Training data collection

Overview

All vocational education and training (VET) providers who receive funding from the Victorian government are required to provide statistical data to the Department.

The data is used to shape policy, monitor VET activity, evaluate initiatives and plan for the future.

Submit your student statistical data to Higher Education and Skills via the Skills Victoria training system.

Getting started

You must have a valid username and password to access the 'statistical data submission and validation' website.

If this is the first time you have submitted data in the collection, you will need to contact us to obtain valid login details. In an email, provide your name, telephone number and training organisation identification number (TOID) which was issued to you by the Victorian Registration and Qualifications Authority (VRQA).

Access the Skills Victoria Training System provides more information on how to do this.

You will also need access to a range of resources to successfully meet the requirements of the statistical collection.

Guidelines

The Victorian VET student statistical collection guidelines and validation supplement contain all of the information you need to know about the statistical collection. These documents are essential to understanding the content, definitions and formal requirements of the collection.

Guidelines for 2023

Guidelines provide information and guidance to providers of Vocational Education and Training (VET) including eligible community-based providers about Higher Education and Skills' group statistical submission requirements for 2023. These guidelines support AVETMISS 8.0 and are to be implemented for the 2023 collection year.

• Funding source identifier - Victorian STA Supplement (XLSX, 30KB)
• Victorian VET Student Statistical Collection Guidelines - 2023 v1 (DOCX, 2.21MB)
• Victorian_VET_Student_Statistical_Collection_Guidelines_2023_v1.0 (PDF, 3.32MB)
• Victorian_VET_Student_Statistical_Collection_Guidelines_2023_v1.0_Summary_of_Changes (DOCX,384KB)
• Victorian_VET_Student_Statistical_Collection_Guidelines_2023_v1.0_Summary_of_Changes (PDF, 560KB)

Guidelines for 2022

Guidelines provide information and guidance to providers of Vocational Education and Training (VET) including eligible community-based providers about Higher Education and Skills' group statistical submission requirements for 2022. These guidelines support AVETMISS 8.0 and are to be implemented for the 2022 collection year.

• Validation rule and rejects supplement - 2022 (XLSX, 55.34KB)
• Funding source identifier Victorian STA supplement - 2022 v2 (XLSX, 33.81KB)
• Victorian VET student statistical collection guidelines-2022 v1.2 (DOCX, 2.21MB)
• Victorian VET student statistical collection guidelines-2022 v1.2 (PDF, 2.12MB)
• Victorian VET Student statistical collection guidelines-summary of changes 2022 v1.2 (DOCX, 373.22KB)
• Victorian VET student statistical collection guidelines-summary of changes_2022_v1.2 (PDF, 241.2KB)

Guidelines for 2021

Guidelines provide information and guidance to providers of Vocational Education and Training (VET) including eligible community-based providers about Higher Education and Skills' group statistical submission requirements for 2021. These guidelines support AVETMISS 8.0 and are to be implemented for the 2021 collection year.

• Victorian VET student statistical collection guidelines - 2021 v1.01 (PDF, 2.38MB)
• Victorian VET student statistical collection guidelines - 2021 v1.01 (DOCX, 1.58MB)
• Victorian VET student statistical collection guidelines - 2021 v1.0 (PDF, 2.38MB)
• Victorian VET student statistical collection guidelines - 2021 v1.0 (DOCX, 1.58MB)
• Victorian VET student statistical collection guidelines - 2021 v1.0 - summary of changes (PDF, 228.82KB)
• Victorian VET student statistical collection guidelines - 2021 v1.0- summary of changes (DOCX, 125.81KB)
• Funding source identifier STA supplement - 2021 v1 (XLSX, 29.1KB)
• Validation rule and rejects supplement 2021 (XLSX, 48.65KB)

Guidelines for 2020

Guidelines provide information and guidance to providers of Vocational Education and Training (VET) including eligible community-based providers about Higher Education and Skills' group statistical submission requirements for 2020. These guidelines support AVETMISS 8.0 and are to be implemented for the 2020 collection year.

• Victorian VET student statistical collection guidelines - 2020 v1.2 (PDF, 2.38MB)
• Victorian VET student statistical collection guidelines - 2020 v1.2 (DOCX, 1.58MB)
• Victorian VET student statistical collection guidelines - 2020 v1.2 - summary of changes (PDF, 228.82KB)
• Victorian VET student statistical collection guidelines - 2020 v1.2- summary of changes (DOCX, 142.51KB)
• SVTS validation rule and rejects supplement - 2020 (XLSX, 58.38KB)
• Funding source identifier STA supplement - 2020 v1.3 (XLSX, 30.31KB)

Guidelines for 2019

Guidelines provide information and guidance to providers of Vocational Education and Training (VET) including eligible community-based providers about Higher Education and Skills' group statistical submission requirements for 2019. These guidelines support the AVETMISS 8.0 changes and are to be implemented for the 2019 collection year.

• Victorian VET student statistical collection guidelines - 2019 v2 (PDF, 2.76MB)
• Victorian VET student statistical collection guidelines - 2019 v2 (DOCX, 1.72MB)
• Victorian VET student statistical collection guidelines - 2019 v2 - summary of changes (PDF, 684.63KB)
• Victorian VET student statistical collection guidelines - 2019 v2 - summary of changes (DOCX, 59.01KB)
• Funding source identifier STA supplement - 2019 (XLSX, 34.94KB)
• SVTS validation and reject supplement - 2019 (XLSX, 49.31KB)

Guidelines for 2018

Guidelines provide information and guidance to providers of Vocational Education and Training (VET) including eligible community-based providers about Higher Education and Skills' group statistical submission requirements for 2018. These guidelines support the AVETMISS 8.0 changes and are to be implemented for the 2018 collection year.

• Victorian VET student statistical collection guidelines - 2018 v2 (PDF, 2.94MB)
• Victorian VET student statistical collection guidelines - 2018 v2 (DOCX, 868.11KB)
• Victorian VET student statistical collection guidelines - 2018 changes specifications (PDF, 1.44MB)
• Victorian VET student statistical collection guidelines - 2018 changes specifications (DOCX, 273.87KB)
• Funding source identifier STA supplement (XLSX, 38.76KB)
• SVTS validation and reject supplement - 2018 (XLSX, 45.64KB)

Guidelines for 2017

Guidelines provide information and guidance to providers of Vocational Education and Training (VET) including eligible community-based providers about Higher Education and Skills' group statistical submission requirements for 2017. These guidelines support the AVETMISS 7.0 changes and are to be implemented for the 2017 collection year.

• Victorian VET student statistical collection guidelines - 2017 v2 (PDF, 2.7MB)
• Victorian VET student statistical collection guidelines - 2017 v2 (DOCX, 889.21KB)
• Victorian VET student statistical collection guidelines - 2017 v2 - summary of changes to v1 (PDF, 598.07KB)
• Victorian VET student statistical collection guidelines - 2017 v2 - summary of changes to v1
• SVTS validation and reject supplement - 2017 (XLSX, 53.34KB)
• Funding source identifier STA supplement (XLSX, 34.38KB)

Guidelines for 2016

Guidelines provide information and guidance to providers of Vocational Education and Training (VET) including eligible community-based providers about Higher Education and Skills group statistical submission requirements for 2016. These guidelines support the AVETMISS 7.0 changes and are to be implemented for the 2016 collection year.

The summary of changes documents incorporate details of the changes introduced in version 1 of the 2016 guidelines.

The SVTS validations 2016 file contains all the validation rules which are applicable in 2016. This excel file format now replaces the validation supplement word document which was published in previous years.

• Victorian VET student statistical collection guidelines - 2016 v2 (PDF, 3.56MB)
• Victorian VET student statistical collection guidelines - 2016
• Summary of changes - 25/08/2016
• Summary of changes - 25/08/2016 (DOCX, 93.46KB)
• SVTS validations 2016 (XLSX, 45.97KB)

Classification tables

The National Centre for Vocational Education Research (NCVER) makes all of the critical classification tables you will require for the collection available in electronic format. The classification tables include codes and descriptions/labels for:

• ANZSCO (Australian and New Zealand Standard Classification of Occupations)
• country
• language
• field of education
• other reference tables used in the national AVETMISS (Australian Vocational Education and Training Management Information Statistical Standard) data collection

See the Statistical classification tables on the NCVER website for more information.

Nationally accredited training activity

The government training website provides a search and browses function that allows you to find specific training packages, qualifications, courses, units of competency and registered training organisations (RTO) that are licensed to provide training in Victoria and the other states.

The website contains more information on nationally accredited training packages, qualifications, courses and units.

Further details of course and module master data used by the SVTS are published within Skills Victoria training system

Student management software

Several commercial software vendors provide packages capable of meeting your student administration needs and are compliant with the requirements of the VET statistical collection. Contact vendors directly for more information. Unfortunately, Higher Education and Skills cannot endorse or recommend any particular package.

When assessing the ability of a package to meet your business requirements, also ensure that it can meet Higher Education and Skills' reporting requirements which include compliance with the Australian Vocational Education and Training Management Information Statistical Standard (AVETMISS).