Veterans Major Capital Works Grant Program
- The applicant must contribute at least 40 percent of the project costs of which up to 25 percent can be in-kind
- Proposals may include project management fees up to 5 percent of total project costs exclusive of GST. Details of the project management plan will be required
- Evidence must be submitted of the in-kind goods and services provided using the in-kind calculator
- Projects with a total expenditure in excess of $800,000 will not be supported. However, staged components of a larger facility development, providing the particular stage meets the program criteria, are eligible as long as such improvements can function successfully on completion within 18 months without the later components
- Projects should be capable of being completed and acquitted within 18 months of the project approval date
- Where appropriate, organisations proposing major capital works projects should make contact with peak bodies, local government, and regional or state organisations to seek their support and input into the planning, design and approvals of proposed facility improvements
- Funding will be contingent on the premises being used by the applicant for a minimum of 5 years
14 March to 04 July 2019
Victorian based organisations providing services for veterans and their families are eligible, including:
- ex-service organisations
- local government authorities
- not-for-profit organisations
Applications from other organisations may be considered on a case by case basis.
In addition, to be eligible for funding applicants must:
- be an incorporated body
- have an Australian Business Number (ABN) or provide written advice from the Australian Taxation Office that no withholding tax is required from the grant payment
- be financially solvent
- be based in Australia provided the project is located in Victoria
- have submitted a Final Report or Progress Report for any previously provided or current Victorian Government Veterans Grant
For Minor Capital Works, unincorporated organisations may arrange for an incorporated organisation to act as an auspice on their behalf.
See (Auspice Form) for auspice responsibilities. Applications for Major Capital Works cannot be auspiced.
The Veterans Capital Works Minor and Major Grant programs will not fund:
- an individual
- commercial (for profit) organisation, unless designated by the Australian Taxation Office as income tax exempt charity or income tax exempt entity or similar
- a hospital, nursing home, health care centre
- a university, technical college or school
- Projects that do not meet the eligibility criteria or align with the objectives of the program
- Privately owned projects or projects on private land
- Purchase of land, new buildings or vehicles
- Assistance to hospitals, nursing homes, health care centres, universities, technical colleges or schools
- Projects that are the responsibility of other authorities such as roads, footpaths, gutters
- Retrospective funding for projects that have already commenced (initial concept planning is expected for major projects)
- Business plans, feasibility studies or the costs for the design of facilities only (for example, detailed design of a facility or single site masterplans)
- Purchase of small electrical items such as whitegoods, computers, copiers etc
- Utility costs, ongoing routine operating and maintenance costs
- Salary subsidies of existing staff
- Purchase or maintenance of recreation, entertainment, sporting, life-saving or any other equipment
- Fencing, streetscaping, landscaping, gardening and beautification activities unless the project is part of a project and incorporates universal design principles
- Facilities that prohibit public access
- Smoking and/or gambling areas
- Applications that have not completed all requirements in the application including providing evidence of consent, support and financial commitment from funding partners
- Organisations that have not fully acquitted previous grants funded by the Veterans Branch
- Projects that are eligible under other Veterans Branch grant programs. For details see: grants to support and commemorate veterans
Evidence must be provided of ownership of the property. Where the applicant organisation does not own the premises on which work is proposed the following are mandatory requirements:
- Written consent from the relevant property owner (e.g. RSL Trustees, local government, Department Environment, Land, Water and Planning) approving the project.
- Evidence from the property owner or landlord that the organisation has approval to use the property for:
- Minor capital works – at least 2 years into the future from the date of the application.
- Major capital works – at least 10 years into the future from the date of the application.
How we assess applications
Applications will be assessed against the criteria listed below. Weightings show the relative importance of the different assessment criteria.
What outcomes and benefits will be delivered (30%)
- Extent to which the project improves the use of facilities for veterans, expands the use by existing or other organisations or improves facility efficiencies
Why is project needed and how is it responding to needs (30%)
- Evidence that the project responds to an identified need, gap, risk or issue for veterans, or will increases use of the facility
How will the project be delivered? (20%)
- Details of project planning and delivery, realistic timeframes, financial viability, value for money and contributions towards the project
Who is involved in the project and what support exists? (20%)
- Level of support for the project from key stakeholders, evidence of usage agreements and consultation
Capital works and building projects will be considered where they improve or expand the use of the facility by current and future users. Example projects include:
- The upgrade or development of meeting rooms, service delivery or activity areas
- Improvements to kitchens, bathrooms/toilets, outdoor undercover areas
- Improving access through ramps, the widening of doors or corridors, accessible toilets and meeting areas
- Improving the venue layout, flooring, roofing, windows or other aspects
- Libraries, storage or museum spaces for war heritage collections
Universal Design and Environmentally Sustainable Design
Applications for Major Capital Works should demonstrate how the principles of Universal Design and Environmentally Sustainable Design have been incorporated (where applicable) and that the project meets relevant legislation and Australian standards.
Applications incorporating Universal Design and/or Environmental Sustainable principles are being sought. Successful projects may be used as good practice case studies to demonstrate the opportunities presented by the principles. Examples of projects may include:
Universal design - projects that result in more accessible and functional venues through improving access (e.g. ramps, lifts, wider doors etc), functionality and usability (e.g. design that accommodates the diverse range of user needs).
Environmental sustainability - projects that result in energy efficiencies, reduced consumption and costs. Examples: insulation, solar panels, upgrading electrical systems, water efficiencies, improved lighting, heating/cooling, ventilation systems.
For more information visit the veterans grants page.
Step 1: Check eligibility
Check that your organisation and project is eligible.
You can also:
- Talk to the Veterans Branch about your project: phone 9651 2120 or email firstname.lastname@example.org
- Call the Grants Information Line on 1300 366 356 weekdays between 8.30am and 5pm (except public holidays).
Step 2: Prepare supporting documents
Prepare the following documents and submit with your application (where required):
- Detailed budget and written quotes for project costs
- Letters of support from other organisations, agencies or partners involved in the project
- Photos or plans showing location of proposed project and draft designs
- Letter from Local Government Authority or Crown Land manager (for projects on public land), including approvals, their role and who is responsible for maintenance and ownership after completion
- Details of any community consultation to support your application
- Project plans with start and end dates, timelines for key activities, responsibilities and implementation stages
If documents aren’t supplied, applications may not be considered
Use the application support tools:
Step 3: Apply online
If it's your first time using the online portal you need to create an account.
If you have previously used the portal, log in using your organisation's details.
Applications can be saved and completed at a later date. It's recommended that applicants start the process early to collate any documents needed.
Once submitted, you'll receive an auto generated email with an application number you can use as a reference. Please quote this number in all correspondence relating to your application.
Attachments can also be emailed to email@example.com (please include the application reference in the email).
Organisations seeking to apply for the Major Capital Works program are encouraged to discuss their project with the Veterans Branch prior to submitting their application.
Step 4: Application decision and funding agreement
- The grant applications will be assessed in the two months after the closing date
- Applicants may be contacted for further information
- Successful and unsuccessful grant applicants will be notified in writing
- Successful grant applicants will be required to enter into a Common Funding Agreement (CFA) with the Department of Premier and Cabinet
- Project deliverables, milestone dates, payments and other conditions will be included in the CFA
Capital Works Majors 2018/19
Grant Funding amount
Bentleigh RSL Sub-Branch Inc Bentleigh RSL - Cheltenham Campus Roof and Air Con Upgrade $50,000 Colac RSL Sub-Branch Inc Lift Installation & Capital works $180,000 East Malvern RSL Sub-Branch Inc Major Kitchen, Bistro and Bars Renovations $100,000 Returned & Services League Australia (Victorian Branch) ANZAC House Lift Refurbishment Project $100,000 Sale RSL & Community Sub-Branch Toilet facility upgrade $46,000 Upwey Belgrave RSL Sub-Branch Carpark Upgrade $100,000 $576,000
Capital Works Minors 2018/19
Grant Funding amount
Ballan RSL Sub-Branch Restumping of Ballan RSL Hall $45,000 Berwick RSL Sub-Branch Upgrade to Toilet Facilities $35,000 Bright RSL Sub-Branch Solar Power Project $17,000 Emerald RSL Sub-Branch Rooms Upgrade $24,000 Flemington Kensington RSL Sub-Branch Complete Building Electrical Rewiring $40,000 Hampton RSL Sub-Branch Inc Roof Repair $25,000 Oakleigh Carnegie RSL Sub-Branch A Safer, Accessible Venue for Veterans and our Community $50,000 Rats of Tobruk Association Inc Upgrading of Gas Heating and Electrical Wiring for Tobruk House $15,000 The Legacy Club of Shepparton Inc Refurbishment of Legacy House $44,000 Tramways & East Melbourne RSL Sub-Branch RSL Refurbishment $44,000 Victorian Section - Naval Association of Australia Heritage Storage $11,000 Woodend RSL Sub-Branch Hall Improvements $19,000 Balmoral RSL Sub-Branch Balmoral RSL Hall Facility Upgrade $30,000 Vietnam Veterans Association - Mitchell Sub-Branch Commemorative Walk - CCTV $25,000 $424,000
Reviewed 12 April 2019