Camps, Sports and Excursions Fund

Those that are eligible to apply for the CSEF are:

• families holding a valid means-tested concession card
• a student over 16 years who is considered a mature minor and holds a valid concession card (such as a Youth Allowance Health Care Card or Disability Support Pension Card)
• a special consideration category also exists for refugee and asylum seeker families and students placed in out of home care.

Eligible means-tested cards

Means-tested concession cards must now be valid on either:

• the first day of Term 1
• the first day of Term 2

The full list of eligible concession and health care cards is available on the Services Australia website.

For Veterans' Affairs, gold cards are the only means tested cards for this type. This card must be sighted, and a photocopy taken by the school to confirm the expiry date and eligibility.

Cards that are not financially means tested are not accepted.

Criteria 1

The applicant must be one of the following on the first day of term one (28 January 2025) or the first day of term two (22 April 2025):

• a parent or carer who is the beneficiary of a financially means-tested card – please refer to the list of eligible cards below
• a student over 16 years who is considered a mature minor and holds a valid concession card (such as a Youth Allowance Health Care Card or Disability Support Pension Card). For guidance on assessing whether a student is a mature minor, refer to the department’s policy on Mature Minors and Decision Making
• a parent or carer whose child is 16 or over and the beneficiary of a financially means tested card but are not considered a mature minor.

Applications must be submitted to the school by 4 July 2025.

Where the parent/carer is seeking eligibility based on an eligible financially means-tested card, eligibility will be determined when the relevant concession card successfully validates with Centrelink on either the first day of term one or term two.

For students over 16 years of age and where the eligible card is in the name of the student, the fund is only granted to that student, not their siblings.

Where a school or family is unsure if the concession card is eligible, they are encouraged to submit the application into the CSEF system for validation.

Criteria 2

For CSEF, students may be eligible for assistance if they attend a registered Victorian school. Typically, these students are aged between five and 18 years.

School is compulsory for all Victorian children aged between six and 17 years of age.

CSEF is not payable to students attending pre-school, kindergarten, TAFE or who are homeschooled.

Special consideration

A special consideration category exists for asylum seeker families and families on temporary protection or Safe Haven visas who are not permanent residents and do not have access to Centrelink or have a Health Care Card. Permanent residents or applicants with a Health Care Card are not eligible for special consideration.

Applicant’s VISA Grant notice details showing applicant’s current residential status are required to apply for special consideration.

Applicants who have a Health Care Card issued by Centrelink should apply as a general application and not under special consideration.

For students in out of home care arrangements, including statutory kinship care or foster care, a letter of support from the institution facilitating the arrangement (for example Mackillop Family Services) or the Department of Families, Fairness and Housing (DFFH) is required as evidence and must be no more than 12 months old. Copies of court orders are permitted to support special consideration applications.

Schools are able to accept applications from newly arrived refugee, asylum seeker and out of home care students who enrol in Terms 3 and 4. For these applications supporting documentation is required to be attached to the application form and a scanned copy emailed to csef@education.vic.gov.au for processing before the end of Term 4.

Payments amounts for 2025 are:

• $154 per year for eligible primary school students
• $256 per year for eligible secondary school students.

For ungraded students, the rate is determined by the Date of Birth

• $154 per year for students born on or after 1 July 2013
• $256 per year for students born on or before 30 June 2013.

Payments are made directly to the school and are tied to the student.

• from March onwards each year where the parent/carer’s concession card is assessed as valid on the first day of term 1; and
• where the parent/carer’s concession card is assessed as valid on the first day of Term 2.

Payments are for the application year and cannot be claimed for previous years.

The Camps, Sports and Excursions Fund (CSEF) provides payments for eligible students to attend activities like:

• school camps or trips
• swimming and school-organised sports programs
• outdoor education programs
• excursions and incursions that are extracurricular as defined in the Parent Payment Policy
• graduations/valedictories.

The CSEF payment cannot be used towards books, stationery, school uniforms, before/after school care, locker hire, classroom and homework materials, formals or debutante balls and other expenses unrelated to camps, sports or excursions.

Schools will need permission from parents before allocating CSEF funds and a credit note will stay on the family account until the family advises the school how they want the funds allocated.

Year 7 and Prep students in government schools who are eligible for CSEF will receive financial help with the cost of school uniforms. For more information about this initiative, refer to State Schools' Relief.

Families who have more than one child at the same government school can combine (or pool) their CSEF to use on one child or for a specific activity (for example, a camp).

Submitting an application

Applications can be entered from 28 January 2025. Parents/carers wishing to apply for CSEF payments for 2025 must submit their application form to the relevant school by 4 July 2025.

However, a parent/carer will only be required to submit an application form to the school in the following circumstances:

• the parent/carer is applying for the CSEF payment for the first time – i.e. an application form was not lodged with the school in the previous year; or
• circumstances have changed – e.g. there has been a change in the care arrangement of the student, a change of name or CRN, or a new sibling has commenced at the school and the parent/carer wishes to apply for the CSEF payment for the new sibling.

Where a parent/carer is not required to submit a new application, schools can copy the previous year’s application on the CSEF system to the current school year. Schools must have a copy of the health care card for their records.

Schools must retain application forms for a minimum of seven years.

CSEF applications may be audited by the department.

Application forms

Schools can accept and process applications until 4 July 2025.

• Camps, Sports and Excursions Fund application form (DOCX, 97KB)
• Camps, Sports and Excursions Fund application form – students aged 16 years and over (DOCX, 94KB)
• Camps, Sports and Excursions Fund application form – students aged 16 years and over requiring parent consent (DOCX, 93KB)

The CSEF system only allows one application per student. Parents/carers in shared custody situations (who both hold a concession card) must decide beforehand who applies for the CSEF at the school on behalf of the relevant student.

The CSEF is for the benefit of the parent who receives the CSEF.

Schools are not required to arbitrate this decision.

Schools can contact the department's CSEF helpdesk for advice on 1800 060 970 or at csef@education.vic.gov.au.

Given the timing of the CSEF payments to schools in term one, it is recognised that some families may have already paid up-front for this year’s camps, sports or excursion expenses.

In this scenario, the following options exist for schools to allocate the payment towards camps, sports and/or excursion expenses for the benefit of the eligible student.

In addition to allocating the payment towards remaining camps, sports and excursion expenses in that year:

• carry over the unused amount to be used on eligible activities in the following year.
• create a ‘family credit’ for the costs already paid. The credit can then be used towards other school expenses.
• Where a family credit is created, the school and family can agree for the credit to be applied to other expenses for the student. The school will need to be able to demonstrate via the family account statement that the CSEF payment was utilised towards camps, sports and excursion expenses for the benefit of the eligible student. It is up to the school whether they agree to this option.
• CSEF funds cannot be directly refunded to families.

Note: This credit note will stay on the family account until the family advises the school what they want this to be allocated to.

For any additional assistance or variation to this scenario please log a call with the DE Service Desk on 1800 641 943.

The school that the student is enrolled at and attending on the 28 February census date is the school that must process and receive the CSEF payment.

If a student transfers to another Victorian school, including where a student is transitioning to secondary school:

• unspent CSEF amounts should be transferred to the student’s new school**.
• if the unspent amount is minimal, the schools may agree that the funds are not transferred as long as the new school commits to providing the student with assistance to the value of the unspent amount.

For students completing year 12 or otherwise leaving the Victorian school system:

• schools may allocate unspent funds to the student's siblings attending the same school once the student leaves school. This is the only time at which CSEF payments can be used for siblings.
• remaining CSEF funds will stay with the school and may be used to assist any students in need with school-incurred costs for camps, sports activities and excursions.