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Information sharing readiness checklist

Check whether your organisation is ready to implement information sharing and risk management framework within your organisation.

Checklist

  • Child Information Sharing Scheme (CISS)

    Child Information Sharing Scheme Ministerial Guidelines: Guidance for information sharing entities:

    Family Violence Information Sharing Scheme (FVISS)

    Family Violence Information Sharing Guidelines: Guidance for information sharing entities:

    Summary of the Family Violence Information Sharing Guidelines:

    A guide for approved organisations on how to share information:

    Overview of the Family Violence Information Sharing Scheme:

    Information sharing process checklist when making a request:

    Information sharing process checklist when responding to a request:

    Information sharing consent form (for adult victim survivors only):

    Tips for conversations with adult victim survivors about consenting to information sharing and tips for a conversation with a child victim survivor or parent who is not a perpetrator: 

    Your information and your safety factsheet:

    Example record keeping form:

    Integrated resources

    The majority of organisations and services will be prescribed under all three reforms. Integrated resources currently include:

    Tips for a conversation with a child and/or parent (who is not a perpetrator of family violence) about information sharing:

  • Identify and update organisational policies, procedures, guidelines, processes and forms as necessary to reflect the Information Sharing reforms. Develop new materials as appropriate. 

    Information sharing 

    • Existing referral pathways
    • Workplace support policies and procedures  
    • Clinical supervision templates

    Update collection, use and disclosure of information

    • Local-area Memorandums of Understanding (MOUs)
    • Consent and release of information forms
    • Client intake and assessment processes and relevant forms
    • Privacy and confidentiality policies and procedures

    You may need to include or update

    • The purposes for which you collect, hold, use, share and disclose confidential information.
    • How children, young people and other family members will be notified about how their information may be used (and shared).
    • If working directly with perpetrators, how you will communicate the change to the laws about consent not required to share information. Descriptions on:
      • what type(s) of information will be collected
      • when information will and will not be shared
      • how to record information received under the Information Sharing Schemes
      • how to identify and manage a conflict of interest
    • How an individual may access and/or correct their personal information.
    • How your organisation will securely store and dispose of information in accordance with legal requirements.
    • How you will respond to breaches of privacy.
    • Complaints policies to ensure they address the Information Sharing Schemes including:
      • how an individual may make a complaint if they believe their privacy has been breached 
      • timelines for managing complaints 
      • details about documenting complaints and resolution processes

    Update record keeping obligations in line with the Regulations

    • manuals  
    • training manuals
    • existing record keeping systems or processes
  • Information sharing 

    • Identify staff to undertake organisational policy and leadership (leaders) training.
    • Identify staff to undertake information sharing (sharers) training.
    • Ensure priority staff complete online training sessions.

    Other

    • Identify or establish governance structures within your organisation to oversee these reforms.
    • Identify existing partnerships and networks across your local area to promote collaboration.
    • Identify opportunities for new partnerships with other ISEs in your local area.

More information

Family Violence Information Sharing Scheme and MARAM:

Child Information Sharing Scheme:

Reviewed 12 March 2020

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