The importance of planning
Work placements that are carefully planned are usually the safest and most rewarding. It’s a good idea to prepare a timetable for the student before they arrive. This should list the daily activities and show who will supervise each one. Even though plans might change, a timetable helps supervisors prepare meaningful, safe activities and prevents unplanned tasks that could increase risks.
Staff induction and supervision
Ensure the staff who will supervise or work with students have received an induction about their child safety responsibilities and understand how to create a child safe environment for students. Make sure that these staff have been appropriately screened and are appropriate to work with students. Ensure that your organisation has clear processes for reporting concerns and that these are understood by all staff.
Student induction and supervision
Students are new to the workplace and will need time to settle in, remember names, and find their way around. On their first day, the student must take part in a workplace induction. This should be done by the employer or the nominated supervisor. Make sure someone is clearly responsible for doing the induction. Take the time to go through key information, such as who will supervise the student, areas that are off-limits, and tasks that are not allowed. Give the student chances to ask questions and check that they understand.
Introduction and responsibilities
Sometimes a student might be supervised by more than one person. Introduce them to all relevant staff and note anyone they should meet later. Let the student know that their health and safety are your top priority. Explain your legal duty of care and the need to follow your workplace safety rules. If there is a Health and Safety Representative, arrange a meeting so they can explain their role. Encourage questions and make sure the student feels comfortable and supported.
Explain supervisory arrangements
Students must report directly to their supervisor when they arrive, leave, or return to the work location. Choose supervisors who have enough knowledge and experience to guide the student safely. They should be able to answer questions and explain tasks clearly. During induction, tell the student what to do if their main supervisor is away and who to report to instead. Make sure the student knows who they can go to for advice or help.
Explain arrangements for first aid and emergencies
Explain who the first aid officer is and what the student should do if they need help. Go over emergency plans, including evacuation procedures and assembly points. Let the student know they must follow directions from the identified wardens in any emergency.
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