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Welcome to this presentation.
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We're excited to have this opportunity to
present about the Chinese Community Whole
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Hire programme,
which we will refer to as CCHH during
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this presentation.
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The programme is delivered by the
Multicultural Affairs Infrastructure Team,
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which sits in the Multicultural Affairs
Division of the Department of Premier and
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Cabinet or DPC.
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Before starting,
we would like to acknowledge the
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traditional owners of the country
throughout Victoria and pay our respects
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to them, their culture and their elders,
past and present.
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If you have any questions about this
presentation,
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you can contact our team through our
email, which you can see on the screen.
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The information is in our programme
Guidelines.
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These are available on the CCHH web page.
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CCHH guidelines page numbers will appear
in the bottom left corner of each slide
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if you're looking for the right reference
point.
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Key action from the recently completed
Multicultural Review included the
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introduction of a Social Cohesion Values
Commitment.
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All organisations receiving funding from
the Victorian Government will be expected
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to follow a simple and universal set of
Victorian values and commit to upholding
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social cohesion.
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Funded organisations must demonstrate
that they champion social cohesion,
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reject division and contribute to
community harmony.
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This action applies to all multicultural
affairs grant programmes moving forward,
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including the CCHH programme.
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All Multicultural Affairs grants
programmes include a new Victorian
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Government Values Statement which
organisations are expected to uphold when
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delivering their projects.
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The new statement has two components,
the existing Victorian Values Statement
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and a commitment to social cohesion when
applying for the CCHH programme.
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To be eligible,
your organisation must agree to uphold
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and promote the values and the commitment
to social cohesion during the contracting
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stage.
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Successful recipients will be supported
to understand their obligations in
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meeting this applicable department policy.
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When you have accepted the grant and are
in contract with our department,
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failure to comply may constitute A breach
which may incur consequences including
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suspension or repayment of the funding
and activity and or termination of the
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contract.
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It is expected that your organisation
will commit to upholding Victoria's
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social cohesion while delivering your
funded project.
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You will do this in your daily conduct as
an organisation by supporting shared
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understanding and celebration,
being respectful of different views and
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perspectives,
creating an inclusive environment where
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everyone can belong, rejecting racism,
vilification and discrimination in all
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forms.
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You are required to read,
understand and make your employees,
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contractors and volunteers aware of the
Victorian Government values in the
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commitment to social cohesion.
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What we will cover in the session Our
presentation is designed to support you
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in completing a good application.
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We will therefore begin with a brief CCHH
background and overview,
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then dedicated the remainder of the
presentation to guiding you through the
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key parts of the guidelines registration
process and how to access the application
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form and key questions for merit
assessment.
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We will also step you through how to
complete the CCHH Higher Activities Plan,
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which is a mandatory document for both
small and large stream applications.
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The CCHH objective is to support Chinese
community organisations through grant
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payments towards the venue,
higher costs for their community
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gatherings, events and meeting activities.
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The programme will only support Chinese
community organisations The programme
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will provide grants that enable the
community organisation to pay for venue
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hire costs.
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The venue hires need to be for the
gatherings,
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events and meetings of that same Chinese
community organisation.
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Behind the main programme objective is
the government's aim to help Chinese
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communities celebrate and share their
culture, history and traditions,
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build community connections and networks
to participate in society and help
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Chinese Victorian community members to
access social and cultural opportunities.
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All applications must show how their
venue hires and planned activities will
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support these objectives.
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CCHH will offer grants up to 40,
000 to Victoria's Chinese community
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organisations towards venue hire costs
when a venue is hired for the purpose of
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your community or organisation activities.
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These include community gatherings,
events and meeting activities.
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We will share some eligible activities in
the next slides.
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Grant funds received from an application
to the programme can only be used to pay
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for the costs of hiring a venue.
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No other costs associated with activities
to be held at the venue can be supported
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by grant funds.
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If venue hire costs increase or are
greater than the grant amount offered,
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the applicant organisation pays all costs
above the approved grant amount.
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Applications have already opened and will
close on the 30th of March 2026 at 3:00
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PM.
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We really encourage you to submit early
to allow time for resolving any issues
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and especially if you have venue hires in
May.
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Late applications will not be accepted.
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Funding outcomes are expected from April
2026.
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Venue hires proposed must only be between
15th of May 2026 and 15th February 2027.
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All applicants will be notified directly
by DPC of the outcome of their
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applications.
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Funding Streams There are two funding
streams available,
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small stream and Large Stream.
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Small stream is for eligible venue,
higher costs of up to 10,000.
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Large stream is for eligible venue higher
costs between 10,000 and $1.00 and 40,
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000 maximum.
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An organisation can only apply once and
only under 1 funding strain.
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As stated earlier,
if venue hire costs increase or are
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greater than the grant amount offered,
the applicant organisation pays all costs
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above the grant amount.
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This is a really important slide.
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We are going to explain the difference
between the two funding streams.
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The small stream,
this is easier to access because it is
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eligibility driven.
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So an eligible organisation seeking a
grant to hire an eligible venue for
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eligible activities is very likely to be
funded.
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It has lower documentation requirements.
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Only the higher activities plan is
required.
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There's no much defunding requirement for
venue hires and there is a lower
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reporting requirement at the end of the
funded activities, the large stream.
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This is still easy to apply for but more
competitive as applications will undergo
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both eligibility and merit assessments.
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That means assessors need more
information from you and that not all
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applications will be funded.
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Quarts are required for all hires over
5000 when you apply.
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Hiring private commercial facilities such
as hotels or function centres will
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require much the funding from the
application applicant organisation.
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A copy of your organisation current bank
statement is required.
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If much the funding for a private sector
venue is required,
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you need to have at least the much the
funding amount in the account when you
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apply.
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There is a higher standard of financial
reporting at the end of the venue hires.
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You will need to provide copies of the
invoices for all the venue hires and also
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banking evidence that these have all been
paid by your organisation.
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If DPC doesn't accept your final
reporting as complying,
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we will request a return of grant funds.
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Eligibility overview All applicants must
meet organisation eligibility,
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grant activity eligibility and mandatory
documents eligibility requirements.
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We will explain each eligibility
criterion in detail in the next slides.
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Organisation eligibility The CCHH
guidelines includes details on the
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organisation eligibility criteria at
pages 7 to 8.
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Information on who is not eligible is
also included.
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Please read the eligibility details
carefully before starting your
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application.
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Your organisation must agree that
employees,
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contractors and volunteers will uphold
and promote the Victorian Government
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Values Statement,
which includes the commitment to social
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cohesion.
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Your organisation must be a Chinese
community organisation.
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This means it must be owned and managed
by a Chinese ancestry, language,
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faith or cultural community which
services Chinese community members needs,
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customs and traditions.
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The organisation purpose,
its reason for existing is to support
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people from Chinese ancestry, cultural,
language or faith groups.
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Your organisation must be an incorporated
legal entity registered under Consumer
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Affairs Victoria or the Australian
Securities and Investments Commission or
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an Act of Parliament.
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Your organisation must have a current ABN
matching your organisation name used in
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the application.
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Your organisation must be a not for
profit registered under Consumer Affairs
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Victoria or Australian Charities and Not
for Profits Commission, AC and C,
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Australian Securities and Investment
Commission or a social enterprise with a
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clearly stated purpose of all mission
related solely to supporting the Chinese
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community in Vic.
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Your organisation must not be the
responsibility of another ministerial
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portfolio, for example Health,
education and Sports and recreation.
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Your organisation must have no overdue
reports with the department.
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If applying for large strain.
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Your organisation must provide evidence
of much funding.
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Auspice arrangements are not eligible for
CCHH grant activity eligibility.
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Venue Hire is the only eligible grant
activity aligning with CCHH grant funds
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with only support payment of venue hire
fees at eligible venues.
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No other costs are supported.
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If venue hire costs increase or exceed
the grant amount offered,
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the applicant organisation will pay all
costs above the grant amount.
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All other costs such as public liability
insurance, cleaning, food and beverages,
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third party audio,
visual and equipment hire,
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additional staffing or security must be
paid by the applicant organisation.
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The only eligible cost is the hire of the
venue.
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CCHH will give preference to the hire of
venues owned and operated by community
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and not for profit organisations.
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Applications to use these venues are more
likely to be funded.
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Examples include community centres,
halls and hubs,
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facilities which belong to other
multicultural community organisations,
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local council owned and operated
facilities,
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neighbourhood houses and others listed on
the screen.
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This list is included on page nine of the
CCHH Guidelines,
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which also includes a list of ineligible
venues.
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Ineligible venues What will not be funded
Includes venues located outside of
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Victoria, private residential homes,
any accommodation rooms or bedrooms.
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Hire of venues will be supported for
activities that the department considers
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align with the objective of the CCHH
programme.
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Examples include organisational and
community meetings, community gatherings,
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cultural exhibitions,
cultural celebrations and events,
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health and well being activities,
sporting activities in tournaments and
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other listed on the screen.
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This list is available on page 10 of CCHH
Guidelines,
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which also include ineligible activities.
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We encourage you to read pages 11 to 12
of the CCHH Guidelines,
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which include possible examples of venue
and activity mixes.
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Hire of venues will not be supported for
the following activities.
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Activities that the Department considers
do not align with the objective of the
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CCHH programme or Victorian values.
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Family celebrations or events,
for example weddings and birthdays.
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Conferences, overnight accommodation,
bookings.
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Activities that promote or are undertaken
for political purposes.
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Activities that are already receiving or
seeking funding through other
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multicultural affairs programmes,
for example multicultural festivals and
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events.
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Organisations or activities that are the
responsibility of another ministerial
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portfolio.
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We will now talk about much defunding.
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Much defunding is only required for large
stream applications.
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Hiring private commercial or for profit
venues such as hotels,
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restaurants or private event facilities
will.
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While we accept that in some cases this
may be the only available facilities CCHH
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is not intended to support private sector
venues and applicants to both small and
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large stream must seek value for money
with public grant funds.
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Not much.
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The funding is required for applicants
using not for profit community facilities
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with a large stream.
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00:21:28,120 --> 00:21:32,683
Hiring private,
commercial or for profit venues such as
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00:21:32,683 --> 00:21:36,595
hotels,
restaurants or private event facilities
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00:21:36,595 --> 00:21:43,360
or space in private schools will require
50% match the funding from the applicant.
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This means that for every $1.
00 applied for, $1.
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00 must be provided as much the funding
by the applicant Chinese community
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organisation.
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For example,
if the CCHH programme grants you 2002
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1500 for one off hire of a private or
commercial venue,
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you will need to match this contribution
with 2500 live stream.
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Applicants that wish to hire a for profit
venue must include the applicant
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organisation current bank statement as
evidence of their ability to pay the
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00:22:30,278 --> 00:22:31,440
matched funding.
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Please note in kind contributions are not
eligible for consideration as much
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refunded.
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We will now talk about the mandatory
documents.
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There are only three mandatory documents,
Higher activities plan template,
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quotes of booking confirmation and bank
statement.
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If you only apply to the small stream,
you only need to complete and attach the
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Higher Activities Plan.
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This must be completed and attached as
part of both small and large stream
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applications in order to be eligible and
be considered for funding.
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We will step you through it in a couple
of slides.
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For large streams only quotes or booking
confirmation Quotes or booking
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confirmation from your selected venues
must be supplied for all proposed hires
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over 5000.
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This should also be detailed in the
Higher Activities Plan.
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Quotes should be current and no older
than 60 days before application close.
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00:24:07,400 --> 00:24:13,720
All quotes must explode GST or clearly
show the GST component separately.
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00:24:14,920 --> 00:24:20,291
If quotes do not clearly exclude GST or
show it separately,
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the department will assume the quotes are
GST inclusive and reduce your request by
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00:24:27,721 --> 00:24:28,080
10%.
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Bank Statement.
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00:24:33,240 --> 00:24:38,680
This is for live stream only and only if
much refunding is required.
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00:24:39,800 --> 00:24:45,808
It must be the organisation current bank
statement at the date of application
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00:24:45,808 --> 00:24:51,200
showing a balance that at least meets the
much refunding requirement.
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00:24:51,280 --> 00:24:56,640
The bank account must be in the name of
the applicant.
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00:24:56,720 --> 00:25:06,383
Organisation Statutory declarations and
the personal bank accounts balances of
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00:25:06,383 --> 00:25:14,946
members of the organisation are not
acceptable form of much defunding
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00:25:14,946 --> 00:25:23,999
evidence assessments and funding outcomes
Assessment process will involve
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00:25:23,999 --> 00:25:32,440
eligibility assessment for both small and
large stream applications.
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00:25:33,280 --> 00:25:40,483
At this stage all small stream
applications that are eligible will be
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considered for funding merit assessment.
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This is a more intensive assessment which
will be conducted for large stream
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applications only.
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00:25:55,160 --> 00:26:04,062
Eligible applications will be evaluated
based on the following Whether the Higher
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Activities plan align with CCHH
objectives.
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00:26:10,960 --> 00:26:17,184
Whether the applicant organisation
clearly services the Chinese community in
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00:26:17,184 --> 00:26:18,720
the proposed venue.
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00:26:18,720 --> 00:26:22,960
Higher Activities will also benefit
Chinese community members.
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00:26:24,320 --> 00:26:33,010
Higher Activities Plan clearly completed
with locations, dates, activities,
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00:26:33,010 --> 00:26:34,840
course etcetera.
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00:26:37,280 --> 00:26:44,132
Ministerial approval The Department will
recommend selected applicants to the
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00:26:44,132 --> 00:26:50,457
Minister who will make all final
decisions at the end of the assessment
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process.
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00:26:51,320 --> 00:26:56,840
All organisations will be notified of the
outcome of their application by email.
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00:26:57,680 --> 00:27:03,202
Successful organisations must enter into
a Victorian Common Funding Agreement with
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the department.
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00:27:08,920 --> 00:27:14,120
What we have here are the key application
questions on the left.
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Read the questions carefully.
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Each of these questions is scored 25%.
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00:27:29,880 --> 00:27:35,302
Please ensure to read the help text on
the application form before responding to
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the questions.
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You must answer all the questions.
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00:27:41,080 --> 00:27:43,960
Incomplete applications will not be
eligible.
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00:27:46,520 --> 00:27:54,534
The application form is available on
Grand State away through the link you can
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see on the right of the screen.
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00:27:59,360 --> 00:28:02,720
The link is available on CCHH web pages.
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00:28:03,160 --> 00:28:06,332
If you are not registered on Grants
Dataway,
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you will see the option to sign up.
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00:28:10,480 --> 00:28:15,291
As stated earlier,
all applicants must complete and attach
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the full Hire and Activities Plan
template.
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00:28:19,800 --> 00:28:24,560
This is available for you to download on
the CCHH web page.
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00:28:26,000 --> 00:28:31,381
You must submit all mandatory documents
for the funding stream you choose to
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00:28:31,381 --> 00:28:32,080
apply for.
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00:28:33,440 --> 00:28:36,886
If you do not include all the mandatory
documents,
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00:28:36,886 --> 00:28:39,320
your application will be ineligible.
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00:28:40,640 --> 00:28:46,340
Applications close at 3:00 PM on the 30th
of March 2026,
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00:28:46,340 --> 00:28:53,940
so all applications must be completed
with all attachments already uploaded
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00:28:53,940 --> 00:28:55,440
before 3:00 PM.
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00:28:56,640 --> 00:28:59,720
Late applications will not be accepted.
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00:29:03,680 --> 00:29:10,360
This is a completed example of the CCHH
Higher and Activities Plan.
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00:29:11,480 --> 00:29:16,820
You must use the CCHH Higher Activities
Plan template,
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00:29:16,820 --> 00:29:22,160
which you will be able to access on the
CCHH web page.
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00:29:25,000 --> 00:29:31,400
We have a screenshot on the screen so you
see how it looks like.
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00:29:33,880 --> 00:29:36,960
The following general information is
required.
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00:29:37,920 --> 00:29:41,452
The name of your organisation and address,
key,
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00:29:41,452 --> 00:29:47,265
contact person and their email address,
and the funding strain you're applying
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00:29:47,265 --> 00:29:47,559
for.
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00:29:49,040 --> 00:29:55,000
The template also has seven columns and
you must complete each one of them.
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00:29:57,480 --> 00:30:02,925
You must include information on your
planned higher dates,
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00:30:02,925 --> 00:30:08,000
the names and addresses of the proposed
higher venues,
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00:30:08,000 --> 00:30:14,461
the type of venue for example,
if it's for profits or not for profit,
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00:30:14,461 --> 00:30:18,614
short description of the planned
activities,
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00:30:18,614 --> 00:30:25,904
the confirmed higher costs and quotes or
booking confirmation for large stream
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00:30:25,904 --> 00:30:26,920
applicants.
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00:30:28,400 --> 00:30:34,591
Other grant funds will be applied to the
higher and any much defunding
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00:30:34,591 --> 00:30:41,480
contribution for large stream applicants
using commercial or for profit veins.
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00:30:44,880 --> 00:30:49,000
This is a reminder about return of grant
funds.
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00:30:50,360 --> 00:30:57,006
Regardless of the size of the grant,
any grant funds not spent on the eligible
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00:30:57,006 --> 00:31:03,652
activity and any unspent or leftover
grant funds must be declared and returned
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00:31:03,652 --> 00:31:05,839
in full to the department.
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00:31:09,640 --> 00:31:15,000
That is a process that will take
significant time and effort from you.
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00:31:15,520 --> 00:31:22,790
So we really do age you to only request
up to the amount of grant funding you
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00:31:22,790 --> 00:31:26,240
actually need to pay the venue hires.
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00:31:30,160 --> 00:31:32,400
This concludes the presentation.
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00:31:33,440 --> 00:31:38,754
If you require further information or
have any questions,
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00:31:38,754 --> 00:31:46,358
please refer to the CCHH web page or send
an email to the team and we will respond
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00:31:46,358 --> 00:31:47,000
to you.
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00:31:48,120 --> 00:31:53,200
The links to the web page and our email
address are on the screen.
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00:31:54,480 --> 00:32:06,000
You can also call us on 1300112755 and
ask to speak to the CCHH team.
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00:32:07,240 --> 00:32:11,480
Thank you for your interest in the CCHH
programme.
Updated