To be eligible to apply for funding through CCHH, your organisation’s application must meet the following eligibility criteria:
Organisation eligibility: meet the organisation eligibility criteria.
Grant activity eligibility: venue hire is the only eligible grant activity that aligns with the aim of CCHH.
Mandatory documents: submit all mandatory documents.
Only eligible applications will be considered for funding.
Note: Organisations are limited to one application. If more than one application is submitted, the department will only consider the first application. All other applications will not be accepted.
Organisation eligibility
To apply for CCHH funding, your organisation must meet all organisation eligibility criteria in the table below.
Organisation eligibility criteria
Requirements
Victorian Government Values Statement
Your organisation must agree that employees, contractors, and volunteers will uphold and promote the Victorian Government Value Statement (which includes the Commitment to Social Cohesion) while delivering your project.
Chinese community organisation
Your organisation must be a Chinese community organisation.
A Chinese community organisation is an organisation owned and managed by a Chinese ancestry, language, faith or cultural community which services Chinese community member needs, customs and traditions. The organisation will exist to support people from Chinese ancestry, cultural, language or faith groups.
Incorporated legal entity
Your organisation must be an incorporated legal entity under one of the following:
a social enterprise with a clearly stated purpose or mission related solely to supporting the Chinese community in Victoria. Social enterprises must attach their constitution, rules, or governance documents with their application.
Note: Incorporated associations are considered not-for-profit entities.
Not be the responsibility of another ministerial portfolio
Your organisation must not be the responsibility of another ministerial portfolio (such as health, education, and sport and recreation)
No overdue grant requirements with the department
Your organisation must be up-to-date with all requirements for grants your organisation currently has from Multicultural Affairs.
Organisations that are not eligible for CCHH program funding include:
any organisation which is not a Chinese community organisation
unincorporated legal entities
individuals and sole traders
organisations that are commercial or set up to make a profit (except social enterprises)
public companies limited by shares (unless a foundational document can prove not-for-profit status)
commercial enterprises
local government authorities (LGAs)
registered pre-, primary and secondary schools – excluding community language schools that are eligible
organisations that have not complied with the terms and conditions of previous grants
organisations applying under an auspice agreement.
Grant activity eligibility
What can CCHH grant funding be used for?
The grant will only support payment of venue hire fees at eligible venues.
No other costs associated with the activities to be held at the venue can be supported by grant funds.
All other costs such as public liability insurance, cleaning, food and beverages, third-party audio visual and equipment hire, additional staffing or security must be paid by the applicant organisation.
If venue hire costs are greater than the grant amount offered, the applicant organisation pays all costs above the grant amount.
Applicants must also agree to:
meet all the standard conditions of hire requirements by the venue
pay any and all additional charges by the venue agreed to at booking such as (but not limited to): deposit, bond and cancellation charges.
Preference is given to the hire of venues owned and operated by community and not-for-profit organisations.
Eligible venues with spaces for hire include:
community centres, halls, and hubs
facilities which belong to other multicultural community organisations
local council owned and operated facilities
neighbourhood houses
youth centres
camp facilities
museums and galleries
theatres
sports clubs and sporting facilities
government schools (public or state)
function centres and event venues
hotel meeting and function rooms (Large Stream - 50% matched funding)
Other non-government schools (Large Stream - 50% matched funding).
Ineligible venues for hire include:
venues located outside of Victoria
private residential homes
any accommodation rooms/facility.
Hire of venues will be supported for activities that the department considers align with the objective of the CCHH program. Examples include:
organisational and community meetings (e.g. Annual General Meeting, committee meetings)
community gatherings
seminars
educational activities (e.g. homework clubs, language classes)
concerts and performances (e.g. music, dance)
cultural exhibitions (e.g. arts, crafts)
cultural celebrations and events
health and wellbeing activities (e.g. yoga, Tai Chi classes)
sporting activities and tournaments
fundraising events – but only where all funds raised go to the applicant organisation
paid ticketed events – but only where any profit raised goes to the applicant organisation.
Participants in the activity can include non-members of the organisation.
Hire of venues will not be supported for the following activities:
activities that the department considers do not align with the objective of the CCHH program or Victorian values
family celebrations or events (e.g. weddings)
conferences
overnight / accommodation bookings
activities that promote or are undertaken for political purposes
activities that are already receiving or seeking funding through other Multicultural Affairs programs (e.g. Multicultural Festivals and Events)
organisations or activities that are the responsibility of another ministerial portfolio.
Possible venue hire and activity examples
Single, “once-only” hire in a community/not-for-profit venue
Total Hire Cost: $3,000 (single hire) Grant Amount Requested: $3,000
Hire and activity summary
A Chinese dance group hosts a one-off dance concert in a council owned theatre in Dandenong, which has 300 seats.
The total daily cost to hire the theatre for an afternoon and an evening performance is $3,000.
The concerts reinforce Chinese culture and traditions and appreciation of these traditions amongst the broader community.
Regular hire in a community / not-for-profit venue
Total Hire Cost: $1,200 (regular/recurring hire) Grant Amount Requested: $1,200
Hire and activity summary
A Chinese community organisation in Glen Waverley hires a meeting room in a Monash Council community hall for three hours every week for four months at $50 per hour.
The organisation runs a series of health and wellness seminars along with health and social activities.
The hiring of the venue provides an environment for women to access health education and social connection opportunities – sometimes using their Chinese language capabilities.
Single “Once-only” hire in a commercial/for-profit venue
Total Hire Cost: $5,000 (single hire) Grant Amount Requested: $5,000
Matched funding not required.
Dinner and Entertainment Cost: $8,000 – Ineligible for grant, the applicant must pay this cost in full.
Hire and activity summary
A Chinese community organisation in Bendigo hires a hotel function centre for $5,000 to hold a Chinese New Year Celebration and Dinner to seat up to 400 guests at $20 per head ($8,000). The dinner includes entertainment performers.
The total cost of the venue hire is $5,000 and this is eligible.
As this is a Small Stream application, the grant can be used to pay for the private hotel function centre hire.
The event is ticketed, which enables the organisation to recover all of its costs for catering and payment of performers and to raise some further funds for the organisation.
Mix of hires in for-profit and not-for-profit venues
Total Hire Cost: $25,000 (3 hires at 3 facilities) Grant Amount Requested: $22,000 Matched funding 50% of $6,000 = $3,000
Hire and activity summary
A large Chinese community organisation is holding three 50th anniversary events.
A major two-day community sports festival in August at the (not-for-profit) State Sports Centre in South Melbourne will cost $12,000 for two-days hire.
A cultural dance day in July at Dandenong Council’s (not-for-profit) theatre venue will cost $7,000.
These two venues are not-for-profit and sogrant funds can cover both these hire costs.
A dinner to fundraise for the organisation’s scholarships at a Mornington Peninsula Hotel in May where venue hire will cost $6,000 (hire cost only – the organisation will pay for the dinner costs.).
As the hotel is a for-profit venue and this is a Large Stream application (over $10,000 requested), the applicant organisation will pay matched funding of $3,000 towards the $6,000 hotel hire.
Document requirements:
At Application - The organisation must provide quotes for all three hires (as they are over $5,000).
At Final Reporting - When the final hire complete, the organisation must provide a report, photos, the stadium venue hire invoice and proof of payment of the stadium hire invoice (as that hire is over $10,000 in cost).