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Funding to support provisionally registered early childhood teachers

The department offers additional funding for early childhood services.

The department offers additional funding for early childhood services to support provisionally registered early childhood teachers to move to full registration with the Victorian Institute of Teaching.

Moving from provisional to full registration is an important step in a teacher’s career and demonstrates their proficiency against the Australian Professional Standards for TeachersExternal Link .

Approved Providers of early childhood services in Victoria can apply for funding of $2,872 (excluding GST) per teacher.

Who can apply

Approved Providers can apply on behalf of each provisionally registered teacher (PRT) they employ at an early childhood service delivering a state-funded kindergarten program in Victoria.

This includes PRTs:

  • working in a teaching role in a funded room, or an unfunded room
  • working in a teaching role on a casual basis, provided the service can support them to achieve full teacher registration.

The PRT must intend to move to full registration within 12 months of receiving the funding.

Funding criteria

The funding is a once-off payment per eligible provisionally registered teacher.

Funding is subject to department approval of the successful application and the availability of funds. Submitting an application does not guarantee funding will be awarded.

What the funding can be used for

Funding can be used in any way that supports the provisionally registered teacher (PRT) to move to full registration. This includes:

  • providing paid time release, travel or accommodation expenses for both the PRT and a mentor to work with each other
  • employing a casual relief teacher to back-fill the PRT and/or the mentor
  • supporting the PRT to undertake formal professional learning
  • opportunities such as; attendance at conferences, workshops, seminars, online courses, subscriptions to teacher magazines/journals/research articles and teacher textbook resources on particular topics.

How to apply for the funding

  • The link to the application form will be provided once applications open. Refer to the Funding rounds and payment schedule section below.
  • Ensure you have read the Funding Agreement (PDF, 53KB)External Link which outlines your contractual obligations.
  • The department will advise successful applicants of the outcome of their applications.
  • Grant payments will be made through existing service agreements with Approved Providers.

Funding rounds and payment schedule

The Provisionally Registered Teacher (PRT) Grants Program usually involves 2 grant rounds per financial year. Due to improvements being made this year to the PRT Grants Program, however, a one-off change to the program schedule will see just one grant round run between July 2023 and June 2024.

The amalgamated grant round will be held in early 2024, with applications opening in March 2024.

We recognise the inconvenience this one-off change may cause, so to reduce the impact on early childhood teachers (ECTs) and Approved Providers, the eligibility criteria will be modified temporarily for the first grant round of 2024. The eligibility criteria will allow for applications to be accepted from Approved Providers of ECTs still in their employment that were supported to move to full registration between April 2023 and March 2024.

Frequently asked questions

From approved providers

  • Once you have received the email notifying you of the outcome of your application, funding for successful applicants will be paid through the existing service agreement that your organisation has with the Department of Education (the department).

    The payment can be tracked through the Funded Agency ChannelExternal Link .

    It is important to note that the payment may be combined with other regular payments you receive from the department.

  • To ensure you and the PRT make the most of the grant funding, we encourage you to develop a plan together, outlining how the funding will be used to support the PRT’s progress towards full registration.

    The Victorian Institute of Teaching (VIT) PRT Guide: Moving from provisional to full registrationExternal Link is a helpful resource that can assist you and the PRT to prepare an effective plan of action. Although intended for PRTs, the guide contains useful information for mentors of PRTs, workplace leadership and any teachers interested in learning more about moving to full registration.

    It is recommended that you help the PRT find a suitable mentor as soon as possible. Once the PRT’s inquiry process is complete, they must present their evidence to a workplace recommendation panel including at least one person that has completed the Effective Mentoring Program delivered by VIT in partnership with the department. Consideration should be given to the formation of this panel at an early stage in the process and should be guided by the VIT's advice around workplace recommendation panelsExternal Link .

  • If funding has been provided but cannot be used to support the PRT it was meant to support, you must email ASAP to discuss your options.

  • Yes, in exceptional circumstances extensions can be granted.

    If you would like to request an extension, please email

  • Congratulations on supporting that ECT to move to full registration. We hope the PRT grant made the process a bit easier for everyone involved.

    To answer your question about what to do with unspent funding, there are a few options. Please email ASAP to discuss your situation.

  • To acquit the grant, the department will contact the person that submitted the grant application approximately 12 months after the funding is paid. They will be sent a link to a simple survey, which asks for information about:

    • the registration status of the PRT(s) for whom you received funding
    • how much of the funding has been expended
    • what you spent your funding on
    • barriers encountered.

    They will have 30 days to complete the acquittal survey.

    The PRT acquittal form only needs to be completed once for each financial year in which funding was received.

    If some PRTs for whom funding was provided have not yet moved to full registration, the department will follow up again approximately 3-6 months later. These check-ins will help the department better understand the challenges affecting PRTs, and the ways in which they can best be supported during this important stage of their professional development.

  • Department of Education policy stipulates that the contact details of all grant recipients must be collected. This is to improve the monitoring and evaluation capacity of the teams that manage grant programs.

    The department’s Privacy PolicyExternal Link supports the department's need to collect information and the right of the individual to privacy. It ensures that the department can collect personal information necessary for its services and functions, while recognising the right of individuals to have their information handled in ways that they would reasonably expect and in ways that protect their personal information.

From provisionally registered teachers (PRTs)

  • A good first step is to read through the VIT PRT Guide: Moving from provisional to full registrationExternal Link and discuss the contents with your manager. As well as outlining the steps you will need to take as you move to full registration, it has useful templates and resources you might like to download. It can help you and your manager develop a plan as to how you can best use the PRT grant funding to support your development.

    It will also be important to find a mentor to help you with the inquiry process and form part of your workplace recommendation panel once you are ready to complete the final step to move to full registration.

  • If there is an experienced ECT in your workplace that would be willing to mentor you but is unsure how to do so, please encourage them to complete the free Effective Mentoring Program (EMP), delivered in partnership by the Department of Education (the department) and VIT.

    How to find an early childhood education mentor provides suggestions of ways to connect with a mentor. It also features the Mentor Map, which lists over 45 mentors who may be available to guide you through the VIT’s process to become fully registered. All of the mentors on the map have undertaken the Effective Mentoring Program training.

    If mentors on the Mentor Map are unable to assist you, the early childhood provisionally registered teacher mentor program, managed by Gowrie Victoria, may be of assistance. Free mentor support is available for PRTs who have been unable to access a mentor, with priority access available for those who work in a regional or rural area. To request access to a mentor, email Gowrie Victoria at or visit the Gowrie Victoria websiteExternal Link .

  • End-to-end career supports are available to assist ECTs in the first 5 years of their careers. Supports provided as part of this program include coaching and professional networking opportunities.

    The Beginning Teacher Conferences are also designed to support and inspire early childhood teachers as they start their education careers. The free, one-day conference is offered both in person and online.

    The Early Years Learning Networks (EY Networks)External Link bring together early childhood teachers working in sessional and long day care services with a funded kindergarten program. Local Networks meet once per term to collaborate, exchange professional insights and share best-practice strategies. Each Network meeting is run by a professional facilitator alongside local Kindergarten Improvement Advisors. The department provides a backfill contribution to support one early childhood teacher per service to attend a Network meeting each term.

    For more information about Early Years Learning Networks, contact your local Early Childhood Improvement Branch.

    Further professional development and career information for early childhood professionals can be found on the Supports for early career early childhood teachers webpage.

From mentors of PRTs

  • Absolutely. The PRT grant funding can be used to employ a casual relief teacher to backfill your position while you are meeting with the PRT. It can also be used to provide paid time release and travel and/or accommodation expenses for both you and the PRT.

    Please organise for your manager to negotiate with the PRT’s manager to determine how much funding will be required to cover these costs. Your service/approved provider will then need to coordinate the payment process, as this is not managed by the department.

  • Please let them know about the information provided on the How to find an early childhood education mentor webpage. This webpage features the Mentor map and details about the mentoring program run by Gowrie Victoria, along with suggestions for other ways that PRTs can connect with mentors.

More information

If you need assistance finding a mentor, visit How to find an early childhood mentor.

For more information about the inquiry process and how to apply for full registration, visit the VIT’s moving to full registrationExternal Link information hub.

Reviewed 11 August 2023


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