The procurement of goods and services by the Department of Transport and Planning (DTP) aligns with the Victorian Government Purchasing Board (VGPB)(opens in a new window) policies and directives established under the Financial Management Act 1994.
On 1 January 2023, DoT was renamed the Department of Transport and Planning (DTP).
Procurement at DTP is a strategic, commercially focused, and value-adding function that is aligned with the overall departmental purpose of creating “simple, safe, connected journeys”.
The objective of DTP procurement is to partner with the business and suppliers to provide commercial advice and drive value for money and customer-focused outcomes as part of the procurement process.
Submitting a tender
Buying for Victoria(opens in a new window) is a Victorian Government tenders system where tenders are advertised and potential suppliers can respond electronically through the eLodgement system.
Suppliers interested in participating in any of the public procurement activities should register as a user for the Victorian Government tenders system(opens in a new window) to set up email notifications for tender opportunities.
Forward procurement activity plan
The VGPB’s governance policy(opens in a new window) requires departments to publish a high-level summary of planned procurement activities to be conducted over the next 12-18 months.
This plan provides potential suppliers with an overview of the types of procurement activities (goods and services only) that the department may undertake over this period.
Available to download below is the Department of Transport forward procurement activity plan that is updated annually and was last updated on 30 September 2023.
Please note that:
- all planned procurement activities are subject to revision or cancellation. The information in the forward procurement activity plan is provided for information purposes only and does not represent a solicitation or invitation to supply, or a commitment by the department to purchase.
- tenders will not be released on this website. All tenders will be issued on the Victorian Government tenders system(opens in a new window) and suppliers interested in participating in any of the public procurement activities should regularly monitor the the Tenders Vic website(opens in a new window).
- the date listed in the procurement activity plan is when the department is commencing its preparations for the procurement activity and the actual tender release date may be some time after the date listed.
| Procurement name | The Opportunity - including list and description of goods and services | Special requirements | Estimated contract duration | Estimated invitations to supply release date | Market approach | International Agreement Covered procurement? Yes/No | Point of contact |
|---|---|---|---|---|---|---|---|
Cultural Safety eLearn | First Peoples Cultural Competency e - learn package | Aboriginal-owned | 2 years | Q2 2023-24 | Request for Quote | No | procurement.governance@transport.vic.gov.au |
Legal (Advice/ Representation) | General legal advice for workplace relations matters. Legal representation in tribunal courts etc | Legal Service Panel | 1 year | Q4 2023-24 | State Purchase Contract | No | procurement.governance@transport.vic.gov.au |
eBriefings support, system and strategy | Procure necessary ICT systems and support to enable ongoing fit-for-purpose eBriefing activities across the portfolio | No | To be confirmed | To be confirmed | To be confirmed | No | procurement.governance@transport.vic.gov.au |
Penetration testing | Penetration testing of all solutions on the Planning platform | Registered on eServices Panel | 3 years | Q1 2023-24 | Request for Quote | No | procurement.governance@transport.vic.gov.au |
Agile Development of Enhancements to Planning Application Portals and App Engine | Agile development services for the Planning portals and for the Planning application engine | Registered on eServices Panel | 1 year | Q4 2022-23 | Request for Quote (eServices) | No | procurement.governance@transport.vic.gov.au |
Test and Tag electrical equipment | Test and tag of office based electrical equipment for 13 corporate buildings and approximately 26,000 fixed office based equipment | OHS Act 2011 compliance requirements | 4 years | Q1 2023-24 | Expression of Interest | No | procurement.governance@transport.vic.gov.au |
State-wide depots - wash bay audits and cleanout | Mandatory annual audit for underground assets as per the trade waste agreement | In accordance with EPC act 2021 | 5 years | Q1 2023-24 | Request for Quote | No | procurement.governance@transport.vic.gov.au |
State-wide depots - environmental condition audits | Mandatory audit of assets and grounds for risk of contamination and harm | In accordance with EPC act 2021 | 5 years | Q1 2023-24 | Request for Quote | No | procurement.governance@transport.vic.gov.au |
Real Estate and Facilities Management Services | Real Estate and Facilities Management Services Contracts need to be established to maintain 6 sites as part of VicRoads Modernisation Program | No | 3 years | Q2 2023-24 | Request for Quote | No | procurement.governance@transport.vic.gov.au |
Wyndham Transport Plan | Consultancy to design, model, project manage, GIS, data collection, etc | Prequalified consultants | 18 months | Q3 2023-24 | Request for Quote and State Purchase Contract | No | procurement.governance@transport.vic.gov.au |
Surveying for land Settlement Volume 2 1960-2026 | Consultancy to research the history of Survey General Victoria and land administration | No | 3 years | Q2 2023-24 | Request for Quote | No | procurement.governance@transport.vic.gov.au |
GPSnet Cloud Platform and Managed Network Services | Maintenance contract for the provision of GPSnet Cloud Platform Solution Design, Build and Configuration ,Management, Support and Maintenance and Renewal of GPSnet CORS Information Communications Technology (ICT) Infrastructure | No | 4 years | Q2-2024-25 | Request for Tender | No | procurement.governance@transport.vic.gov.au |
Digital Twin Victoria (DTV) Platform - Support and Development 2024 - 2027 | Development of new platform capabilities (software engineering) and IT support | No | 3 years | Q2 2023-24 | State Purchase Contract | No | procurement.governance@transport.vic.gov.au |
Database supporting function of the Geocentric Datum of Australia (GDA) Panel | Database supporting function of the Geocentric Datum of Australia (GDA) Panel | No | 5 years | Q2 2023-24 | State Purchase Contract | No | procurement.governance@transport.vic.gov.au |
Medical Services contract | Pathology services, (vaccinations etc), Wellbeing online portal, Medical assessments, Executive Health Checks, Medical Records management, Health and wellbeing services (webinars), Ergonomic Assessments | Must have a state-wide capacity to deliver goods and services for the Department | 5 years | Q3 2023-24 | Request for Tender | No | procurement.governance@transport.vic.gov.au |
ICT system to support WebPAEC / WebPPQ | ICT system, strategy and support to enable ongoing fit-for-purpose PAEC / Parliamentary support activities across the portfolio | No | To be confirmed | To be confirmed | To be confirmed | No | procurement.governance@transport.vic.gov.au |
Supply of Testing services for the Victorian Transport Digital Engineering (VTDE) Program | The VTDE Program require IT testing services | Registered on eServices Panel | 1 year | Q3 2023-24 | RFP eServices | Yes | procurement.governance@transport.vic.gov.au |
Enterprise Asset Management Platform implementation and support | Implementation of a Asset Management Platform for manage the life cycle of Department of Transport and Planning's assets | Registered on eServices Panel | 7 years | Q1 2023-24 | Request for Tender eServices | Yes | procurement.governance@transport.vic.gov.au |
Computer hardware refresh | Provision of hardware replacement and support services | End User Computing State Purchase Contract | 4 years | Q3 2023-24 | RFP - End User Computing State Purchase Contract | Yes | procurement.governance@transport.vic.gov.au |
Cyber Security Services Panel for Trusted and Secure Program | Provision of multi-capability services to support delivery of key initiatives generated from the Trusted and Secure Program | Registered on eServices Panel | 3 years | Q2 2023-24 | Request for Tender - eServices Register | Yes | procurement.governance@transport.vic.gov.au |
Residential Appliances Fuel Transition | Develop pathways and options to support Victorian homes to transition from dual fuel to all-electric over time | No | 3 months | Q4 2022-23 | Focused- sent to 3 or more suppliers | No | procurement.governance@transport.vic.gov.au |
Digitising Mail | Clearing PO Boxes and digitising Department incoming mail to defined business rules | Integration with Mail SharePoint. Digitise to a minimum agreed standard which includes optical character recognition | 4 years | Q1 2024-25 | Request for Tender | No | procurement.governance@transport.vic.gov.au |
Latrobe Valley Land Monitoring InSAR Data and Analysis | Identification and acquisition of suitable SAR imagery, InSAR analysis of data and verification with GNSS ground control points. Derive 3D land surface displacement timeseries and average displacement rates (vertical and horizontal surface movement rates with associated error estimates) | No | 2 years | Q4 2022-23 | To be confirmed | No | procurement.governance@transport.vic.gov.au |
State-wide depots - Switchboard audits | Mandatory annual safety audit | Electrical Safety Act 1998 | 5 years | Q1 2023-24 | Request for Quote | No | procurement.governance@transport.vic.gov.au |
State-wide depots - Chemical audits | Mandatory annual safety audit | EPC act 2021 | 5 years | Q1 2023-24 | Request for Quote | No | procurement.governance@transport.vic.gov.au |
State-wide depot - capital and PPM schedule development strategy | Strategy to understand the cost to make state-wide depots compliant given recent VBA changes | No | 12 months | Q1 2023-24 | To be confirmed | No | procurement.governance@transport.vic.gov.au |
Electric Vehicle Charging | Provision for electric vehicle charging to use of fleet vehicles | No | 4 years | Q2 2023-24 | Request for Quote | No | procurement.governance@transport.vic.gov.au |
GPSnet Cross Origin Resource Sharing (CORS) Goods and Maintenance Services | Goods and services maintenance contract for the provision ofAnnual Maintenance and Fault Resolution Services, Asset Lifecycle and Equipment Replacement Program, Planning, Training and Implementation Services | No | 5 years | Q4 2022-23 | Request for Tender | No | procurement.governance@transport.vic.gov.au |
Gender Equity Targets Engagement | Support Naming Authorities to reach Gender Equity Targets in place naming | No | 2 years | Q3 2023-24 | Request for Quote | No | procurement.governance@transport.vic.gov.au |
UN Decade of Indigenous Languages program | Program of engagement with Traditional Owners on creating geographic place names | No | 9 years | Q4 2023-24 | Request for Quote/Request for Tender | No | procurement.governance@transport.vic.gov.au |
Squiz Matrix website licenses and hosting | Ability to meet security requirements | No | 2 years | Q2 2023-24 | Request for Quote | No | procurement.governance@transport.vic.gov.au |
Survey General Victoria Knowledge Management system | A digital database of decisions and knowledge available for internal and possibly external users | No | 2 years | Q4 2023-24 | Request for Quote | No | procurement.governance@transport.vic.gov.au |
Implementation of a Secure Access Service Edge (SASE) Solution | Provision of professional services including applicable software licences to implement a SASE solution for the Department | Registered on eServices Register | 5 years | Q2 2023-24 | Request for Tender | Yes | procurement.governance@transport.vic.gov.au |
Information for suppliers
Supplier Code of Conduct
The Victorian Government is committed to an ethical, sustainable and socially responsible procurement process.
The Supplier Code of Conduct(opens in a new window) describes the minimum expectations in the areas of:
- integrity, ethics and conduct
- conflict of interest, gifts, benefits and hospitality
- corporate governance
- labour and human rights
- health and safety
- and environmental management.
Guide for suppliers
Suppliers must ensure that they and their employees, workers, representatives, suppliers and subcontractors comply with the standards of conduct set out in the guide and in other contractual obligations to the department.
Becoming a supplier
If you are a supplier providing specialist services for transport infrastructure, you may need to register with the VicRoads prequalification scheme. Visit the VicRoads website to check if this applies to you(opens in a new window).
All other potential new suppliers can register their details with Zycus.
Maintaining supplier details
If you have registered on the ZSN Portal as a potential supplier but have not yet been awarded a contract or purchase order, it is important that you update your contact and company details on the ZSN Portal(opens in a new window).
Enter the email address you used when you first registered for the ZSN Portal, together with your current ZSN password.
If you are an established DTP supplier with a contract and/or purchase order, you can maintain your company, contact and banking information in the Oracle Portal.
Your registration in the ZSN Portal will be retained and automatically updated with any relevant changes you make in the Oracle Portal.
Social procurement
The Victorian Government is committed to social procurement.
The Social Procurement Framework(opens in a new window) enables departments and agencies to deliver greater benefits from their procurement spend.
The policy harnesses the government’s buying power to increase the value of goods, services and construction by delivering social and sustainable outcomes that benefit all Victorians.
Local jobs first
The Victorian Government is committed to putting local businesses and workers first.
The Local Jobs First Policy(opens in a new window) ensures government supports Victorian businesses and workers by mandating that small and medium-sized enterprises are given full and fair opportunity to compete for government contracts of all sizes and types.
It also mandates that a portion of the total hours worked on certain government construction projects must go to our future workforce. This helps to develop sustainable local industries, create new jobs, grow the economy and provide new opportunities for apprentices, trainees and cadets.
The policy applies to all projects valued at $1m or more delivered in regional Victoria and $3m or more for Melbourne-based or state-wide projects.
Complaints management framework
DTP places a high level of importance on the way it conducts procurement processes and how it interacts with the market.
If a person has an issue or concern about a procurement process, it is best to raise this first with the departmental team or staff.
If the issue or concern cannot be resolved, a written complaint can be lodged with the department’s Chief Procurement Officer within one month of the grounds for the complaint being known to the supplier:
Chief Procurement Officer
Department of Transport and Planning
PO Box 2392
Melbourne, Victoria 3001
Procurement.Governance@transport.vic.gov.au
For further information, refer to the DTP complaint management process.
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