name or Australian Business Number (ABN) on the Australian Business Register using ABN Lookup.
You do not need a confirmed auspice arrangement when you submit an EOI, but you will need to indicate whether you will be seeking one. It is recommended that you begin discussions with potential auspice organisations early, as you must have an auspice arrangement confirmed by the time you submit a full application.
What is an auspice arrangement?
An auspice arrangement is between the auspice organisation and the grant recipient. If you are successful in your application, the auspice organisation will sign the grant agreement and take on legal and financial responsibility of the grant on your behalf. They will receive and distribute grant funds in accordance with the grant agreement. The auspice organisation may not be responsible for carrying out the activities, but it is responsible for ensuring the activities are completed under the terms of the grant agreement. You will provide all reports and financial acquittals as required by the grant agreement to the auspice, who will submit them on your behalf.
When you submit your full application you will need to provide organisation and contact details for the auspice, as well as evidence that they have agreed to auspice your funds if successful. If needed, you can use the auspice agreement letter template below.
Can we include the auspice fee in our budget?
Yes. Auspice organisations which agree to manage funds for an organisation or group may require an auspice fee. You will need to discuss and negotiate any fees as these will need be included in your grant budget at the full application stage. This amount may vary depending on the nature of the auspice relationship (for example, simply hold and distribute funds, provide access to a hot desk and resources, or agree to provide business or mentoring advice as part of the arrangement).
Under this grants program, an auspice fee cannot be greater than 10% of the total requested amount.
Where do we find an auspice?
If you are unsure where to seek an auspice, you can consider starting a conversation with: larger LGBTI organisations; organisations you have existing partnerships with; larger organisations in a similar sector of services; or local councils. DPC Equality Branch cannot assist you directly with arranging an auspice. However, below are several links that may be useful regarding auspicing:
If you have any questions, or are unsure if you need an auspice, please call DPC Equality Branch to discuss well in advance of submitting your full application.
Partnership applications are viewed favourably by the selection panel, as they often represent good value for money, a wide reach across organisations and help to build collaborative networks between LGBTI organisations.
Partnership applications are subject to a maximum request of $80,000 (GST inclusive) per application. Applicants who submit an application as part of a partnership may also submit an application as an individual organisation or group.
When should we consider a partnership application?
A partnership application should be considered for training or resources that would benefit multiple groups or people. For example:
- customised training - many training providers offer tailored training to meet the needs of the group. A partnership would allow a larger group or multiple organisations to cost effectively access training tailored for the needs of LGBTI communities
- contracting a specialist – a partnership application could demonstrate additional benefit if the specialist advisor hosts a workshop with multiple organisations who are able to discuss and share solutions to LGBTI specific challenges
- formalising shared resources – mapping or agreements to arrange a mutually beneficial and ongoing partnership beyond the grant (for example, sharing of physical resources, volunteers, skills and knowledge between organisations etc.)
If you believe the activities you are considering would also benefit other organisations or groups, start a conversation about a partnership application.
How do we submit a partnership application?
One organisation will submit the application on behalf of the organisations or groups that are partnering on the application. The ‘organisation or group details’ and all contact details for the primary contact will need to be from this organisation.
In the proposal name you will need to indicate it is a partnership, for example: ‘Board and Governance Training (Partnership: Applicant A and Applicant B)’. The application question ‘What does your organisation do?’ will need to outline the partnership arrangement and all applicants involved briefly (demonstrating they are eligible LGBTI organisations), and ‘Who is involved?’ will need to demonstrate all organisations, participants, and roles for proposed activities.
Additional information regarding how to submit a partnership application is also included in the EOI Form Guide.
At the EOI stage this is just an initial budget to give the Equality Branch an idea of what you are planning. Further detail can be provided at the full application stage, and estimated amounts can change at the full application stage as you obtain confirmed quotes.
Consider before you start:
- How would you manage funds if you were successful?
- Do you have a separate bank account for the organisation/for the grant activities?
- Who will be responsible for managing the money?
- Who will keep records of expenditure as you go so you are able to report back to DPC Equality?
Steps to completing your initial estimates budget
- When listing budget items, make sure they are descriptive and use the same language as your application so it is easy for the assessors to cross reference your application and budget.
- Make sure you list everything from your proposed activities that will require funding.
- Include any and all general service tax (GST) on items listed in your budget.
- Make sure that you budget balances - your total income should equal your total expenditure (the selection panel will look for this).
- Rename and save your budget with your organisation name in the title (for example, 'Organisation name - Budget')
- When you upload your budget attachment to the EOI online form, double check that you have attached your renamed budget, and not the blank budget template.
- If you experience any difficulties or have questions, feel free to contact Equality Branch.
The template has been set up to auto-calculate your budget total, but double check your amounts are correct before submitting. Check the totals manually, use the ‘sum function’ or double click the ‘total’ cell to make sure all budget lines are being included in the calculation.
To add a new budget line, right click on the row number of the last budget item line. This should highlight the whole row, then right click and select ‘insert’. This will ensure the new line is included in the ‘totals’ calculation.
What is an ‘in-kind’ contribution?
‘In-kind’ support refers to an estimation of the non-financial contributions and support towards your activities. Examples include volunteer work hours, donated goods or services and pro-bono consulting. Estimating the value of these contributions, particularly when your activities would not be possible without them, acknowledges the financial amount that would have had to be paid for if the contributions did not exist. There is a line at the bottom of the budget template to include this amount.
Successful grant recipients are required to enter into a Common Funding Agreement (CFA) with the Victorian Government, which includes:
- a ‘schedule’, which details the activities being undertaken, funding, deliverables and payments, budget, reporting requirement and other activity-specific requirements
- a set of standard terms and conditions which are fixed and non-negotiable
We recommend that applicants review the CFA template and terms and conditions before applying for a grant. You may be required to set up a separate bank account to manage grant funds.
Successful grant recipients will be required to provide period reports to the Equality Branch on the progress of activities, expenditure and whether there have been any changes to circumstances.
Applicants will be provided with templates appropriate to their project scale to complete and return to the Equality Branch. Reports may include:
- six month report
- revisions to budgets
- final acquittal
Applicants who have overdue accountability reports for previous grants funded through the LGBTI Community Grants Program are not eligible to receive future funding. To check if you are up to date with accountability reports, please email
Exemption for non-LGBTI sector applicants
If an organisation does not meet the definition of working in the ‘LGBTI sector’, they may still be eligible to apply under limited circumstances if they operate within an area that does not yet have an established LGBTI sector.
These applicants must review the additional information about non-LGBTI organisations applying under the exemption and discuss their application with Equality Branch prior to submitting an application.
Partnership applications will be highly regarded in this round of funding. Several organisations or groups may collaborate to submit a single partnership application. Partnership applications will be assessed based on their wide-reaching potential, value for money, and demonstration of inter-organisational networking or collaborative benefits beyond the grant. Organisations participating in a partnership application may still also submit an EOI as a solo organisation.
For more details, review the additional information about partnership applications.
Reviewed 15 May 2019