Mandatory documents

You must use the 2024-25 Chinese Community Infrastructure Fund’s project plan template for this.

The detailed project plan must include all the items to be purchased and all activities to be completed with the grant funds.

All selected contractors must be confirmed and listed when you apply with their quotes attached.

If you intend to contract a professional project manager, this should be included in the project plan and the quote attached.

For pre-construction activities, your selected contractor will be your service provider – for example, your architect or feasibility study consultant.

Applicants must clearly identify how the grant funding and your matched or additional funding contribution (if applicable) will be applied against each contractor.

Quote(s) from your Selected Contractor(s) must be supplied for all project activities – matching the Project plan.

Quotes must be no older than 60 days before the date of application and should be current at the date of application.

All project costs and quotes must exclude GST.

If quotes or costs do not clearly exclude GST, the department will assume these are GST inclusive, and will reduce your request by 10 per cent.

You must use the 2024-25 Chinese Community Infrastructure Fund’s timetable of use template for this.

Include a timetable of community activities, meetings and events held at the project location for the two weeks before the date the CCIF program applications close.

Land title

or

Lease agreement (and permission)

Include a copy of the current land title or signed lease agreement.

If the property is leased, include written permission from the property owner or landlord consenting to the work.

Acceptable evidence of your additional funding available to meet the balance of any matched funding requirement or the additional funding difference between the requested grant amount and the total project cost includes:

• your organisation’s current bank statement at date of application showing a balance that at least meets the funding gap (account must be in the name of the applicant organisation)
• an approved bank loan for an amount that at least meets the funding gap (must be in the name of the applicant organisation and for the purpose of the proposed project)
• evidence of other confirmed funding sources that will be used to make up any project funding shortfall (for example, other grants or loans that would meet at least the minimum cash contribution requirement).

Note: Statutory declarations and personal bank account balances of members of the organisation are not an acceptable form of matched funding evidence.

Include evidence of your public liability insurance.

A certificate of currency for public liability insurance with a minimum cover of $10 million for any one incident is required.

Note: Insurance from the Multicultural Seniors Grants Program cannot be accepted.

All organisations must provide:

Appropriate “waiver” evidence from your local council, surveyor or lead contractor (such as an email or letter from the planning department, your surveyor or your lead contractor) that no Planning Approval is required for your project

OR

A copy of the Planning Permit and Endorsed Plans if they are required for your project.

Note that any projects requiring Planning Approval which have not yet received the Planning Approval are not eligible to apply.

Note that any Projects which provide their Planning Approvals may be asked to provide a Building Permit before receiving funds.

All applications which include a component of construction or building activity costing over $75,000 must provide:

Appropriate “waiver” evidence from your building surveyor or lead contractor (such as an email or letter from your surveyor or lead contractor that no Building Permit is required for your project

OR

A copy of the actual Building Permit or your application for a Building Permit if your project does require one.

If a project has multiple components, each less than $75,000, which are clearly unrelated to building or construction work (such as kitchen or bathroom upgrades) then no Building Permit waiver is required.

For construction or building project components costing more than $200,000, the evidence that no building permit is required must be provided by a surveyor.

You must use the 2024-25 Chinese Community Infrastructure Fund’s project plan template for this.

The detailed project plan must include all the items to be purchased and all activities to be completed with the grant funds.

All selected contractors must be confirmed and listed when you apply with their quotes attached.

If you intend to contract a professional project manager, this should be included in the project plan and the quote attached.

For pre-construction activities, your selected contractor will be your service provider – for example, your architect or feasibility study consultant.

Applicants must clearly identify how the grant funding and your matched or additional funding contribution (if applicable) will be applied against each contractor.

Quote(s) from your Selected Contractor(s) must be supplied for all project activities – matching the Project plan.

Note: For any individual project components over $100,000 you need to provide / attach at least two separate contractor quotes.

Quotes must be no older than 60 days before the date of application and should be current at the date of application.

All project costs and quotes must exclude GST.

If quotes or costs do not clearly exclude GST, the department will assume these are GST inclusive, and will reduce your request by 10 per cent.

You must use the 2024-25 Chinese Community Infrastructure Fund’s timetable of use template for this.

Include a timetable of community activities, meetings and events held at the project location for the two weeks before the date the CCIF program applications close.

You must use the 2024-25 Chinese Community Infrastructure Fund’s risk plan template for this.

The detailed risk plan must outline project risks and strategies for managing these risks.

Land title

or

Lease agreement (and permission)

Include a copy of the current land title or signed lease agreement.

If the property is leased, include written permission from the property owner or landlord consenting to the work.

Acceptable evidence of your additional funding available to meet the balance of any matched funding requirement or the additional funding difference between the requested grant amount and the total project cost includes:

• your organisation’s current bank statement at date of application showing a balance that at least meets the funding gap (account must be in the name of the applicant organisation)
• an approved bank loan for an amount that at least meets the funding gap (must be in the name of the applicant organisation and for the purpose of the proposed project)
• evidence of other funding sources that will be used to make up any project funding shortfall (for example, other grants or loans that would meet at least the minimum cash contribution requirement).

Note: Statutory declarations are not an acceptable form of matched funding evidence.

Include evidence of your public liability insurance.

A certificate of currency for public liability insurance with a minimum cover of $10 million for any one incident is required.

To help assessors understand the project site and “need”, please include photographs of the existing site that your application relates to (for example the existing kitchen to be upgraded, rooms to be renovated or land to be built on).

Include no more than four photos, all pasted into one Word or pdf document, providing a description of each photo.