Behavioural insights case study: specialist clinic attendance

We developed SMS reminders to encourage attendance at specialist medical clinic appointments.

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The problem

Missed appointments are a significant cost to the health care system, and patients who do not attend appointments miss out on valuable care.

What we did

We partnered with the Department of Health and Human Services and several health services to improve patient communications as part of a new Communications Toolkit for health services.

To understand what works, we designed a range of behaviourally-informed SMS reminders and letters to reduce the number of patients who do not attend hospital appointments.

First, we partnered with St Vincent’s Hospital Melbourne to run a randomised controlled trial to test several SMSs sent ahead of specialist clinic appointments.

All patients received an SMS, with the “control” group message being the current SMS used by St Vincent’s.

Phone with Reminder: St V’s Specialist Clinics [Location] [Date] @ [Time]. UR [URN]. Appointments are very valuable, call 9231 3475 if you cannot attend so we can give it to someone else that needs it.

Taking stock of what we learned from this first trial, we are currently running four other trials:

  1. With St Vincent’s Hospital, we are building on the most successful SMS reminder and testing a new reminder letter;
  2. With Eastern Health, we are testing a new SMS highlighting the financial cost of missed appointments to the hospital;
  3. With Northern Health, we are testing a new reminder letter; and
  4. With Western Health, we are testing distributing appointment letters via SMS.

The SMSs

Control SMS: Reminder: St V’s Specialist Clinics [Location] [Date] @ [Time]. UR [URN]. Appointments are very valuable, call 9231 3475 if you cannot attend so we can give it to someone else that needs it.

Reason to cancel SMS: Reminder: St V’s Specialist Clinics [Location] [Date] @ [Time]. Please call 9231 3475 if you cannot attend or no longer need the appointment. For example, you may have received care elsewhere.

Personalisation & Reciprocity SMS: Hi [FirstName], you have an appointment at St V’s Specialist Clinics [Location] [Date] @ [Time]. One of our Doctors has made time in their diary. Please call 9231 3475 if you cannot attend. We look forward to seeing you – Kathryn, St Vs.

Avoided Loss to Hospital SMS Reminder: St V’s Specialist Clinics [Location] [Date] @ [Time]. A missed appointment is a loss to St V’s and our patients, but we lose nothing if you attend or cancel early. Please call 9231 3475 if you cannot attend.

What to Bring SMS: Reminder: St V’s Specialist Clinics [Location] [Date] @ [Time]. Please call 9231 3475 if you cannot attend. Please bring your referral letter, Medicare card, GP’s contact details, relevant pathology results or x-rays, and a list of any medicine you are taking.

Four phones displaying the four SMS messages that were trialled

What we found

From this first trial at St Vincent’s we learned that the Personalisation & Reciprocity SMS appears most effective at reducing the number of patients who do not attend hospital appointments (see the graph on the right).

We also learned that patients engaged more with the Personalisation & Reciprocity SMS. The patients who received this SMS were twice as likely to reply “Thank you”, “Yes” or “I’ll be there” compared to other SMSs.

Health services may better engage patients before appointments by personalising their SMSs and highlighting that the doctor has scheduled time for the patient.

This figure illustrates the proportion of patients who attended their specialist clinic appointment, the proportion of patients who did not attend their specialist clinic appointment and the proportion of patients who cancelled and/or reschedules their specialist clinic appointment.

Scaling up learnings

In October 2019, the findings from our trials at St Vincent’s Hospital, Western, Eastern and Northern Health services will be published in a new Communications Toolkit for health services.

Our findings will help health services better engage with patients by shedding light on some key questions such as:

  • What is the most cost-effective channel to remind patients about upcoming appointments?
  • What behavioural insights concept is the most effective at changing patient behaviour?
  • What is the best time to send reminder messages?

Thanks

We thank our partners Department of Health and Human Services, St Vincent’s Hospital, Western, Eastern and Northern Health services.

Governance

Updated

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