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Hello,
my name is Denise and I work for
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Multicultural Affairs within the
Department of Premier and Cabinet.
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I'm a grants Officer for the
Multicultural Festival and Events Grants
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programme.
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I would like to welcome you to this
information session for the 202627
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Multicultural Festival and Events
Programme Round 2.
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Before we start,
I would like to acknowledge the
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Traditional Owners of the lands on which
we are virtually meeting.
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I pay my respects to their Elders,
past and present,
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and the Aboriginal Elders of other
communities who may be here today.
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Here is the agenda for the session.
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The session will be specific for rural
and regional organisations and events,
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particularly under the Regional
Multicultural Festival and Events Fund or
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Regional Fund hereafter.
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Due to time,
I won't be able to highlight everything,
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however everything discussed today and
more can be found on our website.
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Before you apply,
ensure that you have read through the
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guidelines and all available resources
online to help you with submitting your
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application.
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The slides for this presentation will be
emailed to all attendees.
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If you have any feedback on the session,
please email us as we want to make sure
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our information information sessions are
as helpful as possible.
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So this session will be split into four
parts.
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Firstly,
we will have an overview of the round,
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then we will discuss key eligibility
requirements that must be met by all.
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Thirdly,
we will look at the assessment process.
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And lastly is the Q&A session.
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However,
this is only available on the live
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information session,
not available on this recording of the
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session.
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Let's start with an overview of the
Multicultural Festival and Events
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Programme,
which I will refer to as MFE for short.
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The programme aims to fund festivals and
events to allow multicultural communities
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to share their traditions and cultures.
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Events funded by us must enable all
Victorians to connect with each other and
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celebrate Victoria's rich and cultural
diversity.
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The programme has two objectives which
are shown here on the slide and in our
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guidelines.
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To be eligible for funding,
all applications must clearly tell us how
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their event meets both of these
objectives.
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Objective 1 is to help Victorians
celebrate and preserve cultures and share
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traditions.
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To meet this objective,
your event will need to have a
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multicultural focus.
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For example,
this could be a multiple different
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communities meaning to celebrate
multiculturalism in a particular region
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or through the celebration of a cultural
day of significance such as Ramadan or
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Mid Autumn festival.
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The second objective has been updated in
202627.
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It has been shortened and simplified.
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The second objective is to encourage all
Victorians to take part in cultural
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events and develop an understanding and
respect for different cultures.
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All proposed events must therefore be
open and accessible to all Victorians.
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The event can not only be for your
organisation members or only your
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community.
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To help all Victorians to participate in
your events.
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All promotional material must clearly
advertise.
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The event is free entry.
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Additionally,
we cannot support events where
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advertising is only in another language
other than English.
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The promotional material of the event can
be in many languages,
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but must also be in English as a minimum.
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A version of this may be requested as
evidence if you are successful during the
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acquittal report.
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This round includes the delivery of the
$5,000,
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000 Regional Multicultural Festival and
Events Fund, RMF EF,
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an investment announced in July of 2023.
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Through the $150 million Regional Tourism
and Events Fund,
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$1 million is available from this fund to
give regional multicultural organisations
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the support they need to celebrate their
culture.
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There is no cap in how much funding can
be requested for each regional festival.
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The Department of Premier and Cabinet
will assess all requests based on the
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attendance thresholds and proposed budget
expenditure to ensure the requests are
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still value for money.
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Matched funding is also not a requirement
for eligible organisations for the RMF EF
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Programme.
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To be considered for this fund,
your organisation must be a regional
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organisation delivering in regional
Victoria or a metropolitan organisation
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delivering a regional event in
partnership with a regional multicultural
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organisation.
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All other basic eligibility of the MFE
programme must be met.
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As you all may be aware,
the MFE programme is currently open and
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accepting applications until 3:00 PM
Monday the 31st of August 2026.
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This round will be supporting events
being held between the 1st of January and
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30th of June 2027.
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Outcomes will occur in two stages.
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For events held in January,
February and March 2027,
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outcomes will be expected around the end
of December 2026.
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For events held in April, May and June,
outcomes are expected by the end of
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February 2027.
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Let's move on to agenda item 2
Eligibility requirements.
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Before you even start your application,
it is important that you are confident
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your organisation is eligible to apply.
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To be eligible,
your organisation must have a current
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Australian Business Number and ABN and no
overdue reports from previous department
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funded grants including from
Multicultural Affairs by the 31st of
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August 2026,
the date the grant round closes.
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Please email our team if you are unsure
if your organisation is up to date with
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your reporting.
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If your organisation has an overdue
report from other grants by the closing
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date,
your MFE application will be ineligible.
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Your organisation also must be a legal
entity that is either a not for profit
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entity or a social enterprise with a
clearly stated purpose or mission
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specifically related to supporting
multiculturalism.
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If you are a social enterprise,
you must submit your organisation
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constitution documents to be eligible.
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Check out programme guidelines for
information on how to validate that you
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are a legal entity and not for profit.
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All social enterprises must be legal
entities and will need to attach their
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constitution with the application.
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Auspicing arrangements are also available.
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Any organisations who are not
incorporated or do not have an ABN can
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apply with an eligible auspice
organisation.
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If you will be applying through an
auspice,
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you must attach a letter from the auspice,
which is mandatory.
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Councils and schools can act as an
auspice for an unincorporated community
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group.
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More information on all space
applications is available on page
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fourteen of our guidelines.
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An additional eligibility requirement is
the Victorian Government Values Statement.
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All organisations receiving funding from
the Victorian Government are expected to
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follow a simple and universal set of
Victorian values and commit to upholding
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social cohesion.
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The new statement has two components,
including the existing Victorian Value
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Statement which is set out the values
that make Victoria a great place to live
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and a place we can all be proud of.
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The detailed version of these values
please read Page 3 of the programme
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guidelines.
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Funding recipients will also be expected
to uphold a commitment to social cohesion,
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which we will discuss in the next slide
when applying for the MFE programme.
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To be eligible,
your organisation must agree to uphold
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and promote this statement during the
contracting stage.
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Successful recipients will be supported
to understand their obligations in
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meeting this applicable department policy.
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When you have accepted the grant and are
in contract with our department,
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failure to comply may constitute A breach
which may incur consequences including
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suspension or repayment of the funding
and activity and or termination of the
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contract.
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It is expected that your organisation
will commit to upholding Victoria's
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social cohesion while delivering your
funded project.
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You will do this in your daily conduct as
an organisation by supporting shared
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understanding and celebration,
being respectful of different views and
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perspectives,
creating an inclusive environment where
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everyone can belong, and rejecting racism,
vilification and discrimination in all
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forms.
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You are required to read,
understand and make your employees,
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contractors and volunteers aware of the
Victorian Government Values and the
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Commitment to Social Cohesion.
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If you are successful in receiving
funding,
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we will only issue your funding agreement
once you have responded to us via email
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to confirm that you and your organisation
understand this commitment and that you
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will agree to abide by the Victorian
Government Values and the Social Cohesion
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commitment.
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This step is set out in your Letter of
Offer.
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We have a total of 3 funding streams
available to apply from.
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We have summarised the key differences
between each stream, however,
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please read the guidelines to ensure you
meet the requirements.
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Before submitting the application,
you will need to be aware of the required
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mandatory documents.
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The small stream maximum requesting
amount is up to $5000.
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The application form for our small stream
is shorter with less requirements and no
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attachments required.
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The medium stream is for event seeking
funding between $5001 to $15,000.
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There is additional assessment criteria
and mandatory documentation needed for
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this stream.
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The large stream is for event seeking
funding of 15,000 and $1.00 and above,
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with no limit on the requesting amount
for regional applications.
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Applications in the last large stream are
more detailed and undergo a competitive
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assessment criteria.
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Large events must be delivered in
partnership with a second Community
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organisation and require multiple
mandatory documents.
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Both medium and large streams are
competitive streams.
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If you meet the eligibility requirements,
you will be recommended an amount based
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on the merit assessment score your
application receives.
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Carefully consider with your team on
which stream you intend to apply under
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and submit your application.
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You can only apply under one stream and
only one application per organisation can
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be submitted.
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If more than one application is received
from an organisation,
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the first application that was submitted
through our Grants portal system will
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progress.
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Our programme is almost always
oversubscribed,
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so if you plan to apply under the medium
or large stream,
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ensure to present the best application to
put the organisation in the best position
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to be recommended for funding.
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The programme prioritises funding to
regional and rural communities,
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new and emerging priority communities,
as well as women,
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young people and people from LGBTQIA plus
communities.
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This is in recognition that people in
these communities often have less access
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to resources and networks and serve
smaller populations.
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If your application meets a priority
Group eligibility,
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you may receive lower attendance
requirements,
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reduced or no match funding requirements,
no maximum funding limit,
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a higher score in the engagement with a
Priority Groups criteria.
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More information is available in the
Funding Stream Eligibility section on
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page 18 of the guidelines.
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The Regional Multicultural Events and
Festivals Fund,
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which we'll call the Regional Fund from
now on,
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is available for regional organisations
or metropolitan organisations delivering
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a regional event in partnership with a
regional multicultural community
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organisation.
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To be eligible for the Regional Fund,
the event must be delivered in Regional
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Victoria and you must be either a
regional organisation or a metro
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organisation partnering with a regional
multicultural organisation to deliver the
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event in regional Victoria.
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If you are a metropolitan organisation,
A partnership letter from your regional
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partner organisation must be provided
with your application to be eligible for
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the RMFEF programme.
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As mentioned earlier in the presentation,
there is no cap in how much funding that
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can be requested for each regional
festival.
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The Department of Premier and Cabinet
will assess all requests based on the
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00:16:33,713 --> 00:16:38,771
attendance thresholds and proposed budget
expenditure to ensure the requests
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00:16:38,771 --> 00:16:40,479
represent value for money.
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Matched funding is also not a requirement
for eligible organisations for the RMF EF
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00:16:48,766 --> 00:16:49,520
programme.
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To check if your organisation or event is
located outside the metropolitan
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Melbourne area,
refer to the list defined by Regional
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Development Victoria,
which is available on the link on the
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screen and also in our guidelines on page
8.
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New and emerging priority communities are
groups of people from humanitarian
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backgrounds or communities who are more
likely to have higher needs.
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They often arrive in Australia through
refugee or humanitarian programmes and
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may face challenges as they establish
their new lives,
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such as having few or no family or
support networks,
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difficulty getting funding for programmes
and community spaces,
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a lack of established family networks,
support systems,
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community structures and resources,
unfamiliarity with mainstream services
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and challenges in excessive these
services.
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To be eligible as a new and emerging
priority community.
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Only communities and ethnicities on the
priority list found on the MFE programme
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website are eligible.
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Also, as mentioned,
the programme prioritises funding to
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applications that include and engage with
women,
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young people and people from LGBTQIA plus
communities.
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To be eligible,
your organisation or event must mainly
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evolve at least one of these three
priority groups.
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We'll discuss in more detail later on in
the presentation how you can demonstrate
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00:18:34,649 --> 00:18:37,360
engagement with these priority groups.
239
00:18:40,320 --> 00:18:45,111
We support face to face events as well as
events with a hybrid element as we
240
00:18:45,111 --> 00:18:48,160
recognise that this can increase audience
reach.
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00:18:48,800 --> 00:18:54,930
Eligible festivals can be stand alone,
occurring within one day or a series of
242
00:18:54,930 --> 00:18:56,560
events up to 30 days.
243
00:18:57,160 --> 00:19:02,160
If you're delivering a series of events,
you must clearly explain the cultural
244
00:19:02,160 --> 00:19:04,944
significance and how the events are
linked,
245
00:19:04,944 --> 00:19:07,160
otherwise you will not be eligible.
246
00:19:08,040 --> 00:19:12,811
A few examples of the types of activities
and events that can be funded by this
247
00:19:12,811 --> 00:19:14,720
grant programme are listed here.
248
00:19:15,800 --> 00:19:18,360
See our guidelines for a comprehensive
list.
249
00:19:20,280 --> 00:19:24,799
We also have previous successful
recipients listed on our website to help
250
00:19:24,799 --> 00:19:28,280
provide an understanding of the types of
events awarded.
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00:19:31,440 --> 00:19:36,018
There are certain activities that won't
be funded under the grant programme as
252
00:19:36,018 --> 00:19:38,800
they don't align with the programme
objectives.
253
00:19:39,320 --> 00:19:43,600
We have some listed here with the full
list on the guidelines.
254
00:19:44,400 --> 00:19:49,141
Events need to be a celebration of
different cultures that are open to the
255
00:19:49,141 --> 00:19:54,198
broader community which have activities
that engage and encourage participation
256
00:19:54,198 --> 00:19:55,400
from all attendees.
257
00:19:56,360 --> 00:20:00,880
Exhibition only and performance or talent
show only events.
258
00:20:01,280 --> 00:20:06,240
Are no longer supported events as these
don't meet programme requirements.
259
00:20:07,280 --> 00:20:12,862
Events that have already begun or are
running for more than 30 days will not be
260
00:20:12,862 --> 00:20:13,560
supported.
261
00:20:14,760 --> 00:20:18,337
Additionally,
applications for a series of events
262
00:20:18,337 --> 00:20:24,204
within 30 days that don't clearly explain
the cultural theme of connection is not
263
00:20:24,204 --> 00:20:24,920
supported.
264
00:20:25,880 --> 00:20:30,440
All events funded through our programmes
must be free and open to the public.
265
00:20:31,160 --> 00:20:34,751
Events which are invite only or members
only,
266
00:20:34,751 --> 00:20:39,280
or where an entry cost is expected will
not be supported.
267
00:20:40,880 --> 00:20:44,230
Additionally,
events which are only advertised and
268
00:20:44,230 --> 00:20:48,960
promoted in a language other than English
will not be supported either.
269
00:20:50,000 --> 00:20:54,768
Contemporary sporting tournaments
continue to be unsupported under our
270
00:20:54,768 --> 00:20:55,440
programme.
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00:20:56,040 --> 00:20:58,864
However,
sporting events which celebrate
272
00:20:58,864 --> 00:21:01,000
multiculturalism are supported.
273
00:21:01,280 --> 00:21:04,903
For example,
a supported sporting event with
274
00:21:04,903 --> 00:21:10,942
multicultural elements which aims to
showcase different culture activities
275
00:21:10,942 --> 00:21:17,304
with performances and food alongside an
exhibition match or an event that will
276
00:21:17,304 --> 00:21:23,906
not be supported is primarily a sporting
tournament where multiculturalism is not
277
00:21:23,906 --> 00:21:25,920
a key focus of the event.
278
00:21:29,240 --> 00:21:34,280
Our programme supports several event
related costs such as catering,
279
00:21:34,280 --> 00:21:38,080
artist and performer fees and event day
venue hire.
280
00:21:38,560 --> 00:21:43,950
Some of the unsupported costs are shown
here such as ongoing staffing costs,
281
00:21:43,950 --> 00:21:48,780
public liability insurance,
gifts and prizes and pre event rehearsal
282
00:21:48,780 --> 00:21:49,200
costs.
283
00:21:50,240 --> 00:21:53,120
A more comprehensive list is in the
guidelines.
284
00:21:54,120 --> 00:21:58,920
Supported costs will be assessed to
ensure they represent value for money.
285
00:21:59,600 --> 00:22:03,206
If you are unsure on whether an item is
supported,
286
00:22:03,206 --> 00:22:07,520
please speak to our team before
submitting your application.
287
00:22:10,720 --> 00:22:16,500
There are minor updates to our 202627
guidelines on certain elements of the
288
00:22:16,500 --> 00:22:20,000
programme,
which is available on our website.
289
00:22:20,600 --> 00:22:24,416
The latest version of the guidelines
overrides the previous one,
290
00:22:24,416 --> 00:22:29,289
so please make sure when you're applying
that you're accessing and reading through
291
00:22:29,289 --> 00:22:31,519
the current version of the guidelines.
292
00:22:32,280 --> 00:22:36,990
As mentioned earlier in the presentation,
the programme objectives have been
293
00:22:36,990 --> 00:22:37,480
updated.
294
00:22:38,160 --> 00:22:43,320
This slide shows the previous wording and
the updated wording.
295
00:22:49,160 --> 00:22:52,440
Due to the updated wording for Objective
2,
296
00:22:52,440 --> 00:22:58,627
the questions relating to Objective 2 on
the application form have been updated as
297
00:22:58,627 --> 00:22:59,000
well.
298
00:22:59,720 --> 00:23:04,786
We will talk about this further later in
the presentation when we go through the
299
00:23:04,786 --> 00:23:06,600
assessment of the objectives.
300
00:23:12,240 --> 00:23:17,497
The list of the new and emerging priority
communities has been updated to include
301
00:23:17,497 --> 00:23:21,152
Djibouti events focused mainly on
commercial activities,
302
00:23:21,152 --> 00:23:25,192
for example trade events,
business activation or markets where
303
00:23:25,192 --> 00:23:29,360
selling goods is the main purpose and not
supported event types.
304
00:23:30,080 --> 00:23:35,375
As mentioned earlier,
unsupported costs now include pre event
305
00:23:35,375 --> 00:23:41,866
rehearsal costs and costs listed as
contingency or unforeseen costs because
306
00:23:41,866 --> 00:23:44,600
all costs must be clearly named.
307
00:23:48,160 --> 00:23:52,881
A partnership requirement is an
eligibility expectation of the large
308
00:23:52,881 --> 00:23:53,360
stream.
309
00:23:54,080 --> 00:23:58,650
On the screen is a mock up of a
partnership letter with the level of
310
00:23:58,650 --> 00:24:02,360
detail we expect to see submitted with
the application.
311
00:24:03,160 --> 00:24:08,987
The letter should have the names of both
the community organisation partnering to
312
00:24:08,987 --> 00:24:12,114
deliver the event,
the event name and date,
313
00:24:12,114 --> 00:24:17,160
as well as the ABN and contact details of
the partnering organisation.
314
00:24:18,280 --> 00:24:25,249
Be sure to provide a clear explanation of
the roles and responsibilities of each
315
00:24:25,249 --> 00:24:30,240
organisation and include the benefits of
the partnership.
316
00:24:35,040 --> 00:24:41,640
Here is an example of an event funded
that received $47,
317
00:24:41,640 --> 00:24:46,040
500 under the 202425 RMF EF Programme.
318
00:24:46,840 --> 00:24:52,840
This was the Converge on Goulburn
Festival held in Shepperton in April 2025
319
00:24:52,840 --> 00:24:55,840
to celebrate multicultural Shepperton.
320
00:24:56,520 --> 00:25:01,855
5000 attendees joined in the event,
which included Colombian performers,
321
00:25:01,855 --> 00:25:06,240
a young local Congolese singer and a
Nepalese flute player.
322
00:25:06,840 --> 00:25:12,892
Local language speakers introduced
artists in Arabic, Spanish and Samoan,
323
00:25:12,892 --> 00:25:19,435
with the MC engaging audiences through
language based games and a vibrant array
324
00:25:19,435 --> 00:25:23,280
of food and entertainment catered to all
ages.
325
00:25:24,440 --> 00:25:30,077
By platforming voices from Greater
Shepperton's multicultural and First
326
00:25:30,077 --> 00:25:34,461
Nations communities,
the event fostered cultural pride,
327
00:25:34,461 --> 00:25:40,098
connection and understanding while
attracting visitors and artists from
328
00:25:40,098 --> 00:25:40,960
across Vic.
329
00:25:43,280 --> 00:25:45,998
To summarise,
what we have discussed here is our
330
00:25:45,998 --> 00:25:48,440
programme overarching eligibility
criteria.
331
00:25:48,440 --> 00:25:54,376
Your organisation must meet all
eligibility criteria to be eligible for
332
00:25:54,376 --> 00:25:57,840
funding under the under the MFE programme.
333
00:25:57,840 --> 00:26:04,492
Applications that do not meet the
eligible criteria will not then be deemed
334
00:26:04,492 --> 00:26:05,280
eligible.
335
00:26:06,280 --> 00:26:11,720
Please read the eligibility criteria for
your stream in the guidelines to ensure
336
00:26:11,720 --> 00:26:13,400
all requirements are met.
337
00:26:16,200 --> 00:26:21,092
The medium and large stream streams are
highly competitive and only those
338
00:26:21,092 --> 00:26:26,316
applications who meet all the eligibility
criteria will then move to the merit
339
00:26:26,316 --> 00:26:27,440
assessment stage.
340
00:26:28,040 --> 00:26:33,106
If your application does not include the
mandatory documents on the correct
341
00:26:33,106 --> 00:26:36,640
department template,
your application is ineligible.
342
00:26:37,280 --> 00:26:42,708
Given the number of applications we have,
our assessment timelines don't often
343
00:26:42,708 --> 00:26:46,350
allow us to do outreach for ineligible
applications,
344
00:26:46,350 --> 00:26:51,160
another reason why meeting the
eligibility requirements is important.
345
00:26:53,680 --> 00:26:58,280
Let's move on to agenda item 3,
the assessment process.
346
00:26:59,880 --> 00:27:04,619
Now we will be discussing how medium and
large stream applications are assessed
347
00:27:04,619 --> 00:27:06,160
based on our key criteria.
348
00:27:06,840 --> 00:27:12,864
There are 4 assessment criteria we assess
by that includes how your event supports
349
00:27:12,864 --> 00:27:18,163
the programme, objectives, budget,
your experience and skills to run the
350
00:27:18,163 --> 00:27:21,720
event,
and your engagement with priority groups.
351
00:27:22,720 --> 00:27:25,986
On the screen,
you'll be able to see the questions we
352
00:27:25,986 --> 00:27:27,680
ask in the application form.
353
00:27:29,560 --> 00:27:33,080
Each criteria has their respective
weighting as well.
354
00:27:33,680 --> 00:27:38,438
We suggest you use the weighting as a
guide when answering each question,
355
00:27:38,438 --> 00:27:42,360
particularly those which relate to the
programme objectives,
356
00:27:42,360 --> 00:27:45,640
which will be worth 40% of your
application score.
357
00:27:47,440 --> 00:27:50,200
Remember to keep the responses simple and
clear.
358
00:27:50,880 --> 00:27:53,760
The application isn't an English exam.
359
00:27:54,600 --> 00:28:00,906
The English does not need to be perfect,
you only need to make sure you include
360
00:28:00,906 --> 00:28:02,720
the details we ask for.
361
00:28:03,480 --> 00:28:08,963
Assessors may not know about your
organisation or your event and we can
362
00:28:08,963 --> 00:28:15,360
only assess your application based on the
information provided in your application.
363
00:28:17,520 --> 00:28:22,030
Resource documents are available on our
website to help with preparing
364
00:28:22,030 --> 00:28:26,160
application responses and explains the
level of detail expected.
365
00:28:27,120 --> 00:28:31,579
I will share tips on the next two slides
of what to include for the best chance at
366
00:28:31,579 --> 00:28:32,600
a high merit score.
367
00:28:34,000 --> 00:28:38,280
Budget is the next largest criteria worth
25%.
368
00:28:39,040 --> 00:28:44,231
Ensure you explain your expenses,
which need to be clear and show value for
369
00:28:44,231 --> 00:28:45,120
public money.
370
00:28:46,800 --> 00:28:53,139
Demonstrated capacity that is your
experience and skills to run the event is
371
00:28:53,139 --> 00:28:59,726
worth 20% and is where your application
needs to show your organisation has the
372
00:28:59,726 --> 00:29:03,348
ability to successfully deliver your
event,
373
00:29:03,348 --> 00:29:09,359
provide a well detailed project plan,
evidence of previous events you've
374
00:29:09,359 --> 00:29:15,039
delivered and access to existing
resources, expertise and equipment.
375
00:29:16,920 --> 00:29:22,400
The last criteria is our engagement with
priority groups worth 15%.
376
00:29:23,200 --> 00:29:27,650
To score for this criteria,
your event will need to engage with and
377
00:29:27,650 --> 00:29:31,120
target one of the priority groups
mentioned earlier.
378
00:29:32,360 --> 00:29:37,499
Include a clear explanation of how the
event will support and benefit the
379
00:29:37,499 --> 00:29:38,680
identified group.
380
00:29:39,720 --> 00:29:45,001
If you don't engage with a priority group,
your application will not receive a score
381
00:29:45,001 --> 00:29:46,120
for this criteria.
382
00:29:49,280 --> 00:29:53,327
Once your application has been assessed
against the criteria,
383
00:29:53,327 --> 00:29:54,960
it will be given a score.
384
00:29:55,520 --> 00:30:00,434
The available budget is then allocated to
eligible applications based on the
385
00:30:00,434 --> 00:30:01,520
assessment score.
386
00:30:02,120 --> 00:30:05,840
Low scoring applications will not be
recommended for funding.
387
00:30:07,760 --> 00:30:13,600
This is a competitive grant process and
applying is not a guarantee of funding.
388
00:30:13,960 --> 00:30:18,625
If your application is successful,
there is also no guarantee that the
389
00:30:18,625 --> 00:30:21,320
requested amount will be awarded in full.
390
00:30:22,360 --> 00:30:27,503
Previously funded organisations are also
not guaranteed to receive funding and if
391
00:30:27,503 --> 00:30:31,517
you are again successful,
you are not guaranteed to receive the
392
00:30:31,517 --> 00:30:32,960
same amount of funding.
393
00:30:33,880 --> 00:30:39,172
All grant funding from Multicultural
Affairs should be considered as a
394
00:30:39,172 --> 00:30:44,763
contribution to total event costs and
applicants should have other funding
395
00:30:44,763 --> 00:30:45,360
sources.
396
00:30:50,160 --> 00:30:55,015
Meeting the programme objectives is
mandatory for all for all applications to
397
00:30:55,015 --> 00:30:57,816
be eligible for the Medium and large
stream,
398
00:30:57,816 --> 00:31:02,920
your responses will be assessed against
the criteria shown on the previous slide.
399
00:31:03,680 --> 00:31:07,924
Recommended applications will have
responses which are clear and strongly
400
00:31:07,924 --> 00:31:09,760
meet the programme requirements.
401
00:31:10,520 --> 00:31:13,963
To meet Objective one,
your responses need to be about
402
00:31:13,963 --> 00:31:16,280
celebrating multicultural traditions.
403
00:31:17,280 --> 00:31:22,622
So clearly explain what the event is,
why the event is important to your
404
00:31:22,622 --> 00:31:26,502
community,
and how your event will positively impact
405
00:31:26,502 --> 00:31:27,599
your community.
406
00:31:29,080 --> 00:31:32,366
Describe what activities will be at the
event,
407
00:31:32,366 --> 00:31:37,680
how the activities showcase diversity and
why the activities are culturally
408
00:31:37,680 --> 00:31:38,520
significant.
409
00:31:40,880 --> 00:31:45,282
Objective 2 is about encouraging
Victorians to attend the event and
410
00:31:45,282 --> 00:31:47,160
promoting cultural awareness.
411
00:31:47,760 --> 00:31:53,120
We've updated the application questions
to make them clearer in your responses.
412
00:31:53,320 --> 00:31:59,657
Let us know how can attendees take part
in the activities at your event,
413
00:31:59,657 --> 00:32:00,960
not just watch?
414
00:32:01,720 --> 00:32:02,760
What will they do?
415
00:32:02,880 --> 00:32:06,440
What will they learn about your culture
through those activities?
416
00:32:07,200 --> 00:32:10,120
Also, how will they know about your event?
417
00:32:10,800 --> 00:32:13,800
How will the event be advertised to all
Victorians?
418
00:32:14,520 --> 00:32:19,724
List the ways you plan to promote the
event and reach people outside of your
419
00:32:19,724 --> 00:32:20,400
community.
420
00:32:21,000 --> 00:32:28,287
For example, Flyers at a local library,
a poster at a local supermarket,
421
00:32:28,287 --> 00:32:32,280
social media like Facebook or Instagram.
422
00:32:34,320 --> 00:32:38,110
Don't forget,
it is important to submit a copy of
423
00:32:38,110 --> 00:32:43,871
planned or previous promotional material
in the attachments section of your
424
00:32:43,871 --> 00:32:45,160
application form.
425
00:32:48,080 --> 00:32:52,880
The assessors will look at your budget to
determine whether your proposed event
426
00:32:52,880 --> 00:32:55,520
demonstrates strong value for public
money.
427
00:32:56,040 --> 00:33:01,114
You should provide accurate and
reasonable costs for the grant amount you
428
00:33:01,114 --> 00:33:05,160
are requesting and give clear description
for the expense.
429
00:33:05,960 --> 00:33:09,956
The budget table will ask you for item
descriptions,
430
00:33:09,956 --> 00:33:14,480
amounts and supporting documentation or
quotes if required.
431
00:33:15,280 --> 00:33:20,983
The example on the screen shows a
breakdown and explanation of expense
432
00:33:20,983 --> 00:33:24,840
items and show where quotes have been
provided.
433
00:33:27,400 --> 00:33:32,163
While quotes are mandatory for all items
$10,000 and above,
434
00:33:32,163 --> 00:33:38,435
we encourage quotes for all costs on
large stream applications to substantiate
435
00:33:38,435 --> 00:33:43,040
budget items which can lead to a higher
assessment score.
436
00:33:43,840 --> 00:33:47,645
Additionally,
all large stream applications must use
437
00:33:47,645 --> 00:33:52,240
the Total Event Budget template that we
provide on our website.
438
00:33:52,800 --> 00:33:57,992
You will be able to include the matched
funding component and outline all
439
00:33:57,992 --> 00:34:00,800
expenditure items and sources of income.
440
00:34:02,920 --> 00:34:06,891
To help you with answering the
application form questions,
441
00:34:06,891 --> 00:34:11,064
please have a look at the resources
available on the website,
442
00:34:11,064 --> 00:34:15,642
including our Total Event Budget template,
the assessment criteria,
443
00:34:15,642 --> 00:34:20,354
common issues and example responses
document and application guidance
444
00:34:20,354 --> 00:34:20,959
document.
445
00:34:24,840 --> 00:34:29,633
We also wanted to touch on the topic of
using AI when preparing your grant
446
00:34:29,633 --> 00:34:30,400
application.
447
00:34:31,280 --> 00:34:36,800
We recognise that some applicants may use
AI when preparing their applications.
448
00:34:37,280 --> 00:34:41,856
If you wish to use AI,
it's important to make sure that you
449
00:34:41,856 --> 00:34:47,728
carefully and thoroughly review any
information generated or supported by AI
450
00:34:47,728 --> 00:34:53,524
to ensure it accurately reflects your
planned event and is relevant to your
451
00:34:53,524 --> 00:34:54,440
application.
452
00:34:55,480 --> 00:35:02,175
Applicants are responsible for making
sure that all responses provided in the
453
00:35:02,175 --> 00:35:07,240
application are accurate and genuinely
reflect your event.
454
00:35:08,960 --> 00:35:14,109
If you wish to use AI,
we recommend using it as a tool to help
455
00:35:14,109 --> 00:35:20,240
you with refining or rephrasing your
answers rather than for all examples.
456
00:35:20,240 --> 00:35:25,515
Simply inputting the application
questions into an AI tool and copying and
457
00:35:25,515 --> 00:35:30,931
pasting those AI generated responses into
the application form without first
458
00:35:30,931 --> 00:35:34,799
reviewing those responses and changing
them as needed.
459
00:35:35,040 --> 00:35:41,120
To reflect your event and to address the
questions being asked in the application.
460
00:35:42,040 --> 00:35:47,305
It is important that the answers provided
in your application address the questions,
461
00:35:47,305 --> 00:35:52,075
align with the assessment criteria,
and accurately explain how your event is
462
00:35:52,075 --> 00:35:54,120
meeting the programme objectives.
463
00:35:54,920 --> 00:35:59,360
Applications that don't do this will not
score well.
464
00:36:03,200 --> 00:36:04,960
So how can you apply?
465
00:36:05,440 --> 00:36:07,040
Here are some key tips for you.
466
00:36:07,880 --> 00:36:10,480
You'll need to apply online through the
Grants Gateway.
467
00:36:10,680 --> 00:36:14,216
The link is available on the
Multicultural Festival and Events web
468
00:36:14,216 --> 00:36:14,480
page.
469
00:36:15,200 --> 00:36:17,480
No paper applications are accepted.
470
00:36:18,920 --> 00:36:22,869
You use two different email addresses for
your organisation authorised
471
00:36:22,869 --> 00:36:23,760
representatives.
472
00:36:23,760 --> 00:36:28,808
These emails will be used to send the
funding contract if your application is
473
00:36:28,808 --> 00:36:29,520
successful.
474
00:36:29,520 --> 00:36:32,480
Save your work as you go.
475
00:36:32,480 --> 00:36:38,481
The form can time out after 60 minutes,
so it's a good idea to copy your answers
476
00:36:38,481 --> 00:36:41,000
into a Word document just in case.
477
00:36:42,000 --> 00:36:43,720
Submit before the deadline.
478
00:36:44,320 --> 00:36:45,280
Get in early.
479
00:36:45,320 --> 00:36:49,179
The form will close at 3:00 PM on Monday
the 31st of August,
480
00:36:49,179 --> 00:36:51,520
so don't leave it to the last minute.
481
00:36:53,160 --> 00:36:54,560
Also, start early.
482
00:36:54,800 --> 00:36:59,336
Review all the questions 1st and fill in
your organisation details and start
483
00:36:59,336 --> 00:37:02,400
gathering any extra documentation that
you'll need.
484
00:37:04,960 --> 00:37:10,720
Use the Total Event Budget template from
our website to list your costs and income.
485
00:37:12,160 --> 00:37:15,579
Remember,
only what's in your application will be
486
00:37:15,579 --> 00:37:18,998
assessed,
so make sure your answers are clear and
487
00:37:18,998 --> 00:37:22,759
complete and if you need help,
contact our team early.
488
00:37:22,760 --> 00:37:25,896
If you have questions for technical
issues,
489
00:37:25,896 --> 00:37:31,742
you can reach out to us or to the Grant's
policy team and include a screenshot if
490
00:37:31,742 --> 00:37:33,240
something goes wrong.
491
00:37:34,920 --> 00:37:38,320
Once you've submitted,
save your confirmation email.
492
00:37:41,240 --> 00:37:43,840
Some key do's and don'ts for your
application.
493
00:37:44,560 --> 00:37:50,474
It won't read every dot point on the
screen as these slides can be set will be
494
00:37:50,474 --> 00:37:52,720
circulated after this session.
495
00:37:52,720 --> 00:37:56,644
You can request them,
but refer to the DO list when preparing
496
00:37:56,644 --> 00:37:57,720
your application.
497
00:38:00,680 --> 00:38:04,929
Most importantly,
do make sure your event meets both MFE
498
00:38:04,929 --> 00:38:08,880
objectives and it must be free and open
to everyone.
499
00:38:19,240 --> 00:38:23,206
And remember,
only one funded event per financial year
500
00:38:23,206 --> 00:38:24,000
is allowed.
501
00:38:24,560 --> 00:38:31,006
This means that if you are successful and
receive funding in round one of 202627,
502
00:38:31,006 --> 00:38:33,680
you cannot apply again in Round 2.
503
00:38:34,760 --> 00:38:38,072
However,
if you applied under round one and didn't
504
00:38:38,072 --> 00:38:41,320
get funding,
then you can apply in Round 2 again.
505
00:38:45,240 --> 00:38:49,922
To help completing your application,
there are a few helpful links and
506
00:38:49,922 --> 00:38:53,880
resources for you to access from our MFE
programme website.
507
00:38:54,960 --> 00:38:59,472
We expect you all to read the programme
guidelines as these have all the key
508
00:38:59,472 --> 00:39:02,520
requirements and all the information that
you need.
509
00:39:04,280 --> 00:39:09,209
The application form guidance document is
also available to assist with completing
510
00:39:09,209 --> 00:39:10,160
the application.
511
00:39:10,800 --> 00:39:16,244
This includes tips on how you can respond
to each question in our application form
512
00:39:16,244 --> 00:39:19,000
and what is expected to meet the criteria.
513
00:39:20,640 --> 00:39:25,309
This guidance information is not on our
online application form and therefore it
514
00:39:25,309 --> 00:39:29,748
is something that you should read before
start before you start writing your
515
00:39:29,748 --> 00:39:30,440
application.
516
00:39:31,560 --> 00:39:36,496
This is particularly important for Medium
and large stream where your responses and
517
00:39:36,496 --> 00:39:40,785
supporting documentation will be reviewed
by assessors who will give the
518
00:39:40,785 --> 00:39:42,960
application a merit assessment score.
519
00:39:44,120 --> 00:39:48,090
We also have a document called Assessment
Criteria,
520
00:39:48,090 --> 00:39:50,840
Common Issues and example responses.
521
00:39:51,600 --> 00:39:53,640
This document is very useful.
522
00:39:53,640 --> 00:39:58,737
It goes through assessor feedback on
common issues seen with previously
523
00:39:58,737 --> 00:40:00,720
submitted application forms.
524
00:40:01,640 --> 00:40:07,643
The document includes examples of clear
and weak responses to help you understand
525
00:40:07,643 --> 00:40:09,400
how to answer questions.
526
00:40:09,680 --> 00:40:11,040
Please have a look at this.
527
00:40:11,720 --> 00:40:14,840
It can be found on the MFE website.
528
00:40:16,600 --> 00:40:20,969
Department templates are for the project
plan and total event budget,
529
00:40:20,969 --> 00:40:24,840
which are mandatory documents in the
medium and large stream.
530
00:40:25,960 --> 00:40:30,136
Please have a look at these resources in
the first instance and then you can
531
00:40:30,136 --> 00:40:32,360
contact us if you have further questions.
532
00:40:35,600 --> 00:40:40,267
To those who have not applied before,
the online application process will be
533
00:40:40,267 --> 00:40:44,873
submitted using the Grants Gateway,
which the department introduced to help
534
00:40:44,873 --> 00:40:49,480
make applying for and managing successful
grants a lot easier for everyone.
535
00:40:50,400 --> 00:40:55,315
To start a new application,
click on Available Grants and then locate
536
00:40:55,315 --> 00:41:00,862
the MFE application form you wish to
apply under and click Apply where you can
537
00:41:00,862 --> 00:41:03,320
find the MFE Programme application.
538
00:41:03,600 --> 00:41:04,840
Click Apply to start.
539
00:41:05,680 --> 00:41:09,055
To access a draught application that you
have started,
540
00:41:09,055 --> 00:41:11,080
click on My Draught Applications.
541
00:41:11,520 --> 00:41:16,258
Locate the application and click on the
response ID code to proceed with
542
00:41:16,258 --> 00:41:18,400
completing your application form.
543
00:41:19,400 --> 00:41:23,788
Once you have applied,
a PDF version of your application will be
544
00:41:23,788 --> 00:41:26,760
accessible under My Submitted
Applications.
545
00:41:27,280 --> 00:41:30,000
You cannot edit your submission at this
point.
546
00:41:32,640 --> 00:41:37,342
Once you have found your application page
and opened the form,
547
00:41:37,342 --> 00:41:43,015
this is where you select that you apply
for Rural and Regional to start the
548
00:41:43,015 --> 00:41:48,838
application for the Rural and Regional
Multicultural Festival Events Fund for
549
00:41:48,838 --> 00:41:51,600
any metropolitan based organisations.
550
00:41:51,600 --> 00:41:57,122
You are still eligible for the RMF EF
programme so long as you are partnering
551
00:41:57,122 --> 00:42:02,221
with a regional multicultural
organisation and your event is being held
552
00:42:02,221 --> 00:42:03,000
regionally.
553
00:42:03,760 --> 00:42:07,800
You can then click on the blue text to
start the application form.
554
00:42:08,400 --> 00:42:10,960
See the highlighted section on this
screen.
555
00:42:14,400 --> 00:42:19,590
Our team can be contacted via email or by
phone and are happy to discuss your
556
00:42:19,590 --> 00:42:21,920
application or any issues you have.
557
00:42:22,360 --> 00:42:26,760
Please contact us early before we close
on the 31st of August at 3:00 PM.
558
00:42:26,760 --> 00:42:31,555
All organisations have the option of
scheduling a short meeting with one of
559
00:42:31,555 --> 00:42:35,720
our team members to have a thorough
discussion about their plans.
560
00:42:36,160 --> 00:42:40,662
Please note we cannot assist you with
writing your application form but are
561
00:42:40,662 --> 00:42:42,440
available to answer questions.
562
00:42:43,160 --> 00:42:47,642
We encourage organisations to provide
their availability via email and to
563
00:42:47,642 --> 00:42:49,520
contact us as soon as possible.
564
00:42:50,360 --> 00:42:54,209
Our website, as mentioned,
has several detailed resources available
565
00:42:54,209 --> 00:42:57,040
for you to understand the programme
requirements.
566
00:42:59,200 --> 00:43:03,120
So thank you again for attending this
event.
567
00:43:03,840 --> 00:43:07,431
Just a quick note,
your contact details may be added to a
568
00:43:07,431 --> 00:43:12,200
mailing list that we use to share updates
like future funding opportunities.
569
00:43:12,640 --> 00:43:18,562
If you'd prefer not to receive these,
feel free to let us know by replying to
570
00:43:18,562 --> 00:43:21,600
the email when we send you these slides.
571
00:43:21,800 --> 00:43:24,520
This is for the live information session.
572
00:43:25,280 --> 00:43:28,712
Otherwise,
you can email us anytime if you wish to
573
00:43:28,712 --> 00:43:29,520
let us know.
574
00:43:33,680 --> 00:43:35,120
Thank you very much.
Updated