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Information sharing guides, templates and tools

Resources to help you implement the information sharing schemes and MARAM within your organisations.

Organisations prescribed as Information Sharing Entities (ISEs) should update their policies and procedures to reflect their responsibilities under the new information sharing schemes. This includes communicating to staff about who is appropriately authorised to share information on behalf of the organisation. That is, organisations will need to consider what staff should be authorised to share information (in relation to family violence risk assessment and management and child wellbeing and safety), based on their functions and role.

Organisations and services now prescribed under MARAM are required to start aligning their policies, procedures, practice guidance and tools to MARAM. It is not expected that organisations will have aligned to MARAM from day one. Instead, MARAM alignment is progressive and will take time.

An implementation planning kit to assist you in implementation planning for MARAM and the information sharing schemes is available below:

Family Violence Information Sharing Scheme resources

The following resources are available to assist ISEs to understand their obligations and ensure information is shared in a way that balances the safety of family violence victims with individuals’ privacy.

Family Violence Information Sharing Ministerial Guidelines

The responsible Minister has issued Guidelines under Part 5A, which are legally binding for all prescribed Information Sharing Entities (except courts). The Guidelines provide direction to ISEs on how to apply Part 5A in sharing information with other ISEs in relation to assessing or managing risk of family violence and includes guidance and resources to ensure that information is shared appropriately and responsibly.

Fact sheets and flowcharts

Overview of the Family Violence Information Sharing Scheme

Provides an overview of the Family Violence Information Sharing Scheme on a page.

A guide for ISEs on how to share information

This is a guide for ISEs on how to share information that is relevant to assessing and managing risk of family violence.

How to request information under the Family Violence Information Sharing Scheme

This resource helps ISEs make information sharing requests under the Family Violence Information Sharing Scheme, supporting the timely exchange of information.

Your information and your safety factsheet

This fact sheet is for clients who are victim survivors and outlines what information may be shared with them and with others to manage their safety.

Checklists

Information sharing process checklist when making a request

Checklist for ISEs to assist them in making a request under Part 5A of the Family Violence Information Sharing Scheme.

 Information sharing process checklist when responding to a request

Checklist for ISEs on how to respond to a request to share information under the Family Violence Information Sharing Scheme.

Tip sheets

Tips for conversations with adult victim survivors about consenting to information sharing.

Tips and conversation prompts for ISEs on how to explain information sharing to an adult victim survivor.

Tips for a conversation with a child victim survivor or parent who is not a perpetrator

Tips and conversation prompts for ISEs on how to explain information sharing to child victim survivors and/or a parent who is not a perpetrator.

Forms and templates

Information sharing consent form (for adult victim survivors only)

Example consent form about information sharing for ISEs to use with an adult victim survivor.

Example record keeping form

An example of a record keeping form for ISEs on requirements under the scheme.

Child Information Sharing Scheme resources

Child Information Sharing Scheme Ministerial Guidelines

The Child Information Sharing Scheme Ministerial Guidelines are made under section 41ZA of the Child Wellbeing and Safety Act. They explain how prescribed information sharing entities should handle confidential information responsibly, safely and appropriately under the Child Information Sharing Scheme. The guidelines also set out how the legislative principles of the scheme are to be applied.

Fact sheets and info graphics

Child Information Sharing Scheme Summary

Targeted at the whole of community sector to provide an overview of the Child information Sharing Scheme.

Child Information Sharing Scheme pathway

Targeted to prescribed professionals, this infographic shows how practitioners would approach the wellbeing of a child while considering the intersection of all three reforms.

Forms and templates

Example record keeping form

An example for ISEs, to assist them with meeting their record-keeping obligations when proactively sharing or responding to a request.

Scenarios

Resources for frontline workers, these scenarios show how the Child Information Sharing Scheme may be applied in operation.

Applying the Scheme – a requesting information scenario

Applying the scheme - responding to a request

Family violence and child information sharing schemes integrated resources

Most organisations prescribed under the Family Violence Information Sharing Scheme are also prescribed under the Child Information Sharing Scheme. The following resources will assist organisations to implement and use both information sharing schemes.

Fact sheets

How do the information sharing schemes work together?

A fact sheet that highlights the differences and intersections between the Family Violence Information Sharing Scheme and the Child Information Sharing Scheme.

Checklists

Organisational readiness checklist for the family violence and child information sharing schemes

A checklist for organisational leaders, to determine responsibilities under both information sharing schemes and identify policies and procedures that require updating to reflect obligations under the information sharing schemes.

Tip sheets

Tips for information sharing record keeping under the family violence and child information sharing schemes

Tips for ISEs, to assist them with meeting their record keeping obligations under the two information sharing schemes.

Tips for a conversation with a child and/or parent about information sharing under the family violence and child information sharing schemes

Tips and conversation prompts for ISEs, explaining the purpose of the two information sharing schemes to a child and/or parent who is not a perpetrator.

Privacy and complaints handling

Information sharing complaints under the family violence and child information sharing schemes

A resource for ISEs outlining advice on how to process complaints related to information sharing under the family violence and/or child information sharing schemes.

More information

Visit Family violence reform for other staff resources, and the history and progress of family violence reform.

Reviewed 27 August 2019

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