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Hello,
my name is Emma and I work for
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Multicultural Affairs within the
Department of Premier and Cabinet.
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I'm the Grants Programme Officer for the
Multicultural Festivals and Events Grants
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Programme.
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I would like to welcome you to this
information session for the 2 thousand
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2627 Multicultural Festivals and Events
Programme Round 2.
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To start,
I would like to acknowledge the
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Traditional Owners of the lands on which
we are virtually meeting.
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Here is the agenda for this recording.
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This session will be for new and emerging
priority communities and we'll touch on
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the requirements When we refer to new and
emerging priority communities,
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this refers to groups of people from
humanitarian backgrounds or communities
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who are more likely to have higher needs.
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They often arrive in Australia through
refugee or humanitarian programmes and
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may face challenges as they establish
their new lives.
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The list of eligible new and emerging
priority communities can be found on our
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website to determine whether your
community is eligible.
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Before you apply,
Please ensure you have read through our
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guidelines and all available resources
online to help when you submit your
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application.
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If you have any feedback on the session,
please email us as we want to make sure
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our information sessions are as helpful
as possible.
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Once you have had more time to think
about your event plans and read our
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guidelines,
we are also available via phone or email
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to discuss further.
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The session will be split into four parts.
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Firstly,
we will give an overview of the round.
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Then we will discuss key eligibility
requirements that must be met by all
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streams.
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Thirdly,
we will look at the assessment process
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and finish with AQ and a session to ask
any questions on anything that may have
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been mentioned in the session or in our
guidelines.
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Any questions that you may have during
the session,
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please put them in the chat where an MFE
team member may be able to quickly
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respond.
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Otherwise,
we will collate these and answer during
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the QA session at the end.
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Let's start with an overview of the
Multicultural Festivals and Events
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Programme, MFE for short.
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The programme aims to fund festivals and
events to allow multicultural communities
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to share their traditions and cultures.
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Events funded by us must enable all
Victorians to connect with each other and
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celebrate Victoria's rich cultural
diversity.
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The programme has two objectives which is
shown here on the slides and in our
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guidelines.
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To be eligible for funding,
all applications must meet and clearly
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address both these objectives.
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Objective one is to help Victorians
celebrate and preserve cultures and share
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traditions.
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To meet this objective,
your event will need to have a
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multicultural focus.
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For example,
this could be multiple different
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communities meeting to celebrate
multiculturalism in a particular region
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or through the celebration of a cultural
day of significance such as Ramadan or
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Mid Autumn Festival.
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The second objective has been updated
IN20002627 programme.
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It has been shortened and simplified.
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The second objective is to encourage all
Victorians to take part in cultural
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events and develop an understanding and
respect for different cultures.
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All proposed events therefore must be
open and accessible to all Victorians.
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The event can not only be for your
organisation members or only for your
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community to help Victorians to
participate in your events.
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All promotional material must clearly
advertise the event as having free entry.
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Additionally,
we cannot support events where
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advertising is only in another language
other than English.
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The promotional method of the event can
be in many languages but must be in
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English as a minimum and a version of
this may be requested as evidence if you
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are successful during the acquittal
report.
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As you may be aware,
the MFE programme is currently open and
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accepting applications until 3:00 PM
Monday the 31st of August 2026.
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This round will be supporting events
being held between the 1st of January and
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the 30th of June 2027.
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Outcomes will occur in two stages.
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For events held in January,
February and March 2027,
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outcomes are expected around the end of
December 2026.
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For events held in April,
May and June of 2027,
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outcomes are expected at the end of
February 2027.
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Let's move on to agenda item number 2,
eligibility requirements.
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Before you even start your application,
it is important that you are confident
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your organisation is eligible to apply.
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To be eligible,
your organisation must have a current
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Australian Business number and no overdue
reports from previous department funded
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grants,
including through Multicultural Affairs
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by Monday the 31st of August 2026,
the date the grant round closes.
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Please email our team if you are unsure
if your organisation is up to date with
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your reporting requirements.
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If your organisation has an overdue
report from other grants by the closing
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date,
your MFE application will be ineligible.
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Your organisation also must be a legal
entity that is either a not for profit
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entity or a social enterprise with a
clearly stated purpose or mission related
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specifically to supporting
multiculturalism.
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If you are a social enterprise,
you must submit your organisation
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constitutional document to be eligible.
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Check our programme guidelines For more
information on how to validate that you
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are a legal entity and not for profit.
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All social enterprises must be a legal
entity and will need to attach their
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constitution with the application.
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Auspicing arrangements are also available.
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Any organisations who are not
incorporated or do not have an ABN can
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apply with an eligible auspice
organisation.
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If you will be applying through an
auspice,
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you must attach a letter from the auspice,
which is mandatory.
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Councils and schools can act as an
auspice for an unincorporated community
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group.
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More information on auspiced applications
is available on page fourteen of our
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guidelines.
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An additional eligibility requirement is
the Victorian Government Value Statement.
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All organisations receiving funding from
the Victorian Government are expected to
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follow a simple and universal set of
Victorian values and commit to upholding
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social cohesion.
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The new statement has two components,
including the existing Victorian Value
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Statement,
which sets out that the values that make
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Victoria a great place to live and a
place we can all be proud of.
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For detailed versions of these values,
please read Page 3 of the programme
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Guidelines.
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Funding recipients will also be expected
to uphold a commitment to social cohesion,
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which we will discuss in the next slide.
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When applying for the MFE programme.
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To be eligible,
your organisation must agree to uphold
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and promote this statement during the
contracting stage.
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Successful recipients will be supported
to understand their obligations in
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meeting this applicable department policy.
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When you have accepted the grant and are
in contract with our department,
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failure to comply may constitute a breach
which could incur consequences including
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suspension or repayment of the funding
and activity and or termination of the
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contract.
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It is expected that your organisation
will commit to upholding Victoria's
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social cohesion while delivering your
funded project.
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You will do this in your daily conduct as
an organisation by supporting shared
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understanding and celebration,
by respecting, by being,
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by being respectful of different views
and perspectives,
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creating an inclusive environment where
everyone can belong and rejecting racism,
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vilification and discrimination in all
forms.
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You are required to read and understand
and make your employees,
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contractors and volunteers aware of the
Victorian Government values and the
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commitment to social cohesion.
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If you are successful in receiving
funding,
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we will only issue your funding agreement
once you have responded to us via email
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to confirm that you and your organisation
understand this commitment and that you
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agree to abide by the Victorian
Government Values and the Social Cohesion
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Commitment.
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This step is set out in your letter of
Offer.
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We have a total of 3 funding streams
available to apply under.
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We have summarised the key differences
between each stream, however,
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please read the guidelines to ensure you
meet the requirements before submitting
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an application.
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You will need to be aware of the
requirement.
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You will need to be aware of the required
mandatory documents.
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The Small stream maximum requesting
amount is $5000.
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The application form for our small stream
is shorter with fewer requirements and no
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attachments necessary.
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The Medium stream is for events seeking
funding between $5001 and $15,000.
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There is additional assessment criteria
and certain mandatory documentation is
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required.
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The Large Stream is for events seeking
funding between 15,000 and $1.00 to $50,
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000.
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Applications in the Large stream are more
detailed and undergo a competitive
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assessment criteria.
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Large applications have additional
requirements which include a matched
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funding component and the event must be
delivered in partnership with a second
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community organisation as well as certain
mandatory documentation.
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Both the medium and large stream are
competitive streams.
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If you meet the eligibility requirements,
you will be recommended an amount based
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on the merit assessment score your
application has received.
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Please carefully consider with your team
which stream you intend to apply under
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and submit your application.
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You can only apply under one stream and
only one application per organisation can
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be submitted.
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If more than one application is received
from an organisation,
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the first application that was submitted
through our Grants Portal system will
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progress.
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Our programme is almost always
oversubscribed,
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so if you plan to apply under the medium
or large stream,
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Please ensure that you present the best
application to put your organisation in
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the best position to be recommended for
funding.
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The programme prioritises funding to
regional and rural communities,
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new and emerging priority communities,
as well as women,
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young people and people from LGBTQIA plus
communities.
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This is in recognition that people in
these communities often have less access
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to resources and networks and serve
smaller populations.
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If your application meets a priority
group eligibility,
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you may receive lower attendance
requirements,
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reduced or no matched funding
requirements, no maximum funding limit,
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a higher score in the engagement with
priority communities criteria.
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More information in the funding stream of
eligibility in the guidelines on starting
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on page 18.
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We do have the regional multicultural
Festivals and Events Fund,
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and we will refer to that from here on
out as regional fund,
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which is eligible for regional
organisations or metropolitan
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organisations delivering a regional event
in partnership with a regional
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multicultural community organisation.
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To be eligible for the Regional Fund,
the event must be delivered in Regional
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Vic.
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To check if your organisation or event is
located outside the metropolitan
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Melbourne area,
please refer to the list defined by
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Regional Development Victoria which is
available on the link on the screen for
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anyone interested to apply.
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As a regional community,
we are holding a specific session
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tomorrow, Thursday the 13th of August,
at 6:30 PM.
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As mentioned,
the programme also prioritises funding to
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applications that include and engage with
women,
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young people and people from LGBTQIA plus
communities.
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To be eligible,
your organisation or event must mainly
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involve at least one of these three
priority groups.
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We'll discuss in more detail later on in
the presentation how you can demonstrate
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engagement with these priority groups.
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00:15:31,040 --> 00:15:35,449
New and emerging priority communities are
groups of people from humanitarian
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backgrounds or communities who are more
likely to have higher needs.
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00:15:39,960 --> 00:15:45,465
They often arrive in Australia through
refugee or humanitarian programmes and
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00:15:45,465 --> 00:15:49,348
may face challenges as they establish
their new lives,
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00:15:49,348 --> 00:15:53,089
such as having few or no family or
support networks,
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00:15:53,089 --> 00:15:57,607
difficulty getting funding for programmes
and community spaces,
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a lack of established family networks,
support systems,
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community structures and resources,
unfamiliarity with mainstream services
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00:16:06,854 --> 00:16:09,960
and challenges in accessing these
services.
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To be eligible as a new and emerging
community organisation,
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only communities and ethnicities on the
priority list found on the MFE programme
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website are eligible.
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Please note that Djibouti has been added
to the list for the 2000 and 2627
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programme.
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If your application meets these priority
groups eligibility,
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there is a lower attendance requirement
for small, medium and large streams,
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reduced match funding requirements under
the large stream and a higher score in
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00:16:44,765 --> 00:16:50,080
the Engagement with Priority Groups
criteria in the Medium and Large stream.
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More details about the attendance
requirements and matched funding are in
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00:16:59,202 --> 00:17:00,200
the guidelines.
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00:17:01,000 --> 00:17:04,408
When you apply,
you will need to select which community
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00:17:04,408 --> 00:17:09,400
from the priority list your organisation
identifies with in the application form.
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On this slide is our new and emerging
priority community list.
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The full list of communities can be found
on our website and on page nine of the
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programme guidelines.
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We support face to face events as well as
events with a hybrid element as we
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recognise this can increase audience
reach.
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Eligible festivals can be standalones
occurring within one day or a series of
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events up to 30 days.
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If you're delivering a series of events,
you must clearly explain the cultural
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significance and how the events are
linked,
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00:17:52,406 --> 00:17:54,480
otherwise you will not be eligible.
239
00:17:55,480 --> 00:17:59,794
A few examples of the types of activities
and events that can be funded by this
240
00:17:59,794 --> 00:18:01,520
grant programme are listed here.
241
00:18:02,160 --> 00:18:05,160
Please see our guidelines for a more
comprehensive list.
242
00:18:06,200 --> 00:18:10,518
We also have previous successful
recipients listed on our website to help
243
00:18:10,518 --> 00:18:14,720
provide an understanding of the types of
events that have been awarded.
244
00:18:21,710 --> 00:18:25,666
There are certain activities that won't
be funded under the grant programme as
245
00:18:25,666 --> 00:18:28,070
they don't align with the programme
objectives.
246
00:18:28,830 --> 00:18:32,870
We have listed some here with the full
list in the guidelines.
247
00:18:33,560 --> 00:18:38,196
Events need to be a celebration of
different cultures that are open to the
248
00:18:38,196 --> 00:18:41,720
broader community,
which have activities that engage and
249
00:18:41,720 --> 00:18:44,440
encourage participation from all
attendees.
250
00:18:45,040 --> 00:18:50,242
Exhibition only and performance or talent
show only events are no longer supported
251
00:18:50,242 --> 00:18:53,440
events as these don't meet programme
requirements.
252
00:18:54,320 --> 00:18:59,155
Events that have already begun or are
running for more than 30 days will not be
253
00:18:59,155 --> 00:18:59,760
supported.
254
00:19:00,560 --> 00:19:03,916
Additionally,
applications for a series of events
255
00:19:03,916 --> 00:19:09,488
within 30 days that don't clearly explain
the cultural theme or connection are not
256
00:19:09,488 --> 00:19:10,160
supported.
257
00:19:11,440 --> 00:19:16,480
All events funded through our programme
must be free and open to the public.
258
00:19:17,120 --> 00:19:22,672
Events which are invite only or members
only or where an entry cost is expected
259
00:19:22,672 --> 00:19:24,200
will not be supported.
260
00:19:26,120 --> 00:19:29,039
Additionally,
events which are only advertised and
261
00:19:29,039 --> 00:19:32,760
promoted in a language other than English
will not be supported.
262
00:19:37,160 --> 00:19:43,931
Contemporary sporting tournaments can be
continue to be unsupported under our
263
00:19:43,931 --> 00:19:44,800
programme.
264
00:19:45,920 --> 00:19:49,987
Contemporary sporting tournaments
continue to be unsupported under our
265
00:19:49,987 --> 00:19:50,560
programme.
266
00:19:51,040 --> 00:19:53,522
However,
sporting events which celebrate
267
00:19:53,522 --> 00:19:55,400
multiculturalism are supported.
268
00:19:55,800 --> 00:19:58,545
For example,
a supported sporting event with
269
00:19:58,545 --> 00:20:03,181
multicultural elements which aims to
showcase different cultural activities
270
00:20:03,181 --> 00:20:06,720
with performances and food alongside an
exhibition match.
271
00:20:06,720 --> 00:20:11,594
An event that will not be supported is a
primarily a sporting tournament where
272
00:20:11,594 --> 00:20:14,680
multiculturalism is not a key focus of
the event.
273
00:20:19,920 --> 00:20:24,318
Our programme supports several event
related costs such as catering,
274
00:20:24,318 --> 00:20:27,760
artist and performance fees and event day
venue hire.
275
00:20:28,200 --> 00:20:33,063
Some of the unsupported costs are shown
here such as ongoing staffing costs,
276
00:20:33,063 --> 00:20:37,421
public liability insurance,
gifts and prizes and pre event rehearsal
277
00:20:37,421 --> 00:20:37,800
costs.
278
00:20:38,320 --> 00:20:41,000
A more comprehensive list is in the
guidelines.
279
00:20:42,120 --> 00:20:46,376
Supported costs will be assessed to
ensure that they represent value for
280
00:20:46,376 --> 00:20:49,117
money,
and if you're unsure on whether an item
281
00:20:49,117 --> 00:20:52,207
is supported or not,
please speak to our team before
282
00:20:52,207 --> 00:20:53,840
submitting your application.
283
00:20:58,280 --> 00:21:03,647
There are minor updates to our 2 thousand
2627 guidelines on certain elements of
284
00:21:03,647 --> 00:21:06,960
the programme,
which is available on our website.
285
00:21:07,760 --> 00:21:12,282
The latest version of the guidelines
overrides the previous one,
286
00:21:12,282 --> 00:21:17,570
so please make sure when you're applying
that you are assessing and reading
287
00:21:17,570 --> 00:21:20,840
through the current version of the
guidelines.
288
00:21:23,440 --> 00:21:28,331
As mentioned earlier in the presentation,
the programme objectives have been
289
00:21:28,331 --> 00:21:28,840
updated.
290
00:21:29,200 --> 00:21:33,760
This slide shows the previous wording and
the updated wording.
291
00:21:36,880 --> 00:21:39,780
Due to the updated wording for Objective
2,
292
00:21:39,780 --> 00:21:45,120
the questions relating to Objective 2 on
the application form have been updated.
293
00:21:45,680 --> 00:21:50,304
We will talk about this further later in
the presentation when we go through the
294
00:21:50,304 --> 00:21:51,960
assessment of the objectives.
295
00:21:54,680 --> 00:21:59,342
The list of new and emerging priority
communities has been updated to include
296
00:21:59,342 --> 00:21:59,880
Djibouti.
297
00:22:01,120 --> 00:22:04,240
Events focused mainly on commercial
activities.
298
00:22:04,240 --> 00:22:08,089
For example, trade events,
business activation or markets where
299
00:22:08,089 --> 00:22:12,000
selling goods is the main purpose are not
supported event types.
300
00:22:13,480 --> 00:22:18,497
As mentioned earlier,
unsupported costs now include pre event
301
00:22:18,497 --> 00:22:25,214
rehearsal space costs and costs listed as
a contingency or unforeseen costs as all
302
00:22:25,214 --> 00:22:27,480
costs must be clearly named.
303
00:22:29,520 --> 00:22:33,841
A partnership requirement is an
eligibility expectation of the large
304
00:22:33,841 --> 00:22:34,280
stream.
305
00:22:35,000 --> 00:22:39,062
On the screen is a mock up of a
partnership letter with the level of
306
00:22:39,062 --> 00:22:42,360
detail we expect to see submitted with
the application.
307
00:22:43,360 --> 00:22:48,239
The letter should have the names of both
community organisations partnering to
308
00:22:48,239 --> 00:22:51,821
deliver the event,
the event name and date as well as the
309
00:22:51,821 --> 00:22:55,280
ABN and contact details of the partnering
organisation.
310
00:22:56,160 --> 00:22:59,819
Please be sure to provide a clear
explanation of the roles and
311
00:22:59,819 --> 00:23:04,640
responsibilities of each organisation and
include the benefits of the partnership.
312
00:23:07,200 --> 00:23:11,493
Here is an example of event of an event
funded 27,
313
00:23:11,493 --> 00:23:14,440
604 dollars under the large stream.
314
00:23:15,280 --> 00:23:20,920
This was the Light Up the Night event
held in Doncaster East in March 2025.
315
00:23:21,480 --> 00:23:26,008
The organisation who delivered this event
was from one of the groups on our New and
316
00:23:26,008 --> 00:23:27,680
emerging priorities list, Iran.
317
00:23:28,360 --> 00:23:33,323
The event celebrated Nowra's,
The Persian New Year and Iranian Heritage
318
00:23:33,323 --> 00:23:36,908
through music, dance,
food and art and had over 10,
319
00:23:36,908 --> 00:23:40,080
000 attendees and more than 80 stall
holders.
320
00:23:40,920 --> 00:23:44,597
Visitors could participate by trying
traditional dancing,
321
00:23:44,597 --> 00:23:49,543
trying Persian cuisine and learning about
Iranian customs and history through
322
00:23:49,543 --> 00:23:52,080
curated installations and presentations.
323
00:23:53,200 --> 00:23:57,853
It created an inclusive space that
encouraged cross cultural understanding,
324
00:23:57,853 --> 00:24:01,160
pride and connection among people of all
backgrounds.
325
00:24:01,160 --> 00:24:01,960
From Vic.
326
00:24:02,960 --> 00:24:08,211
The organisation provided feedback that
being part of the MFE programme helped to
327
00:24:08,211 --> 00:24:12,951
increase the visibility of their
organisation and build their capacity to
328
00:24:12,951 --> 00:24:14,360
deliver future events.
329
00:24:17,000 --> 00:24:19,245
To summarise what we have discussed
tonight,
330
00:24:19,245 --> 00:24:22,040
here is our programme overarching
eligibility criteria.
331
00:24:22,040 --> 00:24:28,021
Your organisation must meet all
eligibility criteria to be eligible for
332
00:24:28,021 --> 00:24:30,680
funding under the MFE programme.
333
00:24:31,480 --> 00:24:35,240
Applications that do not meet the
criteria will not be eligible.
334
00:24:36,280 --> 00:24:41,660
Please read the eligibility criteria for
your stream in the guidelines to ensure
335
00:24:41,660 --> 00:24:43,720
all requirements have been met.
336
00:24:46,280 --> 00:24:49,217
The Medium and large stream are highly
competitive,
337
00:24:49,217 --> 00:24:53,905
and only those applications who meet all
of the eligibility requirements will move
338
00:24:53,905 --> 00:24:55,600
to the merit assessment stage.
339
00:24:56,200 --> 00:25:00,630
If your application does not include the
mandatory documents on the correct
340
00:25:00,630 --> 00:25:03,720
department template,
your application is ineligible.
341
00:25:05,120 --> 00:25:08,043
Given the number of applications we
receive,
342
00:25:08,043 --> 00:25:13,047
our assessment timelines often do not
allow us to do outreach for ineligible
343
00:25:13,047 --> 00:25:15,970
applications,
another reason why meeting the
344
00:25:15,970 --> 00:25:18,440
eligibility requirements is important.
345
00:25:21,440 --> 00:25:26,040
Now let's move on to agenda item number 3,
the assessment process.
346
00:25:28,120 --> 00:25:32,783
Here we will be discussing how medium and
large stream applications are assessed
347
00:25:32,783 --> 00:25:34,280
based on our key criteria.
348
00:25:35,120 --> 00:25:39,880
There are 4 criteria we assess by that.
349
00:25:43,280 --> 00:25:46,000
There are 4 assessment criteria we assess
by.
350
00:25:46,240 --> 00:25:50,496
That includes how your event supports the
programme, objectives, budget,
351
00:25:50,496 --> 00:25:54,986
your experience and skills to deliver the
event and your engagement with the
352
00:25:54,986 --> 00:25:55,920
priority groups.
353
00:25:56,560 --> 00:25:59,562
On the screen,
you'll be able to see the questions we
354
00:25:59,562 --> 00:26:01,120
ask in the application form.
355
00:26:01,920 --> 00:26:05,000
Each criteria has their respective
weighting as well.
356
00:26:05,560 --> 00:26:09,856
We suggest you use the weighting as a
guide when answering each question,
357
00:26:09,856 --> 00:26:13,398
particularly those which relate to the
programme objectives,
358
00:26:13,398 --> 00:26:16,360
which will be worth 40% of your
application score.
359
00:26:17,360 --> 00:26:20,320
Remember to keep the responses simple and
clear.
360
00:26:20,800 --> 00:26:26,180
The application isn't an English exam and
you only need to make sure you include
361
00:26:26,180 --> 00:26:28,040
the details that we ask for.
362
00:26:28,640 --> 00:26:33,089
Assessors may not know about your
organisation or your event and we can
363
00:26:33,089 --> 00:26:38,280
only assess your application based on the
information provided in your application.
364
00:26:39,720 --> 00:26:44,585
Resource documents are available on our
website to help with preparing
365
00:26:44,585 --> 00:26:49,040
application responses and explains the
level of detail expected.
366
00:26:50,000 --> 00:26:54,784
I will share tips on the next two slides
of what to include for the best chance at
367
00:26:54,784 --> 00:26:55,880
a high merit score.
368
00:26:58,120 --> 00:27:02,080
Budget is the next largest criterion
worth 25%.
369
00:27:02,640 --> 00:27:07,981
Please ensure you explain your expenses
properly which needs to be clear and show
370
00:27:07,981 --> 00:27:09,480
value for public money.
371
00:27:10,920 --> 00:27:16,762
Demonstrated capacity that is your
experience and skills to run the event is
372
00:27:16,762 --> 00:27:22,832
worth 20% and is where your application
needs to show your organisation has the
373
00:27:22,832 --> 00:27:26,247
capacity to successfully deliver your
event,
374
00:27:26,247 --> 00:27:32,166
provide a well detailed project plan,
evidence of previously delivered events
375
00:27:32,166 --> 00:27:35,960
and access to resources,
expertise and equipment.
376
00:27:37,320 --> 00:27:42,760
The last criteria is the engagement with
priority groups which is worth 15%.
377
00:27:43,720 --> 00:27:48,303
To score on this criteria,
your event needs to engage with and
378
00:27:48,303 --> 00:27:52,160
target one of the priority groups
mentioned earlier.
379
00:27:53,600 --> 00:27:58,823
Please include a clear explanation of how
the event will support and benefit the
380
00:27:58,823 --> 00:27:59,920
identified group.
381
00:28:01,200 --> 00:28:04,993
If your event is not engaging with a
priority group,
382
00:28:04,993 --> 00:28:09,360
your application will not receive a score
on this criterion.
383
00:28:11,680 --> 00:28:16,012
Once your application has been assessed
against the criteria,
384
00:28:16,012 --> 00:28:17,760
it will be given a score.
385
00:28:18,440 --> 00:28:23,518
The available budget is then allocated to
eligible applications based on the
386
00:28:23,518 --> 00:28:24,640
assessment score.
387
00:28:25,400 --> 00:28:29,400
Low scoring applications will not be
recommended for funding.
388
00:28:30,400 --> 00:28:35,440
This is a competitive grant process and
applying is not a guarantee of funding.
389
00:28:36,440 --> 00:28:40,758
If your application is successful,
there is no guarantee that the requested
390
00:28:40,758 --> 00:28:42,520
amount will be awarded in full.
391
00:28:43,480 --> 00:28:48,588
Previously funded organisations are not
guaranteed to receive funding and if you
392
00:28:48,588 --> 00:28:52,624
are again successful,
you're not guaranteed to receive the same
393
00:28:52,624 --> 00:28:53,760
amount of funding.
394
00:28:54,920 --> 00:28:59,641
All grant funding from Multicultural
Affairs should be considered as a
395
00:28:59,641 --> 00:29:04,628
contribution to total event costs and
applicants should have other funding
396
00:29:04,628 --> 00:29:05,160
sources.
397
00:29:11,280 --> 00:29:15,697
Meeting the programme objectives is
mandatory for all applications to be
398
00:29:15,697 --> 00:29:18,360
eligible under the medium and large
stream.
399
00:29:18,360 --> 00:29:22,840
Your responses will be assessed against
the criteria shown on the previous slide.
400
00:29:23,680 --> 00:29:28,471
Recommended applications will have
responses which have clearly and strongly
401
00:29:28,471 --> 00:29:30,400
met the programme requirements.
402
00:29:31,160 --> 00:29:35,093
To meet objective one,
your responses need to be about
403
00:29:35,093 --> 00:29:40,601
celebrating multicultural traditions,
so ensure you clearly explain what the
404
00:29:40,601 --> 00:29:44,320
event is,
why it is important to your community and
405
00:29:44,320 --> 00:29:49,684
how the event will positively impact the
community and the wider Victorian
406
00:29:49,684 --> 00:29:50,400
community.
407
00:29:51,440 --> 00:29:54,439
Describe what activities will be at the
event,
408
00:29:54,439 --> 00:29:59,354
how the activities showcase diversity,
and why the activities are culturally
409
00:29:59,354 --> 00:30:00,120
significant.
410
00:30:01,320 --> 00:30:06,087
Objective 2 is about encouraging
Victorians to attend the event and
411
00:30:06,087 --> 00:30:08,120
promoting cultural awareness.
412
00:30:08,520 --> 00:30:14,200
We've updated the application questions
to make them clearer in your responses.
413
00:30:14,200 --> 00:30:19,545
Let us know how can attendees take part
in the activities at your event and not
414
00:30:19,545 --> 00:30:20,280
just watch?
415
00:30:20,680 --> 00:30:21,840
What will they be doing?
416
00:30:22,160 --> 00:30:26,040
What will they learn about your culture
through these activities?
417
00:30:27,160 --> 00:30:29,920
Also, how will they know about your event?
418
00:30:30,280 --> 00:30:34,360
How will the event be advertised to all
Victorians?
419
00:30:35,160 --> 00:30:40,010
List the ways you plan to promote the
event and reach people outside of your
420
00:30:40,010 --> 00:30:40,640
community.
421
00:30:41,000 --> 00:30:47,105
For example, Flyers at the local library,
posters at the local supermarket,
422
00:30:47,105 --> 00:30:50,400
social media likes Facebook or Instagram.
423
00:30:51,800 --> 00:30:55,152
Don't forget,
it is important to submit a copy of
424
00:30:55,152 --> 00:31:00,180
planned or previous promotional material
in the attachment section of your
425
00:31:00,180 --> 00:31:01,320
application form.
426
00:31:03,240 --> 00:31:07,781
The assessors will look at your budget to
determine whether your proposed event
427
00:31:07,781 --> 00:31:10,280
demonstrates strong value for public
money.
428
00:31:10,960 --> 00:31:15,504
You should provide accurate and
reasonable costs for your grant amount
429
00:31:15,504 --> 00:31:19,920
that you're requesting and give clear
descriptions for each expense.
430
00:31:21,480 --> 00:31:25,586
The budget table will ask you for item
descriptions, amounts,
431
00:31:25,586 --> 00:31:29,560
and any supporting documentation or
quotes where necessary.
432
00:31:30,280 --> 00:31:35,422
The example on screen shows a breakdown
and explanation of expense items and
433
00:31:35,422 --> 00:31:37,960
shows where quotes have been provided.
434
00:31:39,960 --> 00:31:44,174
While quotes are mandatory for all items
$10,000 and above,
435
00:31:44,174 --> 00:31:50,005
we encourage quotes for all costs on the
large stream applications to substantiate
436
00:31:50,005 --> 00:31:53,658
budget items,
which can lead to a higher assessment
437
00:31:53,658 --> 00:31:54,080
score.
438
00:31:55,080 --> 00:31:58,406
Additionally,
all large stream applications must use
439
00:31:58,406 --> 00:32:02,800
the Total Event Budget template that we
have provided on our website.
440
00:32:03,720 --> 00:32:08,731
You will be able to include the matched
funding component and outline all
441
00:32:08,731 --> 00:32:11,440
expenditure items and sources of income.
442
00:32:12,720 --> 00:32:16,526
To help you with answering the
application form questions,
443
00:32:16,526 --> 00:32:21,365
please have a look at the resources
available on the website including the
444
00:32:21,365 --> 00:32:25,881
Total Event Budget template,
the Common Issues and Examples Responses
445
00:32:25,881 --> 00:32:28,720
document and Application Guidance
document.
446
00:32:31,200 --> 00:32:35,807
All large stream new and emerging grant
applications have mandatory matched
447
00:32:35,807 --> 00:32:37,080
funding requirements.
448
00:32:37,520 --> 00:32:42,880
This means for every government dollar,
your organisation must match a portion.
449
00:32:43,720 --> 00:32:48,824
The grant funding is a contribution from
the Victorian Government and therefore
450
00:32:48,824 --> 00:32:54,120
your organisation should not solely rely
on the MFE funding to deliver your event.
451
00:32:55,080 --> 00:32:59,727
You must show a contribution of funds
from other sources which match the amount
452
00:32:59,727 --> 00:33:02,400
that you're requesting through the
programme.
453
00:33:03,200 --> 00:33:07,215
This is expected to be reported on at the
acquittal stage,
454
00:33:07,215 --> 00:33:10,958
so ensure you keep track of all in kind
contributions,
455
00:33:10,958 --> 00:33:13,000
including any volunteer hours.
456
00:33:14,160 --> 00:33:19,563
New and emerging priority community
organisations have a minimum requirement
457
00:33:19,563 --> 00:33:22,440
of $1.00 matched for every $3 of funding.
458
00:33:23,280 --> 00:33:28,106
The matched funding can be 100% provided
through in kind sources like donated
459
00:33:28,106 --> 00:33:30,520
goods and services or volunteer labour.
460
00:33:31,520 --> 00:33:35,542
Large stream applications will only be
considered for funding that they have
461
00:33:35,542 --> 00:33:35,960
matched.
462
00:33:36,400 --> 00:33:39,620
For example, if you are applying for $50,
000,
463
00:33:39,620 --> 00:33:45,238
but your budget and supporting evidence
shows that you are only contributing $10,
464
00:33:45,238 --> 00:33:49,623
000 of matched funding,
you will only be considered eligible to
465
00:33:49,623 --> 00:33:50,720
receive $30,000.
466
00:33:52,560 --> 00:33:56,920
We know this can be a little confusing,
so please reach out to us if you need
467
00:33:56,920 --> 00:33:57,200
help.
468
00:33:57,840 --> 00:34:02,960
More information can be found on page 21
of our guidelines.
469
00:34:04,640 --> 00:34:09,467
We also wanted to touch on the topic of
using AI when preparing your grant
470
00:34:09,467 --> 00:34:10,240
application.
471
00:34:11,200 --> 00:34:16,597
We recognise that some applicants may use
AI when preparing their applications,
472
00:34:16,597 --> 00:34:21,185
and if you wish to use AI,
it's important to make sure that you are
473
00:34:21,185 --> 00:34:26,582
carefully and thoroughly reviewing any
information generated or supported by AI
474
00:34:26,582 --> 00:34:31,710
to ensure it accurately reflects your
planned event and is relevant to your
475
00:34:31,710 --> 00:34:32,520
application.
476
00:34:33,600 --> 00:34:38,733
Applicants are responsible for ensuring
that all responses provided in their
477
00:34:38,733 --> 00:34:42,800
application are accurate and genuinely
reflect their events.
478
00:34:43,800 --> 00:34:48,130
If you wish to use AI,
we recommend using it as a tool to help
479
00:34:48,130 --> 00:34:51,155
you with refining or phrasing your
answers,
480
00:34:51,155 --> 00:34:56,448
rather than for simply inputting the
application questions into the tool and
481
00:34:56,448 --> 00:35:01,397
copying and pasting those generated
responses into the application form
482
00:35:01,397 --> 00:35:07,034
without first reviewing the responses and
changing them as needed to reflect your
483
00:35:07,034 --> 00:35:11,639
event and to address the questions being
asked in the application.
484
00:35:13,480 --> 00:35:18,317
It is important to remember that the
answers provided on the application
485
00:35:18,317 --> 00:35:23,750
address the questions asked and make sure
they align with the assessment criteria
486
00:35:23,750 --> 00:35:28,720
and accurately explain how your event is
meeting the programme objectives.
487
00:35:29,280 --> 00:35:32,440
Applications that don't do this will not
score well.
488
00:35:34,760 --> 00:35:36,120
So how can you apply?
489
00:35:36,360 --> 00:35:37,880
Here are some key tips for you.
490
00:35:38,440 --> 00:35:41,840
You need to apply online through the
Grants Gateway.
491
00:35:42,320 --> 00:35:45,971
The link is available on the
Multicultural Festivals and Events web
492
00:35:45,971 --> 00:35:46,240
page.
493
00:35:46,760 --> 00:35:52,440
No paper applications are accepted and
all applications must be submitted online.
494
00:35:53,320 --> 00:35:57,421
You need to provide two different email
addresses for your organisation
495
00:35:57,421 --> 00:35:58,960
authorised representatives.
496
00:35:59,480 --> 00:36:03,476
These email addresses will be used to
send the funding contract if your
497
00:36:03,476 --> 00:36:04,920
application is successful.
498
00:36:06,000 --> 00:36:07,560
Save your work as you go.
499
00:36:08,000 --> 00:36:11,206
The form can sometimes time out after 60
minutes,
500
00:36:11,206 --> 00:36:16,080
so it's a good idea to copy your answers
into a Word document just in case.
501
00:36:17,560 --> 00:36:19,160
Submit before the deadline.
502
00:36:19,520 --> 00:36:23,420
The form will close at 3:00 PM on Monday
the 31st of August,
503
00:36:23,420 --> 00:36:27,960
so don't leave it to the last minute and
start your application early.
504
00:36:28,280 --> 00:36:31,560
Review all the questions and fill in your
organisation details.
505
00:36:31,560 --> 00:36:35,468
Then get started on gathering any
documents that you may need,
506
00:36:35,468 --> 00:36:37,640
like quotes or partnership letters.
507
00:36:37,640 --> 00:36:43,880
Use the Total Event Budget template from
our website to list your costs and income.
508
00:36:43,880 --> 00:36:47,696
Remember,
only what's in your application will be
509
00:36:47,696 --> 00:36:51,513
assessed,
so make sure your answers are clear and
510
00:36:51,513 --> 00:36:52,200
complete.
511
00:36:53,200 --> 00:36:57,452
And remember, if you need help,
contact our team early if you have any
512
00:36:57,452 --> 00:37:02,004
questions and for technical issues,
reach out to the Grants Policy team and
513
00:37:02,004 --> 00:37:04,760
include a screenshot if something goes
wrong.
514
00:37:05,440 --> 00:37:10,842
Once you've submitted,
save your confirmation email some key
515
00:37:10,842 --> 00:37:14,120
do's and don'ts for your application.
516
00:37:22,920 --> 00:37:28,280
So do make sure your event meets both of
the MFE programme objectives.
517
00:37:29,320 --> 00:37:33,520
Your event must be free to enter and open
to everyone.
518
00:37:34,400 --> 00:37:37,920
If you're planning multiple events within
the 30 days,
519
00:37:37,920 --> 00:37:42,400
explain how they're culturally connected
and why they're significant.
520
00:37:45,040 --> 00:37:47,040
Also, remember the donts.
521
00:37:54,560 --> 00:37:59,280
Don't charge entry fees or exclude the
broader Victorian community.
522
00:38:00,240 --> 00:38:05,560
Don't plan events that run for more than
30 days as they won't be supported.
523
00:38:06,960 --> 00:38:12,169
If your organisation has already received
funding through an election commitment,
524
00:38:12,169 --> 00:38:13,440
you're not eligible.
525
00:38:14,440 --> 00:38:18,600
Only one funded event per financial year
is allowed.
526
00:38:19,200 --> 00:38:24,869
This means that if you were successful in
round one of the 2627 programme,
527
00:38:24,869 --> 00:38:27,440
you cannot apply again in Round 2.
528
00:38:30,960 --> 00:38:34,283
However,
if you applied under round one and you
529
00:38:34,283 --> 00:38:38,160
didn't receive funding,
you can apply in Round 2 again.
530
00:38:38,960 --> 00:38:44,000
This helps to ensure that funding is
shared fairly across communities.
531
00:38:48,040 --> 00:38:51,829
To help complete your application,
there are some helpful links and
532
00:38:51,829 --> 00:38:54,560
resources for you to access through our
website.
533
00:38:55,280 --> 00:38:59,377
We expect you all to read the programme
guidelines and have a thorough
534
00:38:59,377 --> 00:39:02,320
understanding of the requirements for
each stream.
535
00:39:03,000 --> 00:39:06,631
We've touched generally on the key
requirements, however,
536
00:39:06,631 --> 00:39:11,516
you must read the guidelines to ensure
that you have a clear understanding of
537
00:39:11,516 --> 00:39:13,520
the requirements of each stream.
538
00:39:14,200 --> 00:39:17,560
There were some minor changes that were
made under the new programme.
539
00:39:18,520 --> 00:39:23,202
The Application Form guidance document is
available to assist with completing your
540
00:39:23,202 --> 00:39:23,880
application.
541
00:39:25,160 --> 00:39:30,668
It includes tips on how you can respond
to each question and what is expected to
542
00:39:30,668 --> 00:39:32,640
meet the assessment criteria.
543
00:39:33,600 --> 00:39:38,176
This guidance information is not
available on the online application form
544
00:39:38,176 --> 00:39:43,308
and therefore we recommend it's something
you should read before you start writing
545
00:39:43,308 --> 00:39:44,360
your application.
546
00:39:46,040 --> 00:39:49,700
This is particularly important for the
medium and large stream,
547
00:39:49,700 --> 00:39:53,704
where your responses and supporting
documentation will be reviewed by
548
00:39:53,704 --> 00:39:57,480
assessors who will give the application a
merit assessment score.
549
00:39:59,640 --> 00:40:04,800
We also have the Common Issues and
Examples Responses document.
550
00:40:05,160 --> 00:40:10,284
This document goes through assessor
feedback on common issues that have been
551
00:40:10,284 --> 00:40:13,280
seen with previously submitted
applications.
552
00:40:13,840 --> 00:40:19,216
The document includes both examples of
clear as well as unclear and weak
553
00:40:19,216 --> 00:40:23,783
responses to help you understand how to
answer the questions,
554
00:40:23,783 --> 00:40:29,160
so ensure to have a look at this and it
can be found on the MFA website.
555
00:40:30,840 --> 00:40:35,324
Department templates are for the project
plan and total event budgets,
556
00:40:35,324 --> 00:40:39,240
which are mandatory documents in the
medium and large stream.
557
00:40:41,960 --> 00:40:46,400
Please have a look at all of the
resources in the first instance and then
558
00:40:46,400 --> 00:40:48,920
contact us if you need further assistance.
559
00:40:52,000 --> 00:40:56,186
To those who haven't applied before,
the online application process will be
560
00:40:56,186 --> 00:41:00,373
submitted using the Grants Gateway,
which the department introduced to help
561
00:41:00,373 --> 00:41:04,560
make applying for and managing successful
grants a lot easier for everyone.
562
00:41:05,880 --> 00:41:09,901
To start a new application,
click on the Available Grants tab and
563
00:41:09,901 --> 00:41:13,680
then locate the MFE application form you
wish to apply under.
564
00:41:15,240 --> 00:41:21,464
When you where you can find the MFE
Programme application,
565
00:41:21,464 --> 00:41:23,680
click Apply to start.
566
00:41:24,560 --> 00:41:27,760
To access a draught application that you
have started,
567
00:41:27,760 --> 00:41:29,680
click on My Draught Applications.
568
00:41:29,920 --> 00:41:34,300
Locate the application and click on the
response ID code to proceed with
569
00:41:34,300 --> 00:41:36,280
completing your application form.
570
00:41:38,080 --> 00:41:41,791
Once you have applied,
a PDF version of your application will be
571
00:41:41,791 --> 00:41:44,760
accessible under the My Submitted
Applications tab.
572
00:41:45,280 --> 00:41:48,480
You won't be able to edit your submission
past this point.
573
00:41:51,440 --> 00:41:55,193
Once you've found our application page
and opened the form,
574
00:41:55,193 --> 00:42:00,009
you'll see this landing page where you
can identify which stream and whether
575
00:42:00,009 --> 00:42:03,200
metro or regional for the relevant form
to appear.
576
00:42:04,520 --> 00:42:08,480
You will then be able to start the
application by clicking on the blue text.
577
00:42:12,360 --> 00:42:17,529
Our team can be contacted via email or by
phone and is always happy to discuss your
578
00:42:17,529 --> 00:42:20,360
application ideas or any issues you may
have.
579
00:42:20,960 --> 00:42:25,120
Please contact us early before we close
on the 31st of August at 3:00 PM.
580
00:42:25,120 --> 00:42:29,881
All organisations have the option of
scheduling a short meeting with one of
581
00:42:29,881 --> 00:42:33,953
our team members to have a thorough
discussion about your plans,
582
00:42:33,953 --> 00:42:37,900
noting that we can't assist you with
writing your application,
583
00:42:37,900 --> 00:42:40,720
but we're available to answer any
questions.
584
00:42:41,280 --> 00:42:45,790
We encourage organisations to provide
their availability via email and to
585
00:42:45,790 --> 00:42:47,680
contact us as soon as possible.
586
00:42:48,960 --> 00:42:53,203
Our website, as mentioned,
has several resources available for you
587
00:42:53,203 --> 00:42:55,800
to understand the programme requirements.
588
00:43:02,280 --> 00:43:05,800
Thanks again for registering and
attending our event.
589
00:43:20,840 --> 00:43:24,440
This concludes the presentation of this
information session.
590
00:43:25,000 --> 00:43:27,720
I sincerely appreciate your time and
attention.
Updated