These policies, standards and guidelines guide how government departments and agencies manage their data, information and information technology.
They're be used by all Victorian government departments and Victoria Police.
Other Victorian Government agencies and local government bodies are encouraged to use them too.
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Information Management Framework
A shared direction for government information management practice.
Information Management Framework IM-FW-01pdf 602.4 KBInformation Management Framework HTML version
Information Management Policy
Provides direction to the Victorian Public Service for information management practice.
Information Management Policy POL-IM-01pdf 134.15 KBInformation Management Policy POL-IM-01docx 114.93 KBInformation Management Governance Standards
Requirements for information management governance.
Information Management Governance Standards IM-STD-03pdf 259.89 KBInformation Management Governance Standards IM-STD-03docx 134.61 KBInformation Management Governance Guidelines
Provides high level guidance for establishing an enterprise information management governance process.
Information Management Governance Guidelines IM-GUIDE-06pdf 783.76 KBInformation Management Governance Guidelines IM-GUIDE-06docx 783.99 KBDigital information management for Cabinet in Confidence information and caretaker period
Departments must create, manage and transfer cabinet in confidence records digitally in accordance with requirements set out in this standard.
Cabinet in confidence and caretaker digital information management standards IM-STD-06pdf 377 KBCabinet in confidence and caretaker digital information management standards IM-STD-06docx 307.71 KBStandards for transfer of information due to Machinery of Government changes
Requirements for the transfer of digital information, data and records during machinery of government changes.
Machinery of Government Information Management standardspdf 461.06 KBMachinery of Government Information Management standardsdocx 213.03 KBInformation Management Glossary
A glossary of terms relating to information management.
Information Management glossary IM-GUIDE-03pdf 418.69 KBInformation Management glossary IM-GUIDE-03docx 108.87 KBOffice 365 and Records Management Guidelines
Provides advice for ensuring records management when implementing Office 365.
Office 365 and Records Management Guidelines IM-GUIDE-04pdf 202.22 KBOffice 365 and Records Management Guidelines IM-GUIDE-04doc 139 KBInformation Management Maturity Measurement Tool (IM3)
Use this tool to assess the level of development of Information Management (IM) strategies and practices in an organisation. It was developed by the Public Record Office Victoria (PROV) to assist government staff to negotiate the complex requirements of today’s IM environment.
The Information Management Maturity Measurement Tool is available on the PROV website
IP address management standards
Standards for the management of publicly routable IPv4 addresses in the Victorian Government (including transition from IPv4 to IPv6). This standard will assist with proper attribution of alerts from the Commonwealth Cyber Security Operations Centre.
IP address management standards (SEC-STD-10)pdf 345.09 KBIP address management standards (SEC-STD-10)docx 54.23 KB -
Data exchange framework
This document identifies the key steps and components of data exchange and the overarching governance and business rules.
Data exchange frameworkpdf 457.6 KBData exchange frameworkdocx 263.83 KBAddress data standards
Standards for departments to use when collecting, managing, sharing and releasing address data.
Address data standardspdf 215.58 KBAddress data standardsdocx 133 KBAddress data guidelines
Provides high level guidance to departments for implementing data standards.
Address data guidelinespdf 312.27 KBAddress data guidelinesdocx 133.94 KBEnterprise data management plan standards
Departments must develop and maintain an Enterprise Data Management Plan in accordance with the requirements set out in this standard.
Enterprise data management planpdf 216.84 KBEnterprise data management plandocx 140.64 KBData quality standards
Departments must establish and maintain a standard of data quality for critical and shared data assets.
Data quality standardspdf 331.27 KBData quality standardsdocx 195.29 KBData quality guidelines
Provides high level guidance to departments relating to assessing, maintaining and improving the quality of critical and shared data assets.
Data quality guidelinespdf 559.84 KBData quality guidelinesdocx 830.98 KBData quality management plan template
A suggested means for measuring data quality and planning for improvements.
Data Quality Management Plan template IM-TEMPLATE-01xlsx 203.01 KBData quality statement template
Use this template to document the data quality of all critical and shared data assets.
Data Quality Statement template IM-TEMPLATE-02pdf 307.89 KBData Quality Statement template IM-TEMPLATE-02docx 191.08 KBData management position paper
The government’s position and program of work to improve its data and data management practices via a common approach and direction.
Data Management Position Paper IM-PP-01pdf 257.64 KBData Management Position Paper IM-PP-0docx 293.98 KBVictorian Government Data Directory metadata standards
This document describes the metadata standard used by the government Data Directory.
Victorian Government Data Directory Metadata Standardspdf 432.05 KBVictorian Government Data Directory Metadata Standardsdocx 223.26 KBMetadata implementation manual
A guide to implementing and managing AGLS metadata in Victorian Government departments and agencies.
AGLS Victoria: Metadata Implementation Manualpdf 10.23 MBAGLS Victoria: Metadata Implementation Manualdocx 2.12 MB -
Workforce identity and access management Statement of Direction
Sets the direction for a trusted, managed, governed, integrated and compliant IdAM.
Statement of direction workforce identity and access managementpdf 746.56 KBStatement of direction workforce identity and access managementdocx 759.29 KBIdentity and Access Management Policy
If external users of Victorian Government online services need login access, departments and agencies may use the government federated identity infrastructure.
Citizen Identity Management Policy (IDAM POL 02)pdf 424.24 KBCitizen Identity Management Policy (IDAM POL 02)docx 53.47 KBIdentity and Access Management Standards
Standards and requirements for providing public login access to Victorian Government networks and information systems.
Under the standards for the registration process and ongoing management of users, you must validate, verify and record:
- evidence of identity (EoI)
- evidence of relationship (EoR) where applicable
- applicable authentication mechanisms
Standards for strength of registration for citizens and organisationspdf 174.07 KBStandards for strength of registration for citizens and organisationsdocx 67.96 KBWorkforce Current State Report (Volume 1 and 2)
Documents departmental IdAM processes and technology to:
- provide a process and technology baseline
- identify key focus areas for consideration by the Workforce IdAM Strategy.
You can request this by emailing: EnterpriseSolutions@dpc.vic.gov.au
Workforce IdAM Strategy
This outlines the approach, key initiatives, business processes, technology blueprints and a 3-year implementation plan for developing the WOVG IdAM ecosystem to manage workforce access to Victorian government ICT systems and resources.
You can request this by emailing: EnterpriseSolutions@dpc.vic.gov.au
Workforce and Citizen Governance
This defines the governance structure required to deliver and sustain a shared WOVG IdAM ecosystem for workforce identities and support consumer identity management. Includes a 3-year implementation plan.
You can request this by emailing: EnterpriseSolutions@dpc.vic.gov.au
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IT project end-to-end project delivery framework
An outline of end-to-end IT project mechanisms, including key activities, stage gates, templates, governance and tools for monitoring and controls.
End to End IT Project Delivery Framework PM-GUIDE-03pdf 787.37 KBEnd to End IT Project Delivery Framework PM-GUIDE-03docx 757.44 KBIT project management methodology selection guidelines
Advice for selecting and tailoring a project management methodology.
Project management methodology selection guideline PM GUIDE 01pdf 366.2 KBProject management methodology selection guideline PM GUIDE 01docx 61.62 KBIT project quality assurance framework
Quality assurance requirements for IT projects that are not ‘high-value high-risk.’
IT Project quality assurance framework (Assurance-STD-01)pdf 504.67 KBIT Project quality assurance framework (Assurance-STD-01)docx 661.86 KBChecklist for systems procurement and implementation
Provides legislative requirements to consider when designing, procuring, developing and implementing a process or system.
Compliance checklist for systems procurement and implementation IM GUIDE 05pdf 155.71 KBCompliance checklist for systems procurement and implementation IM GUIDE 05docx 88.8 KB -
IT project and expenditure reporting standard
Victorian Government standard for IT project and expenditure reporting.
IT project and expenditure reporting standard (STD-Reporting-01)pdf 125.29 KBIT project and expenditure reporting standard (STD-Reporting-01)docx 125.59 KBIT project expenditure reporting data collection guidelines
Recommendations on data collection for IT expenditure reporting.
IT expenditure reporting guidelines (GUIDE-Reporting-01)pdf 318.49 KBIT expenditure reporting guidelines (GUIDE-Reporting-01)docx 160.77 KB -
Digital Workplace Study
- Assesses the government’s readiness to meet future digital workplace needs.
- Describes a target digital workplace experience.
- Identifies opportunities to adapt and evolve.
Victorian Government Digital Workplace Studypdf 2.39 MBVictorian Government Digital Workplace Studydocx 2.5 MBDigital Workplace Strategy
Our strategic objectives and plans for a digital and automated workplace with:
- higher productivity
- savings on accommodation and resources
- employee satisfaction and wellbeing
- greater collaboration
- greater digitalisation
Victorian Government Digital Workplace Strategypdf 1.64 MBVictorian Government Digital Workplace Strategydocx 1.75 MB -
Shared services performance management framework
On 30 June 2015, the Department of Premier and Cabinet published the Business Support Services Strategic Review. The review discusses:
- the preservation of CenITex as the Victorian Government IT provider
- its new governance framework
- other business support shared services
Victorian Government Shared Services frameworkpdf 112.78 KBVictorian Government Shared Services frameworkdocx 50.66 KBVictorian Government Shared Services Board terms of referencepdf 156.82 KBVictorian Government Shared Services Board terms of referencedocx 48.65 KBCloud-based IT services checklist
Checklist for evaluating, purchasing, implementing and managing cloud-based IT services.
Victorian Government Cloud Security Guidelines (CISO-Guidance-01)pdf 512.39 KBVictorian Government Cloud Security Guidelines (CISO-Guidance-01)doc 1.35 MB
Reviewed 20 August 2019
Enterprise solutions
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Enterprise Solutions Branch Department of Premier and Cabinet