These policies, standards and guidelines guide how government departments and agencies manage their data, information and information technology.
They're be used by all Victorian government departments and Victoria Police.
Other Victorian Government agencies and local government bodies are encouraged to use them too.
Information Management Framework
A shared direction for government information management practice.
Information Management Policy
Provides direction to the Victorian Public Service for information management practice.
Information Management Governance Standards
Requirements for information management governance.
Information Management Governance Guidelines
Provides high level guidance for establishing an enterprise information management governance process.
Digital information management for Cabinet in Confidence information and caretaker period
Departments must create, manage and transfer cabinet in confidence records digitally in accordance with requirements set out in this standard.
Standards for transfer of information due to Machinery of Government changes
Requirements for the transfer of digital information, data and records during machinery of government changes.
Information Management Glossary
A glossary of terms relating to information management.
Office 365 and Records Management Guidelines
Provides advice for ensuring records management when implementing Office 365.
Information Management Maturity Measurement Tool (IM3)
Use this tool to assess the level of development of Information Management (IM) strategies and practices in an organisation. It was developed by the Public Record Office Victoria (PROV) to assist government staff to negotiate the complex requirements of today’s IM environment.
IP address management standards
Standards for the management of publicly routable IPv4 addresses in the Victorian Government (including transition from IPv4 to IPv6). This standard will assist with proper attribution of alerts from the Commonwealth Cyber Security Operations Centre.
Data exchange framework
This document identifies the key steps and components of data exchange and the overarching governance and business rules.
Address data standards
Standards for departments to use when collecting, managing, sharing and releasing address data.
Address data guidelines
Provides high level guidance to departments for implementing data standards.
Enterprise data management plan standards
Departments must develop and maintain an Enterprise Data Management Plan in accordance with the requirements set out in this standard.
Data quality standards
Departments must establish and maintain a standard of data quality for critical and shared data assets.
Data quality guidelines
Provides high level guidance to departments relating to assessing, maintaining and improving the quality of critical and shared data assets.
Data quality management plan template
A suggested means for measuring data quality and planning for improvements.
Data quality statement template
Use this template to document the data quality of all critical and shared data assets.
Data management position paper
The government’s position and program of work to improve its data and data management practices via a common approach and direction.
Victorian Government Data Directory metadata standards
This document describes the metadata standard used by the government Data Directory.
Metadata implementation manual
A guide to implementing and managing AGLS metadata in Victorian Government departments and agencies.
Workforce identity and access management Statement of Direction
Sets the direction for a trusted, managed, governed, integrated and compliant IdAM.
Identity and Access Management Policy
If external users of Victorian Government online services need login access, departments and agencies may use the government federated identity infrastructure.
Identity and Access Management Standards
Standards and requirements for providing public login access to Victorian Government networks and information systems.
Under the standards for the registration process and ongoing management of users, you must validate, verify and record:
- evidence of identity (EoI)
- evidence of relationship (EoR) where applicable
- applicable authentication mechanisms
Workforce Current State Report (Volume 1 and 2)
Documents departmental IdAM processes and technology to:
- provide a process and technology baseline
- identify key focus areas for consideration by the Workforce IdAM Strategy.
Workforce IdAM Strategy
This outlines the approach, key initiatives, business processes, technology blueprints and a 3-year implementation plan for developing the WOVG IdAM ecosystem to manage workforce access to Victorian government ICT systems and resources.
Workforce and Citizen Governance
This defines the governance structure required to deliver and sustain a shared WOVG IdAM ecosystem for workforce identities and support consumer identity management. Includes a 3-year implementation plan.
IT project end-to-end project delivery framework
An outline of end-to-end IT project mechanisms, including key activities, stage gates, templates, governance and tools for monitoring and controls.
IT project management methodology selection guidelines
Advice for selecting and tailoring a project management methodology.
IT project quality assurance framework
Quality assurance requirements for IT projects that are not ‘high-value high-risk.’
Checklist for systems procurement and implementation
Provides legislative requirements to consider when designing, procuring, developing and implementing a process or system.
IT project and expenditure reporting standard
Victorian Government standard for IT project and expenditure reporting.
IT project expenditure reporting data collection guidelines
Recommendations on data collection for IT expenditure reporting.
Digital Workplace Study
- Assesses the government’s readiness to meet future digital workplace needs.
- Describes a target digital workplace experience.
- Identifies opportunities to adapt and evolve.
Digital Workplace Strategy
Our strategic objectives and plans for a digital and automated workplace with:
- higher productivity
- savings on accommodation and resources
- employee satisfaction and wellbeing
- greater collaboration
- greater digitalisation
Shared services performance management framework
On 30 June 2015, the Department of Premier and Cabinet published the Business Support Services Strategic Review. The review discusses:
- the preservation of CenITex as the Victorian Government IT provider
- its new governance framework
- other business support shared services
Cloud-based IT services checklist
Checklist for evaluating, purchasing, implementing and managing cloud-based IT services.
Guiding principles for shared services
Principles we follow when delivering IT shared services for departments, service providers, as well as governance of these services.
Reviewed 20 August 2019