Important information
New reimbursement form
The new version of the Employer Reimbursement form is now available.
Processing delays
The Authority is currently experiencing a high volume of reimbursement requests from employers.
There may be some delay in reviewing and responding to your reimbursement request.
We thank you for your patience.
Paying long service leave under the Long Service Leave Act 2018 (Vic)
Employers may apply to the Authority for a reimbursement of a long service leave payment made directly to a Worker under the Long Service Leave Act 2018 (Vic).
This can be done by completing and submitting the Employer Reimbursement Form.
The hours the Authority will reimburse will be capped at the total hours reported in the Quarterly Returns submitted.
Reimbursements will not include superannuation, payroll tax or other HR on costs.
Existing long service entitlements
The Portable Long Service Benefits Scheme operates in addition to other existing long service leave entitlements. This means that under the Long Service Leave Act 2018 (Vic) or a fair work instrument, workers may be entitled to long service leave paid by their employer.
Once they have accrued 7 years’ service under the Portable Long Service Benefits Scheme, workers who also have entitlements under the Long Service Leave Act or a fair work instrument, can choose to have their entitlement paid by their employer or the Authority. If they choose to be paid by their employer, the employer can then seek reimbursement from the Authority.
Up until the point that a worker has accrued seven years’ service under the Portable Long Service Benefits Scheme, they can take long service leave under the Long Service Leave Act or a fair work instrument if they have enough service recorded with their employer. In this case, the employer would pay the entitlement and seek reimbursement from the Authority.
Claiming reimbursement
Workers must be registered with the Authority and their details (including recorded service) must be up to date.
Employers can make a claim using the Employer Reimbursement Form.
In addition to the form, employers will need to provide supporting documentation in PDF, including:
completed and signed copy of the Employer Reimbursement Form
payslip showing rate of pay at the time long service leave was taken
bank verification document (copy of deposit slip or bank statement header).
Reimbursement claims will not be paid unless the quarterly return has been lodged and levy paid for the period in which the accrued long service leave was taken by the worker.
The completed form, along with supporting documents, must be emailed to claims@plsa.vic.gov.au
Claims submitted without signature and supporting documents will not be reviewed.
Employer Reimbursement Form
Further information
If you have any further questions about the Employer Reimbursement process, please contact the Authority on 1800 517 158 or email claims@plsa.vic.gov.au
Reviewed 13 December 2022