Employer online portal
Through the Authority’s online portal employers can update their details, submit quarterly returns, view invoices and pay their levy.
How to register your business
From 1 July 2019, businesses with workers in:
- community services
- contract cleaning
must register with the Portable Long Service Authority.
This registration must be completed between 1 July and 30 September 2019 for established businesses.
New businesses must register within 3 months of establishment.
Businesses will be required to provide the following information as part of the registration process:
- business name
- business address
- Name and contact details of a primary contact
- ABN or ACN (if applicable)
- The type of work your business does
- the date you started employing workers in the industry in Victoria
Businesses may be contacted by phone by the Authority to confirm information provided in the registration application.
Businesses will receive information about their registration application via email and a 'welcome pack' containing a letter advising of the outcome of their application. By mail you will receive a certificate of registration and industry information.
Registration of workers will be completed as part of the quarterly return. The first quarterly return needs to be submitted in October 2019.
There is no cost to register with the portable long service authority, however businesses may be required to pay a levy as part of their quarterly return every 3 months.
Assistance with registration
Lodging your quarterly return
All registered employers are required to lodge a quarterly return to the Portable Long Service Authority every 3 months, starting in October 2019 and each year after that.
This means you must lodge every 3 months during these times:
- from 1 to 31 October
- from 1 January to 31 January
- from 1 April to 30 April
- from 1 May to 31 July
The first quarterly return, to be submitted in October 2019, will require registered employers to register all workers for the first time. For employers joining the scheme at a later date, they will register workers as part of their first quarterly return.
This can be done via the online portal which you will be able to access online from October 2019.
The quarterly return will include information about:
- all eligible workers who have worked for the employer during that quarter
- the hours they have worked
- the ordinary pay they received during the quarter
- any long service leave they have taken under another arrangement
- details of any worker terminated during the quarter
When a quarterly return is lodged, an invoice will be issued to the business to pay the employer levy.
How to pay the employer levy
The employer levy will need to be paid once the registered employer receives their invoice from the Authority.
The levy can be paid via the portal by BPay and must be made within 14 days.
How the levy is calculated
The levy was determined by the Authority’s Governing Board on 9 May 2019 as follows:
- 1.65% for community services
- 1.80% for contract cleaning
- 1.80% for security
The Portable Long Service Benefits Authority is responsible for the administration and operation of the Scheme. They will liaise with employers to ensure they understand their obligations under the Long Service Benefits Portability Act 2018 and how the levy will be applied.
If you are unable to meet the due date for a return, please contact the Authority before the due date to request an extension of time. If your extension of time is approved, you will be advised of your new confirmed due date.
Employer contributions when a worker moves interstate
If a worker moves interstate, they may be able to make arrangements with that state or territory to transfer their portable long service. As the Authority enters into agreements with other states and territories the details of these agreements will be made available.
All employer levy payments remain with the Authority until a claim is made by an employee.
The industries covered by portable long service schemes in other states and territories include:
- Queensland (QLD) - Building and Construction and Contract Cleaning
- New South Wales (NSW) - Building and Construction and Contract Cleaning
- Australian Capital Territory (ACT) - Building and Construction, Contract Cleaning, Community Services and Security
- Tasmania (TAS) - Building and Construction
- South Australia (SA) - Building and Construction
- Western Australia (WA) - Building and Construction
- Northern Territory (NT) - Building and Construction
Records each business needs to keep
Businesses need to keep the following records:
- the worker's name and date of birth
- the nature of the work performed by the worker
- the worker's ordinary pay for each quarter
- the number of hours worked by the worker in each quarter
- the date when the worker began service with the employer
- long service benefits given to the worker under this Act, another Act, a corresponding law or a fair work instrument, including - long service leave granted to, or taken by, the worker payments for, or in lieu of, long service leave made to the worker
- any other long service benefits paid or given to the worker
- if the worker stops service with the employer - the date the worker stops service
National companies with workers in Victoria
National businesses with workers who don't live in Victoria but perform work in Victoria still need to register.
Employer contributions when a worker is absent
If a worker leaves the industry for more than 4 years, they will lose access to their accrued benefits.
Employer contributions when a worker becomes self-employed
If a worker becomes self employed, they can join the scheme as a contract worker and start making their own contributions.
When they become eligible, they can make a claim.
Frequently asked questions
Reviewed 08 October 2019