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Hi and welcome to this prey recorded
information session for the 202627 MFE
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programme Round 2.
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To start,
I would like to acknowledge the
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Traditional Owners of the lands on which
this information session is being
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recorded.
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I pay my respects to their Elders past
and present and the Aboriginal Elders of
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other communities who may be watching.
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Here is the agenda for this information
session.
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This session will be for metropolitan
organisations and will only touch on the
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metropolitan requirements.
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Due to time,
I won't be able to highlight everything.
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However,
everything discussed in this session and
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more can be found on our website.
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Before you apply,
make sure you've read through our
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guidelines and all available resources
online to help you in submitting your
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application.
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Once you've had more time to think about
your event plans and read our guidelines,
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we are also available via phone or email
to discuss further.
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The session today will be split into
three parts.
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Firstly,
we'll give an overview of the round.
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Then we'll discuss key eligibility
requirements that must be met by all.
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Thirdly,
we will look at the assessment process.
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Let's start with an overview of the
Multicultural Festivals and Events
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Programme, or MFE for short.
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The programme aims to fund festivals and
events to allow multicultural communities
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to share their traditions and cultures.
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Events funded by us must enable all
Victorians to connect with each other and
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celebrate Victoria's rich cultural
diversity.
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The programme has two objectives which
are shown here on the slide and in our
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guidelines.
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To be eligible for funding,
all applications must clearly tell us how
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their event meets both these objectives.
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Objective one is to help Victorian
celebrate and preserve cultures and share
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traditions.
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To make this objective,
your event will need to have a
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multicultural focus.
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For example,
this could be multiple different
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communities meeting to celebrate
multiculturalism in a particular region
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or through the celebration of a cultural
day of significance such as Ramadan or
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Mid Autumn Festival.
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The second objective has been updated in
2627.
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It has been shortened and simplified.
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The second objective is to encourage all
Victorians to take part in cultural
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events and develop understanding and
respect for different cultures.
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All proposed events therefore must be
open and accessible to all Victorians.
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The event cannot be only for your
organisation members or only for your
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community.
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To help all Victorians to participate in
your events,
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all promotional material must clearly
advertise the event as having free entry.
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Additionally,
we can't support events where advertising
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is only in another language other than
English.
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The promotional material for your event
can be in many languages but must be in
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English as a minimum and a version of
this may be requested as evidence if you
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are successful during your acquittal
report.
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As you all may be aware,
the MFA programme is currently open and
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accepting applications until 3:00 PM
Monday 31st of August.
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This round will be supporting events
being held between the 1st of January and
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30 June 2027.
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Outcomes will occur in two stages.
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For events held in January,
February and March 2027,
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outcomes are expected around the end of
December 2026.
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For events held in April, May, June 2027,
outcomes are expected around end of
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February 2027.
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Let's move on to agenda item 2
Eligibility requirements.
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Before you even start your application,
it is important that you're confident
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your organisation is eligible to apply.
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To be eligible,
your organisation must have a current
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Australian Business number,
ABN and no overdue reports from previous
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department funded grants,
including from Multicultural Affairs,
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by Monday 31st of August 2026,
the date the grant round closes.
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Please email our team if you are unsure
if your organisation is up to date with
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your reporting requirements.
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If your organisation has an overdue
report from other grants by the closing
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date,
your MFE application will be ineligible.
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Your organisation also must be a legal
entity that is either a not for profit
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entity or a social enterprise with the
clearly stated purpose or mission related
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specifically to supporting
multiculturalism.
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If you are a social enterprise,
you must submit your Organisation
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Constitution document to be eligible.
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Check out our programme guidelines for
information on how to validate that you
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are a legal entity and not for profit.
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All social enterprises must still be
legal entities and will need to attach
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their constitution with the application.
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Auspicing arrangements are also available.
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Any organisations who are not
incorporated or do not have an ABN can
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apply with an eligible auspice
organisation.
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If you will be applying through an
auspice,
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you must attach a letter from the auspice,
which is mandatory.
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Councils and schools can act as an
auspice for an unincorporated community
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group.
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More information on auspice applications
is available on page fourteen of our
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guidelines.
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An additional eligibility requirement is
the Victorian Government Values Statement.
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All organisations receiving funding from
the Victorian Government are expected to
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follow a simple and universal set of
Victorian values and commit to upholding
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social cohesion.
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The new statement has two components,
including the existing Victorian Value
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Statement,
which sets out the values that make
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Victoria a great place to live and a
place we can all be proud of.
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For a detailed version of these values,
please read Page 3 of the programme
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guidelines.
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Funding recipients will also be expected
to uphold a commitment to social cohesion,
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which we'll discuss in the next slide.
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When applying for the MFA programme,
to be eligible,
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your organisation must agree to uphold
and promote this statement during the
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contracting stage.
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Successful recipients will be supported
to understand their obligations in
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meeting this applicable department policy.
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When you've accepted the grant and are in
contract with our department,
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failure to comply may constitute a breach
which may incur consequences including
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suspension or a payment of the funding
and activity and or termination of the
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contract.
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It is expected that your organisation
will commit to upholding Victoria's
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social cohesion while delivering your
funded project.
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You will do this in your daily conduct as
an organisation by supporting shared
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understanding and celebration,
being respectful of different views and
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perspectives,
creating an inclusive environment where
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everyone can belong, rejecting racism,
vilification and discrimination in all
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forms.
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You are required to read,
understand and make your employees,
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contractors and volunteers aware of the
Victorian Government values and the
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commitment to social cohesion.
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If you are successful in receiving
funding,
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we will only issue your funding agreement
once you have responded to us via email
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to confirm that you and your organisation
understand this commitment and that you
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will agree to abide by the Victorian
Government Values and the Social Cohesion
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Commitment.
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This step is set out in your letter of
Offer.
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We have a total of 3 funding streams
available to apply from.
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We've summarised the key differences
between each stream, however,
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please read the programme guidelines to
ensure you meet the requirements.
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Before submitting your application,
you will need to be aware of the required
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mandatory documents.
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The Small Stream maximum requesting
amount is $5000.
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The application form for our Small stream
is shorter with fewer requirements and no
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attachments required.
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The Medium Stream is for events seeking
funding between $5001 to $15,000.
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There is additional assessment criteria
and mandatory documentation is needed.
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The Large Stream is for events seeking
funding between 15,000 and $1.00 to $50,
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000.
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Applications in the large stream are more
detailed and undergo a competitive
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assessment criteria.
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Large applications have additional
requirements which includes A matched
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funding requirement.
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Also,
the event must be delivered in
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partnership with a second community
organisation and there is mandatory
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documentation required.
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Both the medium and large streams are
competitive streams.
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If you meet the eligibility requirements,
you will be recommended an amount based
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on the merit assessment score your
application receives.
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Carefully consider with your team which
stream you intend to apply under and
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submit your application.
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You can only apply under one stream and
only one application per organisation can
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be submitted.
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If more than one application is received
from an organisation,
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the first application that was submitted
through our Grants Portal system will
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progress.
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Our programme is almost always
oversubscribed,
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so if you plan to apply under the medium
or large stream,
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ensure you present the best application
to put your organisation in the best
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position to be recommended.
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Funding The programme prioritises funding
to regional and rural communities,
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new and emerging priority communities,
as well as women,
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young people and people from LGBTQIA plus
communities.
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This is in recognition that people in
these communities often have less access
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to resources and networks and serve
smaller populations.
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If your application meets the priority
group eligibility,
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you may receive lower attendance
requirements,
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reduced or no matched funding
requirements, no maximum funding limit,
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a higher score in the engagement with
Priority Groups criteria.
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More information is available in the
Funding Stream Eligibility section in the
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guidelines starting on page 18.
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We do have the Regional Multicultural
Festivals and Events Fund,
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which we'll refer to as the Regional Fund
from here on in,
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which is eligible for regional
organisations or metropolitan
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organisations delivering a regional event
in partnership with the regional
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Multicultural Community organisation.
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To be eligible for the Regional Fund,
the event must be delivered in regional
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Victoria.
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To check if your organisation or event is
located outside the metropolitan
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Melbourne area,
refer to the list defined by Regional
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Development Victoria,
which is available on the link on the
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PowerPoint slide.
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New and emerging priority communities are
groups of people from humanitarian
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backgrounds or communities who are more
likely to have higher needs.
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They often arrive in Australia through
refugee or humanitarian programmes and
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may face challenges as they establish
their new lives,
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such as having few or no family or
support networks,
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difficulty getting funding for programmes
and community spaces,
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a lack of established family network
support systems,
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community structures and resources,
and unfamiliarity with mainstream
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services and challenges in accessing
these services.
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To be eligible as a new and emerging
priority community,
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only communities and ethnicities on the
priority list found on the MFE Programmes
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website are eligible.
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As mentioned,
the programme also prioritises funding to
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applications that include and engage with
women,
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young people and people from LGBTQIA plus
communities.
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To be eligible,
your organisation or event must mainly
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involve at least one of these three
priority groups, women,
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young people and people from LGBTQIA plus
communities.
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We'll discuss in more detail later on in
this session how you can demonstrate
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engagement with these priority groups.
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We support face to face events as well as
events with a hybrid element as we
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recognise this can increase audience
reach.
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Eligible festivals can be standalone,
occurring within one day or a series of
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events up to 30 days.
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If you're delivering a series of events,
you must clearly explain the cultural
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significance and how the events are
linked, otherwise you won't be eligible.
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A few examples of the types of activities
and events that can be funded by this
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grant programme are listed here,
but see our guidelines for a more
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comprehensive list.
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00:12:21,360 --> 00:12:24,839
We also have previous successful
recipients listed on our website to help
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provide an understanding of the types of
events awarded.
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There are certain activities that won't
be funded under the grant programme as
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they don't align with the programme
objectives.
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We've listed some here with the full list
in the the guidelines.
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Events need to be a celebration of
different cultures that are open to the
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broader community,
which have activities that engage and
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encourage participation from all
attendees.
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Exhibition only and performance or talent
show only events are no longer supported
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events as these don't meet programme
requirements.
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Events that have already begun or are
running for more than 30 days won't be
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supported.
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In addition,
applications for a series of events
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within 30 days that don't clearly explain
the cultural theme or connection are not
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supported.
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All events funded through our programmes
must be free and open to the public.
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Events which are invite only or members
only or an entry cost is expected will
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not be supported.
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In addition,
events which are only advertised and
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promoted in a language other than English
won't be supported either.
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Contemporary sporting tournaments
continue to be unsupported under our
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programme.
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However,
sporting events which celebrate
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multiculturalism are supported.
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For example,
a sporting event which with multicultural
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elements which aims to showcase different
cultural activities with performances and
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food alongside an exhibition match.
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00:13:40,400 --> 00:13:43,765
An event that won't be supported is
primarily a sporting tournament where
241
00:13:43,765 --> 00:13:46,040
multiculturalism is not a key focus of
the event.
242
00:13:47,560 --> 00:13:51,004
Our programme supports several event
related costs such as catering,
243
00:13:51,004 --> 00:13:53,600
artist and performer fees and event day
venue hire.
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00:13:54,080 --> 00:13:58,030
Some of the supported costs are shown
here such as ongoing staffing costs,
245
00:13:58,030 --> 00:14:01,664
public liability insurance,
gifts and prizes and pre event rehearsal
246
00:14:01,664 --> 00:14:04,140
costs,
but a more comprehensive list is in the
247
00:14:04,140 --> 00:14:04,719
guidelines.
248
00:14:05,200 --> 00:14:08,489
Supported costs will be assessed to
ensure that they represent value for
249
00:14:08,489 --> 00:14:08,760
money.
250
00:14:09,200 --> 00:14:11,416
If you're unsure on whether an item is
supported,
251
00:14:11,416 --> 00:14:14,120
please speak to our team before
submitting your application.
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00:14:15,320 --> 00:14:19,143
There are minor updates to our 2627
guidelines on certain elements of the
253
00:14:19,143 --> 00:14:21,520
programme,
which is available on our website.
254
00:14:22,160 --> 00:14:25,165
The latest version of the guidelines
overrides the previous one,
255
00:14:25,165 --> 00:14:29,003
so please make sure when you're applying
that you're accessing and reading through
256
00:14:29,003 --> 00:14:30,759
the current version of the guidelines.
257
00:14:31,440 --> 00:14:34,035
As mentioned earlier,
the programme objectives have been
258
00:14:34,035 --> 00:14:34,400
updated.
259
00:14:34,920 --> 00:14:37,880
This slide shows the previous wording and
the updated wording.
260
00:14:39,200 --> 00:14:41,466
Due to the updated wording for Objective
2,
261
00:14:41,466 --> 00:14:45,640
the questions relating to Objective 2 on
the application form have been updated.
262
00:14:46,360 --> 00:14:49,876
We'll talk about this further later on
when we go through the assessment of the
263
00:14:49,876 --> 00:14:50,360
objectives.
264
00:14:51,280 --> 00:14:55,324
The list of new and emerging priority
communities has been updated to include
265
00:14:55,324 --> 00:14:58,280
Djibouti events focused mainly on
commercial activities.
266
00:14:58,280 --> 00:15:01,613
For example, trade events,
business activation or markets where
267
00:15:01,613 --> 00:15:05,000
selling goods as the main purpose are not
supported event types.
268
00:15:05,880 --> 00:15:09,562
As mentioned earlier,
unsupported costs now include pre event
269
00:15:09,562 --> 00:15:14,016
rehearsal costs and costs listed as
contingency or unforeseen costs as all
270
00:15:14,016 --> 00:15:15,680
costs must be clearly named.
271
00:15:17,360 --> 00:15:20,887
A partnership requirement is an
eligibility requirement for the large
272
00:15:20,887 --> 00:15:21,240
stream.
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00:15:21,840 --> 00:15:24,897
On the screen is a mock up of a
partnership letter with the level of
274
00:15:24,897 --> 00:15:27,600
detail that we expect to see submitted
with the application.
275
00:15:28,320 --> 00:15:32,294
The letter should have the names of both
community organisations partnering to
276
00:15:32,294 --> 00:15:34,508
deliver the event,
the event name and date,
277
00:15:34,508 --> 00:15:38,080
as well as the ABN and contact details of
the partnering organisation.
278
00:15:38,800 --> 00:15:42,669
Be sure to provide a clear explanation of
the roles and responsibilities of each
279
00:15:42,669 --> 00:15:45,440
organisation and include the benefits of
the partnership.
280
00:15:46,480 --> 00:15:49,760
Here is an example of an MFE event funded
under the large stream.
281
00:15:50,280 --> 00:15:54,508
This was the Chinese Traditional Cultural
Festival held in Federation Square in
282
00:15:54,508 --> 00:15:57,680
September 2025 to celebrate Chinese
culture and traditions.
283
00:15:57,680 --> 00:16:03,560
With over 58,000 attendees,
the event received $25,000 in MFA funding.
284
00:16:04,400 --> 00:16:07,705
As part of the event,
Chinese attendees and diaspora groups
285
00:16:07,705 --> 00:16:11,892
celebrated shared heritage and traditions,
while many non Chinese attendees
286
00:16:11,892 --> 00:16:15,969
participated in interactive and hands on
activities such as Chinese craft
287
00:16:15,969 --> 00:16:19,440
workshops, food offerings,
and trying on traditional clothing.
288
00:16:20,240 --> 00:16:24,228
These activities provided attendees with
the chance to engage with and learn about
289
00:16:24,228 --> 00:16:26,680
Chinese heritage in meaningful and
memorable ways.
290
00:16:28,000 --> 00:16:32,225
The festival breakdown cultural barriers
promoted unity and provided a platform
291
00:16:32,225 --> 00:16:35,710
for the organisation to share their
heritage with all Victorians,
292
00:16:35,710 --> 00:16:39,882
while immersing thousands of Victorians
in authentic Chinese culture through a
293
00:16:39,882 --> 00:16:41,520
vibrant multi sensory festival.
294
00:16:42,600 --> 00:16:45,052
To summarise,
what we've discussed here is our
295
00:16:45,052 --> 00:16:47,400
programmes overarching eligibility
criteria.
296
00:16:48,160 --> 00:16:52,175
Your organisation must meet all
eligibility criteria to be eligible for
297
00:16:52,175 --> 00:16:53,960
funding under the MFE programme.
298
00:16:54,480 --> 00:16:57,400
Applications that don't meet the criteria
will not be eligible.
299
00:16:58,040 --> 00:17:02,074
Please read the eligibility criteria for
your stream in the guidelines to ensure
300
00:17:02,074 --> 00:17:03,320
all requirements are met.
301
00:17:04,720 --> 00:17:08,450
The medium and large streams are highly
competitive and only those applications
302
00:17:08,450 --> 00:17:11,527
that meet all the eligibility
requirements will move to the merit
303
00:17:11,527 --> 00:17:12,319
assessment stage.
304
00:17:12,840 --> 00:17:16,467
If your application does not include the
mandatory documents on the correct
305
00:17:16,467 --> 00:17:19,235
department template,
your application will be assessed as
306
00:17:19,235 --> 00:17:19,760
ineligible.
307
00:17:20,320 --> 00:17:24,312
Given the number of applications we have,
our assessment timelines often do not
308
00:17:24,312 --> 00:17:26,957
allow us to do outreach for ineligible
applications,
309
00:17:26,957 --> 00:17:30,600
another reason why meeting the
eligibility requirements is so important.
310
00:17:31,600 --> 00:17:34,840
Let's move on to our agenda item 3,
the assessment process.
311
00:17:35,520 --> 00:17:39,000
Now we'll be discussing how medium and
large stream applications are assessed
312
00:17:39,000 --> 00:17:40,160
based on our key criteria.
313
00:17:40,960 --> 00:17:43,200
There are 4 assessment criteria we assess
by.
314
00:17:43,200 --> 00:17:46,707
That includes how your event supports the
programme, objectives, budget,
315
00:17:46,707 --> 00:17:48,869
your experience and skills to run the
event,
316
00:17:48,869 --> 00:17:50,840
and your engagement with priority groups.
317
00:17:51,720 --> 00:17:54,062
On this slide,
you'll be able to see the questions that
318
00:17:54,062 --> 00:17:55,360
we ask in the application form.
319
00:17:56,000 --> 00:17:58,360
Each criteria has their respective
waiting as well.
320
00:17:58,880 --> 00:18:02,057
We suggest you use the waiting as a guide
when answering each question,
321
00:18:02,057 --> 00:18:04,749
particularly those which relate to the
programme objectives,
322
00:18:04,749 --> 00:18:07,000
which will be worth 40% of your
application score.
323
00:18:08,040 --> 00:18:10,360
Remember to keep the responses simple and
clear.
324
00:18:10,560 --> 00:18:14,637
The application isn't an English exam,
you only need to make sure you include
325
00:18:14,637 --> 00:18:15,840
the details we ask for.
326
00:18:16,400 --> 00:18:19,852
Assessors may not know about your
organisation or your event and we can
327
00:18:19,852 --> 00:18:23,880
only assess your application based on the
information provided in your application.
328
00:18:24,800 --> 00:18:28,120
Resource documents are available on our
website to help with preparing
329
00:18:28,120 --> 00:18:31,160
application responses and explains the
level of detail expected.
330
00:18:31,880 --> 00:18:35,330
I will share tips on the next two slides
of what to include for the best chance at
331
00:18:35,330 --> 00:18:36,120
a high merit score.
332
00:18:37,480 --> 00:18:40,320
Budget is the next largest criterion
worth 25%.
333
00:18:40,840 --> 00:18:44,351
Ensure you explain your expenses which
need to be clear and show value for
334
00:18:44,351 --> 00:18:44,960
public money.
335
00:18:45,760 --> 00:18:49,797
Demonstrated capacity that is your
experience and skills to run the event is
336
00:18:49,797 --> 00:18:54,150
worth 20% and it's where your application
needs to show that your organisation has
337
00:18:54,150 --> 00:18:56,720
the capacity to successfully deliver your
event.
338
00:18:57,400 --> 00:19:01,635
Provide a well detailed project plan,
evidence of previously delivered events
339
00:19:01,635 --> 00:19:04,840
and access to existing resources,
expertise and equipment.
340
00:19:05,680 --> 00:19:09,680
The last criteria is engagement with
priority groups worth 15%.
341
00:19:10,360 --> 00:19:13,237
To score for this criteria,
your event will need to engage with and
342
00:19:13,237 --> 00:19:15,480
target one of the priority groups
mentioned earlier.
343
00:19:16,040 --> 00:19:21,277
New and emerging priority communities,
regional communities, women, young people,
344
00:19:21,277 --> 00:19:26,452
LGBTQIA plus communities include clear
explanation of how the event will support
345
00:19:26,452 --> 00:19:28,560
and benefit the identified group.
346
00:19:29,320 --> 00:19:31,504
If you don't engage with their priority
group,
347
00:19:31,504 --> 00:19:34,480
your application will not receive any
score for this criterion.
348
00:19:35,200 --> 00:19:38,734
Once your application has been assessed
against the criteria it will be given a
349
00:19:38,734 --> 00:19:39,000
score.
350
00:19:39,680 --> 00:19:43,448
The available budget is then allocated to
eligible applications based on the
351
00:19:43,448 --> 00:19:44,280
assessment score.
352
00:19:44,800 --> 00:19:47,800
Low scoring applications will not be
recommended for funding.
353
00:19:49,040 --> 00:19:52,800
This is a competitive grant process and
applying is not a guarantee of funding.
354
00:19:53,240 --> 00:19:56,649
If your application is successful,
there is no guarantee that the requested
355
00:19:56,649 --> 00:19:58,040
amount will be awarded in full.
356
00:19:58,880 --> 00:20:03,068
Previously funded organisations are not
guaranteed to receive funding and if you
357
00:20:03,068 --> 00:20:06,170
are again successful,
you are not guaranteed to receive the
358
00:20:06,170 --> 00:20:07,360
same amount of funding.
359
00:20:08,120 --> 00:20:11,882
All grant funding from Multicultural
Affairs should be considered as a
360
00:20:11,882 --> 00:20:15,856
contribution to total event costs and
applicants should have other funding
361
00:20:15,856 --> 00:20:16,280
sources.
362
00:20:19,200 --> 00:20:22,709
Meeting the programme objectives is
mandatory for all applications to be
363
00:20:22,709 --> 00:20:24,680
eligible for the Medium and Large stream.
364
00:20:24,680 --> 00:20:28,320
Your responses will be assessed against
the criteria shown on the previous slide.
365
00:20:29,080 --> 00:20:32,296
Recommended applications will have
responses which are clear and strongly
366
00:20:32,296 --> 00:20:33,600
meet the programme objectives.
367
00:20:34,200 --> 00:20:37,021
To meet objective one,
your responses need to be about
368
00:20:37,021 --> 00:20:38,920
celebrating multicultural traditions.
369
00:20:39,520 --> 00:20:42,980
So clearly explain what your event is,
why the event is important to your
370
00:20:42,980 --> 00:20:46,160
community and how your event will
positively impact your community.
371
00:20:47,040 --> 00:20:49,268
Describe what activities will be at the
event,
372
00:20:49,268 --> 00:20:52,871
how the activities showcase diversity and
why the activities are culturally
373
00:20:52,871 --> 00:20:53,440
significant.
374
00:20:54,360 --> 00:20:57,612
Objective 2 is about encouraging
Victorians to attend the event and
375
00:20:57,612 --> 00:20:59,000
promoting cultural awareness.
376
00:20:59,760 --> 00:21:03,680
We've updated the application questions
to make them clearer in your responses.
377
00:21:03,680 --> 00:21:07,761
Let us know how can attendees take part
in the activities at your event,
378
00:21:07,761 --> 00:21:08,600
not just watch?
379
00:21:09,160 --> 00:21:12,619
What will they do and what will they
learn about your culture through those
380
00:21:12,619 --> 00:21:13,120
activities?
381
00:21:13,600 --> 00:21:15,840
Also, how will they know about your event?
382
00:21:16,280 --> 00:21:19,040
How will the event be advertised to all
Victorians?
383
00:21:19,840 --> 00:21:24,512
List the ways you plan on promoting your
event and reaching people outside of your
384
00:21:24,512 --> 00:21:27,777
community, For example,
through flies at a local library,
385
00:21:27,777 --> 00:21:31,437
posters at a local supermarket,
social media example Facebook or
386
00:21:31,437 --> 00:21:32,000
Instagram.
387
00:21:33,880 --> 00:21:37,895
Don't forget it is important to submit a
copy of planned or previous promotional
388
00:21:37,895 --> 00:21:40,920
material in the attachment section of
your application form.
389
00:21:43,320 --> 00:21:46,634
The assessor will look at your budget to
determine whether your proposed event
390
00:21:46,634 --> 00:21:48,480
demonstrates strong value for public
money.
391
00:21:49,240 --> 00:21:52,442
You should provide accurate and
reasonable costs for the grant amount you
392
00:21:52,442 --> 00:21:55,040
are requesting and give a clear
description of the expense.
393
00:21:55,800 --> 00:21:58,276
The budget table will ask you for item
descriptions,
394
00:21:58,276 --> 00:22:01,080
amounts and supporting documentation or
quotes if required.
395
00:22:01,840 --> 00:22:05,268
The example on screen shows a breakdown
and explanation of expense items and
396
00:22:05,268 --> 00:22:06,960
shows where quotes have been provided.
397
00:22:07,840 --> 00:22:10,873
While quotes are mandatory for all items
$10,000 and above,
398
00:22:10,873 --> 00:22:14,867
we encourage quotes for all costs on
large stream applications to substantiate
399
00:22:14,867 --> 00:22:17,800
budget items which can lead to a higher
assessment score.
400
00:22:18,680 --> 00:22:21,065
Additionally,
all large stream applications must use
401
00:22:21,065 --> 00:22:23,720
the Total Event Budget template we
provide on our website.
402
00:22:24,480 --> 00:22:27,881
You will be able to include the matched
funding component and outline all
403
00:22:27,881 --> 00:22:29,720
expenditure items and sources of income.
404
00:22:30,480 --> 00:22:33,179
To help you with answering the
application form questions,
405
00:22:33,179 --> 00:22:36,519
please have a look at the resources
available on the website including a
406
00:22:36,519 --> 00:22:37,800
Total Event budget template.
407
00:22:38,480 --> 00:22:42,145
The assessment criteria are common issues
and example of responses document and
408
00:22:42,145 --> 00:22:43,520
application guidance document.
409
00:22:44,760 --> 00:22:48,052
All large tree metropolitan grant
applications have mandatory matched
410
00:22:48,052 --> 00:22:49,040
funding requirements.
411
00:22:49,400 --> 00:22:52,840
This means every government dollar is
matched from your organisation.
412
00:22:53,480 --> 00:22:57,505
The grant funding is a contribution from
the Victorian Government and therefore
413
00:22:57,505 --> 00:23:01,480
your organisation should not solely rely
on MFA funding to deliver your event.
414
00:23:02,200 --> 00:23:05,505
You must show a contribution of funds
from other sources which match the amount
415
00:23:05,505 --> 00:23:07,200
you are requesting through the programme.
416
00:23:07,840 --> 00:23:10,675
This is expected to be reported on at the
acquittal stage,
417
00:23:10,675 --> 00:23:13,318
so ensure you keep track of all in kind
contributions,
418
00:23:13,318 --> 00:23:14,760
including any volunteer hours.
419
00:23:15,560 --> 00:23:19,951
Metropolitan organisations have a minimum
requirement of $1.00 matched for every $1.
420
00:23:19,951 --> 00:23:20,520
00 funding.
421
00:23:21,240 --> 00:23:24,624
At least 50% of the matched funding must
be provided in cash,
422
00:23:24,624 --> 00:23:28,936
with the remaining 50% provided through
in kind sources like donated goods and
423
00:23:28,936 --> 00:23:30,520
services or volunteer labour.
424
00:23:31,280 --> 00:23:35,035
For example, if we grant you $20,000,
you will need to match this contribution
425
00:23:35,035 --> 00:23:37,411
with $20,
000 from your organisation contribution
426
00:23:37,411 --> 00:23:38,600
to the total event costs.
427
00:23:38,600 --> 00:23:42,528
In this example, up to $10,
000 of your matched funding can be in
428
00:23:42,528 --> 00:23:43,600
kind contribution.
429
00:23:43,600 --> 00:23:48,280
Large stream applications will only be
considered for funding that matched.
430
00:23:48,280 --> 00:23:53,199
For example, if you apply for $20,000,
but your budget and supporting evidence
431
00:23:53,199 --> 00:23:56,997
shows you are only contributing $15,
000 as matched funding,
432
00:23:56,997 --> 00:24:00,920
you will only be considered eligible to
receive up to $15,000.
433
00:24:01,520 --> 00:24:05,131
We know this can get a little confusing,
so please reach out to us if you need
434
00:24:05,131 --> 00:24:05,360
help.
435
00:24:05,920 --> 00:24:09,960
More information on this can be found on
page 21 of our guidelines.
436
00:24:11,080 --> 00:24:14,666
We also wanted to touch on the topic of
using AI when preparing your grant
437
00:24:14,666 --> 00:24:15,240
application.
438
00:24:15,680 --> 00:24:19,640
We recognise that some applicants may use
AI when preparing their applications.
439
00:24:20,000 --> 00:24:22,965
If you wish to use AI,
it's important to make sure that you
440
00:24:22,965 --> 00:24:26,770
carefully and thoroughly review any
information generated or supported by AI
441
00:24:26,770 --> 00:24:30,526
to ensure it accurately reflects your
planned event and is relevant to your
442
00:24:30,526 --> 00:24:31,120
application.
443
00:24:31,840 --> 00:24:35,366
Applicants are responsible for ensuring
that all responses provided in their
444
00:24:35,366 --> 00:24:38,160
application are accurate and genuinely
reflects their event.
445
00:24:38,880 --> 00:24:42,218
If you wish to use AI,
we recommend using it as a tool to help
446
00:24:42,218 --> 00:24:45,927
you with refining or phrasing your
answers, rather than, for example,
447
00:24:45,927 --> 00:24:49,901
simply inputting the application
questions into an AI tool and copying and
448
00:24:49,901 --> 00:24:53,980
pasting those AI generated responses into
the application form without first
449
00:24:53,980 --> 00:24:58,219
reviewing those responses and changing
them as needed to reflect your event and
450
00:24:58,219 --> 00:25:01,240
to address the questions being asked in
the application.
451
00:25:01,760 --> 00:25:06,345
It is important that the answers provided
in your in your application address the
452
00:25:06,345 --> 00:25:08,974
questions,
align with the assessment criteria,
453
00:25:08,974 --> 00:25:13,224
and accurately explain how your event is
meeting the MFE or RMFEF programme
454
00:25:13,224 --> 00:25:13,840
objectives.
455
00:25:14,480 --> 00:25:16,840
Applications that don't will not score
well.
456
00:25:18,000 --> 00:25:19,600
Sorry, How can you apply?
457
00:25:19,960 --> 00:25:21,480
Here are some key tips for you.
458
00:25:21,880 --> 00:25:24,600
You'll need to apply online through the
Grants Gateway.
459
00:25:24,800 --> 00:25:27,967
The link is available on the
Multicultural Festivals and Events web
460
00:25:27,967 --> 00:25:28,200
page.
461
00:25:28,760 --> 00:25:30,680
No paper applications are accepted.
462
00:25:31,120 --> 00:25:33,200
All applications must be submitted online.
463
00:25:33,680 --> 00:25:36,198
Use two different email addresses for
your organisation Authorised
464
00:25:36,198 --> 00:25:36,800
representatives.
465
00:25:36,800 --> 00:25:41,111
These emails will be used to send the
funding contract if your application is
466
00:25:41,111 --> 00:25:41,720
successful.
467
00:25:42,320 --> 00:25:43,520
Save your work as you go.
468
00:25:44,000 --> 00:25:47,690
The form can time out after 60 minutes,
so it's a good idea to copy your answers
469
00:25:47,690 --> 00:25:49,240
into a Word document just in case.
470
00:25:49,800 --> 00:25:51,160
Submit before the deadline.
471
00:25:51,240 --> 00:25:54,444
The form will close at 3:00 PM on Monday
31st of August,
472
00:25:54,444 --> 00:25:57,480
so don't leave it to the last minute and
start early.
473
00:25:57,960 --> 00:26:02,080
Review all the questions 1st and fill in
your organisation details and then start
474
00:26:02,080 --> 00:26:06,000
gathering any extra documents you'll need
like quotes or partnership letters.
475
00:26:06,960 --> 00:26:10,400
Use the Total Event Budget template from
our website to list your costs and income.
476
00:26:11,000 --> 00:26:13,683
Remember,
only what's in your application will be
477
00:26:13,683 --> 00:26:16,367
assessed,
so make sure your answers are clear and
478
00:26:16,367 --> 00:26:19,320
complete and if you need help,
contact our team early.
479
00:26:19,320 --> 00:26:21,597
If you have questions for technical
issues,
480
00:26:21,597 --> 00:26:25,272
reach out to the Grants Policy Policy
team and include a screenshot if
481
00:26:25,272 --> 00:26:26,360
something goes wrong.
482
00:26:26,920 --> 00:26:31,077
Once you've submitted,
save your confirmation email some key
483
00:26:31,077 --> 00:26:33,600
do's and don'ts for your application.
484
00:26:33,920 --> 00:26:37,000
I won't read every dot point on the
screen, but refer to the DO list.
485
00:26:37,000 --> 00:26:41,129
When preparing your application,
do make sure your event meets both MFE
486
00:26:41,129 --> 00:26:41,760
objectives.
487
00:26:42,120 --> 00:26:44,680
Your event must be free to enter and open
to everyone.
488
00:26:45,120 --> 00:26:47,429
If you're planning multiple events within
30 days,
489
00:26:47,429 --> 00:26:50,600
explain how they're culturally connected
and why they're significant.
490
00:26:51,120 --> 00:26:55,095
Also remember the Don'ts don't charge
entry fees or exclude the broader
491
00:26:55,095 --> 00:26:56,200
Victorian community.
492
00:26:56,800 --> 00:26:58,840
Don't plan events that run for more than
30 days.
493
00:26:58,880 --> 00:27:00,000
These won't be supported.
494
00:27:00,680 --> 00:27:03,914
If your organisation already received
election commitment funding,
495
00:27:03,914 --> 00:27:04,880
you're not eligible.
496
00:27:05,480 --> 00:27:08,080
Only one funded event per financial year
is allowed.
497
00:27:08,680 --> 00:27:13,604
This means that if you were successful in
round one of the 2627 MFA or Regional MFA
498
00:27:13,604 --> 00:27:16,360
programme,
you can't apply again in round two.
499
00:27:17,120 --> 00:27:19,309
However,
if you applied for round one but didn't
500
00:27:19,309 --> 00:27:21,320
get funding,
you can apply in Round 2 again.
501
00:27:21,920 --> 00:27:25,040
This helps ensure funding is shared
fairly across communities.
502
00:27:25,800 --> 00:27:29,009
To help complete your application,
there are a few helpful links and
503
00:27:29,009 --> 00:27:31,800
resources for you to access from our MFA
programme website.
504
00:27:32,440 --> 00:27:35,216
We expect you all to read our programme
guidelines to have a thorough
505
00:27:35,216 --> 00:27:37,240
understanding of the requirements for
each stream.
506
00:27:37,640 --> 00:27:40,048
We've touched generally on the key
requirements, however,
507
00:27:40,048 --> 00:27:43,245
you must read the guidelines to ensure
you have a clear understanding of the
508
00:27:43,245 --> 00:27:44,200
requirement per stream.
509
00:27:44,600 --> 00:27:46,560
Minor changes were made for the new
programme.
510
00:27:47,080 --> 00:27:50,532
The application form guidance document is
also available to assist with completing
511
00:27:50,532 --> 00:27:51,240
your application.
512
00:27:51,840 --> 00:27:55,686
This includes tips on how you can respond
to each question in our application forms
513
00:27:55,686 --> 00:27:58,160
and what is expected to meet the
assessment criteria.
514
00:27:58,880 --> 00:28:02,585
This guidance information is not on our
online application forms and therefore it
515
00:28:02,585 --> 00:28:05,840
is something you should read before you
start writing your application.
516
00:28:06,600 --> 00:28:09,753
This is particularly important for the
Medium and large stream where your
517
00:28:09,753 --> 00:28:13,077
responses and supporting documentation
will be reviewed by assessors who will
518
00:28:13,077 --> 00:28:15,080
give the application a merit assessment
score.
519
00:28:15,920 --> 00:28:18,480
We also have a document called Assessment
Criteria,
520
00:28:18,480 --> 00:28:20,400
Common issues and example of responses.
521
00:28:21,120 --> 00:28:24,233
This document goes through assessor
feedback on common issues seen with
522
00:28:24,233 --> 00:28:25,920
previously submitted application forms.
523
00:28:26,560 --> 00:28:30,211
The document includes examples of clear
and weak responses to help you understand
524
00:28:30,211 --> 00:28:31,280
how to answer questions.
525
00:28:31,920 --> 00:28:34,840
Please have a look at this which can be
found on the MFE website.
526
00:28:35,880 --> 00:28:38,658
Department templates are for the project
Plan and total event budget,
527
00:28:38,658 --> 00:28:41,120
which are mandatory documents in the
medium and large stream.
528
00:28:41,880 --> 00:28:45,798
Please have a look at these resources in
the first instance and then contact us if
529
00:28:45,798 --> 00:28:47,120
you need further assistance.
530
00:28:48,360 --> 00:28:52,152
To those who have not applied before,
the online application process will be
531
00:28:52,152 --> 00:28:55,896
submitted using the Grants Gateway,
which the Department introduced to help
532
00:28:55,896 --> 00:28:59,640
make applying for and managing successful
grants a lot easier for everyone.
533
00:29:00,320 --> 00:29:04,124
To start a new application,
click on Available Grants and then locate
534
00:29:04,124 --> 00:29:08,417
the MFE application form you wish to
apply under and click Apply Where you can
535
00:29:08,417 --> 00:29:10,320
find the MFE Programme application.
536
00:29:10,320 --> 00:29:14,080
Click Apply to start to access a draught
application that you've started.
537
00:29:14,080 --> 00:29:15,760
Click on My Draught Applications.
538
00:29:16,040 --> 00:29:19,566
Locate the application and click on the
response ID code to proceed with
539
00:29:19,566 --> 00:29:21,160
completing your application form.
540
00:29:21,840 --> 00:29:24,811
Once you've applied,
a PDF version of the application will be
541
00:29:24,811 --> 00:29:26,920
accessible under My Submitted
Applications.
542
00:29:27,400 --> 00:29:29,760
You cannot edit your submission at this
point.
543
00:29:30,800 --> 00:29:33,747
Once you've found our application page
and opened the form,
544
00:29:33,747 --> 00:29:37,629
you will see this page where you can
identify which stream and where the metro
545
00:29:37,629 --> 00:29:39,840
or regional for the relevant form to
appear.
546
00:29:40,520 --> 00:29:44,018
You will then be able to start the
application by clicking on the blue text
547
00:29:44,018 --> 00:29:45,400
see highlighted on the screen.
548
00:29:46,600 --> 00:29:50,401
Our team can be contacted via email or by
phone and are happy to discuss your
549
00:29:50,401 --> 00:29:52,400
application ideas or any issues you have.
550
00:29:53,000 --> 00:29:56,640
Please contact us early before we close
on 31st of August at 3:00 PM.
551
00:29:56,640 --> 00:30:00,343
All organisations have the option of
scheduling a short meeting with one of
552
00:30:00,343 --> 00:30:03,560
our team members to have a thorough
discussion about their plans.
553
00:30:04,280 --> 00:30:07,680
Please note we can't assist you with
writing your application form but are
554
00:30:07,680 --> 00:30:09,040
available to answer questions.
555
00:30:09,800 --> 00:30:13,211
We encourage organisations to provide
their availability via email and to
556
00:30:13,211 --> 00:30:14,640
contact us as soon as possible.
557
00:30:15,440 --> 00:30:18,989
Our website, as mentioned in detail,
has several resources available for you
558
00:30:18,989 --> 00:30:20,880
to understand the programme requirements.
559
00:30:21,760 --> 00:30:24,120
This concludes the prerecorded
information session.
560
00:30:24,480 --> 00:30:25,400
Thank you for watching.
Updated