About the CMS
The Content Management System (CMS) is built using an open-source software platform, Drupal.
It's managed by the Department of Government Services through the Single Digital Presence (SDP) program.
How SDP works
SDP operates on a distributed authoring model.
This means content owners (Editors) update their own information using the CMS.
Editors cannot publish to the CMS.
Content approvers are responsible for reviewing edited or new pages and then publishing to the CMS.
How to get Editor access to the CMS
Step 1. Confirm your content is included in the SDP CMS
Check whether your website or site section is included in either:
- content.vic.gov.au CMS, or
- howqua.content.vic.gov.au CMS
by checking on the page, Victorian Government websites using Single Digital Presence(opens in a new window).
If your website is not on this list and is an independent site, contact your department's publishing team.
Step 2: If your website is in the SDP CMS, request an account:
We create your training account within 48 hours.
You will be emailed a link that will allow you to access your CMS training account and set up a secure password.
Step 3. Complete the training activities
Only once you successfully complete your training will you be given CMS Editor access.
You will receive an email which asks you to review and update a training page in the CMS. Each activity will include instructions to help you complete each task.
Once you complete your training, you should:
- understand your digital accessibility requirements
- know how to apply the correct heading sizes
- know when and how to create internal and external hyperlinks.
Step 4. Attend an online workshop
Join the Single Digital Presence community(opens in a new window) on the Innovation Network. As well as providing resources and events, they run workshops on writing for the web and accessibility.
All CMS users are encouraged to attend these workshops that are conveniently held online at multiple times throughout the year.
How to get Approver access to the CMS
You first need to complete Editor training before you can request Approver access.
Departments and agencies are responsible for publishing their own content.
You can complete publishing (Approver) training if you:
- have completed the Editor training
- are working in a Victorian government digital team responsible for a SDP publishing queue.
For more information and to request Approver access and training, go to CMS Approver access and training.
Updated