If you are a victim-survivor
If you experienced sexual abuse at a Victorian government school, we have a page that explains how we can help you access records and which records we can share with you.
Student records
These include: enrolment records, student wellbeing records, school results (Year 10 and VCE), and yearly reports.
Enrolment records
Enrolment records show that you attended a school.
| If your school is closed | Contact the Department of Education’s records team at archives.records@education.vic.gov.au or call 1800 359 140. |
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| If your school is open | Usually more recent records will be at the school. Contact the school directly. Records from before 2007 may be in hardcopy and stored at the school, the department, or the Public Records Office Victoria. Check the Victorian Government Schools Directory for the location of hardcopy records for your school. |
| Who can access | The student, or a person the student authorises to act on their behalf. |
| For more information |
Student wellbeing records
These records hold information about the wellbeing support a student receives.
| Where the record is | Usually held by the school or the department, depending on when it was created. |
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| Who can access | The student, or a person the student authorises to act on their behalf. |
| More information | If the record contains information about another person you may be asked to apply for access through a Freedom of Information request. For more information please visit: Freedom of Information requests – Department of Education |
School results
You may need specific results for further study or other applications.
For example, the Australian Defence Force has a minimum requirement of a pass in both Year 10 Maths and English. To prove you passed Year 10 English and Maths for the ADF, you can provide a copy of your Year 10 certificate or final school report.
School reports
Your school reports were created at least yearly for your entire schooling (primary and secondary) and contain information about your academic achievement and progress.
| Where the record is | If the school is open: contact the school directly. If the school is closed, merged or changed name: email the records team archives.records@education.vic.gov.au. |
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| Who can access | The student, or a person the student authorises to act on their behalf. |
| Note | Schools are only required to keep primary school reports for 6 years after a student has left. |
Staff records
School staff employment records
School staff employment records show where and when a person was employed, and other details about their employment. The records include both teaching and non-teaching staff.
| Where the record is | This depends on when and how the person was employed.
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| Who can access | The staff member, or a person the staff member authorises to act on their behalf. |
| More information |
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Teacher discipline records
A teacher discipline record is made when a teacher is accused of doing something wrong that needs investigation.
| Where the record is | Department of Education. |
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| Who can access | Access is restricted. Some information may be available through a Freedom of Information request. |
| More information |
Administrative school records
Administrative school records include: school council minutes, financial records, yearbooks, school policies, school photographs, etc.
| Where the record is | If the school is open: contact the school directly. If the school is closed: email the records team at archives.records@education.vic.gov.au. |
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| Who can access | Access depends on the type of record, how old the record is, and other requirements such as privacy. |
| More information | Record types explained |
Get records on behalf of someone else
| Who can access | Any person you authorise to act on your behalf may request access to your records. |
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| What they need |
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Records from non-government schools
| Where the record is | If the school is open, contact the school directly. If the school has closed:
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