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Mandatory documents

Small Stream: up to $10,000

You must include these documents with your application.
Use the checklist table to make sure you have everything ready.

Important:

You do not need to provide proof of Public Liability Insurance when applying.
If your application is successful, you will need to show proof of Public Liability Insurance before we can finalise your funding agreement.

Small stream mandatory documents

Medium stream: $10,001 to $100,000

You must include these documents with your application.
Use the checklist table to make sure you have everything ready.

Important:

You do not need to provide proof of Public Liability Insurance when applying.
If your application is successful, you will need to show proof of Public Liability Insurance before we can finalise your funding agreement.

Medium stream mandatory documents

Large stream: $100,001 to $400,000

Applications must show:
- wide impact
- strong partnerships with at least one smaller community organisation
- clear strategic benefit.
You must include these documents with your application
Use the checklist table to make sure you have everything ready.

Important:

You do not need to provide proof of Public Liability Insurance when applying.
If your application is successful, you will need to show proof of Public Liability Insurance before we can finalise your funding agreement.

Large stream mandatory documents

Document	Description	Have you provided this document?
Project plan	The project plan must be completed using the MCBP templates, available from our grant information page.	Yes or No
Detailed budget	The budget template must be completed using the MCBP template, available from our grant information page Provide quotes for any budgeted items that cost $10,000 or more Ensure all costs are correct, reasonable, and represent good value for public money Any unsupported costs will be removed from the eligible grant funding offered Note: Any costs that are not supported or clearly explained may be removed from the final funding offer.	Yes or No
Evidence of your organisation's reach in community	Organisations applying for the large stream must have a reach of more than 500 people Any format will be accepted, for example, a letter signed by the organisation’s President or equivalent, confirming the total number of memberships or how many people are engaged by the organisation annually.	Yes or No
Most recent signed financial statements	Include your organisation’s financial statements for 2022-23 and 2023-24. (You may have already provided these to Consumer Affairs Victoria (through myCAV) or to the Australian Charities and Not-for-profits Commission as part of their required annual reporting.) If your organisation’s annual revenue is more than $500,000, audited financial statements must be provided.	Yes or No
Letter of partnership	All large stream applications must partner with at least one smaller community organisation in the planning and delivery of proposed activities. You must attach partnership letter/s in your application. Your partnership letter must include: The name of the partner organisation/s, and be signed by an authorised representative/s of that organisation/s A clear description of the partner’s roles or tasks in planning and delivering activities General letters of support (e.g. endorsements without a clear role) will not be accepted.	Yes or No
A complete application	Answer all questions in the application form clearly and provide details about your proposed activities Do not leave any sections blank. Incomplete applications will be ineligible.	Yes or No

Updated 15 January 2026