If your application is successful, project details (project name, description and successful grant amount) will be published on the Chinese Community Hall Hire Program webpage.
Funding agreements
If successful, you must enter into a Victorian Common Funding Agreement (VCFA) with the department within a specified timeframe. If a funding offer is not accepted during this period, it may be withdrawn. The VCFA outlines:
- the grant’s terms and conditions, including use of funds
- any key milestones, deliverables, and due dates
- applicable department policies, including the Victorian Government Values Statement
- that all funded activities must be completed by or earlier than the date specified in the VCFA
- reporting requirements – organisations will need to submit all required grant reports (progress and final reports). For Large Stream projects, a financial acquittal with final venue hire invoices and evidence that these invoices have been paid is required.
Funding conditions
All organisations supported through the program must have active public liability insurance with a minimum cover of $10 million for any one incident. Organisations will be required to submit evidence of their public liability insurance before signing a funding agreement.
Grant funds cannot be used to pay for public liability insurance.
Successful organisations will be paid as outlined in the VCFA.
A note about GST
If your organisation is registered for GST, you will be paid GST on top of the amount awarded.
If your organisation is not registered for GST, you will receive just the grant amount awarded. GST will not be added on top.
A note on return of funds
For the CCHH program, the only eligible use of grant funds is towards payment of venue hire costs. The department’s return of funds procedure requires significant additional time and documentation from successful recipients. It is highly recommended that applicants avoid the return of funds process by requesting only the minimum grant amount which exactly meets their venue hire costs.
- Applicants are expected to seek value for money when using public grant funds.
- Applicants must seek to avoid any waste of public grant funds and need to plan ahead when making an application so that they request only the minimum funding needed.
- Grant funds not spent on the eligible activity, and any unspent or leftover grant funds must be declared and returned in full to the department.
- Applicants should only request “up to” the maximum amount of grant funding they need.
Acknowledging the Victorian Government’s support
Successful organisations need to acknowledge the Victorian Government’s support of your project. Promotional guidelines form part of the VCFA. They include the requirement that all activities acknowledge Victorian Government support through logo presentation on any activity-related publications, media releases, social media or promotional material.
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