Information sharing readiness checklist

Checklist

• Read policy and practice documents

  Child Information Sharing Scheme (CISS)

  Child Information Sharing Scheme Ministerial Guidelines: Guidance for information sharing entities:

  Child Information Sharing Scheme Ministerial Guidelines - Guidance for information sharing entities

  pdf 454.1 KB

  • Child Information Sharing Scheme

  Family Violence Information Sharing Scheme (FVISS)

  Family Violence Information Sharing Guidelines: Guidance for information sharing entities:

  Family Violence Information Sharing Guidelines

  pdf 5.81 MB

  Summary of the Family Violence Information Sharing Guidelines:

  Family Violence Information Sharing Guidelines - Summary

  pdf 1.84 MB

  A guide for approved organisations on how to share information:

  A guide for organisations on how to share information

  pdf 1.94 MB

  Overview of the Family Violence Information Sharing Scheme:

  Information sharing process checklist when making a request:

  • Review the checklist for making a request

  Information sharing process checklist when responding to a request:

  • Review the checklist for responding to a request

  Information sharing consent form (for adult victim survivors only):

  Information sharing consent form (for adult victim survivors only)

  pdf 803.51 KB

  Tips for conversations with adult victim survivors about consenting to information sharing and tips for a conversation with a child victim survivor or parent who is not a perpetrator: 

  • How to inform your clients

  Your information and your safety factsheet:

  Your information and your safety factsheet

  pdf 830.68 KB

  Example record keeping form:

  Example record keeping form - Family Violence Information Sharing Scheme

  pdf 849.36 KB

  Integrated resources

  The majority of organisations and services will be prescribed under all three reforms. Integrated resources currently include:

  • Tips for information sharing record keeping

  Tips for a conversation with a child and/or parent (who is not a perpetrator of family violence) about information sharing:

  Tips for a conversation with a child victim survivor or parent who is not a perpetrator

  pdf 911.08 KB

• Find and review internal documents and practices

  Identify and update organisational policies, procedures, guidelines, processes and forms as necessary to reflect the Information Sharing reforms. Develop new materials as appropriate. 

  Information sharing 

  • Existing referral pathways
  • Workplace support policies and procedures  
  • Clinical supervision templates

  Update collection, use and disclosure of information

  • Local-area Memorandums of Understanding (MOUs)
  • Consent and release of information forms
  • Client intake and assessment processes and relevant forms
  • Privacy and confidentiality policies and procedures

  You may need to include or update

  • The purposes for which you collect, hold, use, share and disclose confidential information.
  • How children, young people and other family members will be notified about how their information may be used (and shared).
  • If working directly with perpetrators, how you will communicate the change to the laws about consent not required to share information. Descriptions on:
    • what type(s) of information will be collected
    • when information will and will not be shared
    • how to record information received under the Information Sharing Schemes
    • how to identify and manage a conflict of interest
  • How an individual may access and/or correct their personal information.
  • How your organisation will securely store and dispose of information in accordance with legal requirements.
  • How you will respond to breaches of privacy.
  • Complaints policies to ensure they address the Information Sharing Schemes including:
    • how an individual may make a complaint if they believe their privacy has been breached 
    • timelines for managing complaints 
    • details about documenting complaints and resolution processes

  Update record keeping obligations in line with the Regulations

  • manuals  
  • training manuals
  • existing record keeping systems or processes

• Assess training needs

  Information sharing 

  • Identify staff to undertake organisational policy and leadership (leaders) training.
  • Identify staff to undertake information sharing (sharers) training.
  • Ensure priority staff complete online training sessions.

  Other

  • Identify or establish governance structures within your organisation to oversee these reforms.
  • Identify existing partnerships and networks across your local area to promote collaboration.
  • Identify opportunities for new partnerships with other ISEs in your local area.