vic_logo

Media library storage and naming conventions

Conventions for file naming and specifications.

Images

Upload images with a descriptive title for the filename.

For example, a photo of a girl laughing should be titled 'Girl laughing'. 

The file name must not contain any spaces. Instead, use hyphens (not underscores) to join words so the file name is as easy to read as possible.

You will need to rename the image file on your computer to something like:

girl-laughing.jpg

Don't upload an image with a filename like:

IMG_001.jpg

If the person is a person with profile then their name and position should be the title e.g. 'Governor of Victoria, Hon Linda Dessau'

Documents

Use the document title when uploading documents.

For example, Safe and strong: A Victorian Gender Equality Strategy. 

The file name must not contain any spaces. Instead, use hyphens (not underscores) to join words so the file name is as easy to read as possible (eg Safe-and-Strong-A-Victorian-Gender-Equality-Strategy).

Version numbers should not be used as any new version should be saved over the top of old versions.

If the document is an annual document then the year should be at the end of the document, for example, Safe and strong: A Victorian Gender Equality Strategy 2017.

Video

Must be added via the asset library only, not by pasting embed code into the page.

The file name must not contain any spaces. Instead, use hyphens (not underscores) to join words so the file name is as easy to read as possible (eg Making-rent-fair).

This allows for metadata to display the embed from Youtube or Vimeo correctly to include fields for:

  • a written transcript of the video content
  • running time
  • title
  • description

Reviewed 09 July 2019

Vic Gov digital guide

What's next?

    Was this page helpful?