Grant Program Guidelines can be difficult to understand.
To help your organisation or community group to understand here is a list of terms we use and a definition or explanation.
Acknowledgement and Publicity Guidelines
A condition of funding requires that the Victorian Government and Victorian Veterans Council (if applicable) are acknowledged when the project is promoted to the veteran community and the general public.
Auspice organisation
An auspice organisation will make funds available to a smaller organisation or community groups to meet the grant program's financial and legal requirements. This will include taking responsibility to:
- sign your grant agreement
- take legal and financial responsibility of the grant on your organisations behalf
- receive and distribute grant funds under the grant agreement
- ensure all grant activities or events are completed
- submit accountability and evaluation reports on your organisations behalf
Auspice agreement
An auspice arrangement is when a larger organisation partners with a smaller organisation to fund a grant activity or event. The larger organisation is known as the auspice organisation. Your organisation or community group is known as the grant recipient.
Assessment criteria
Are the key points that grant applications will be considered against. A grant application must meet all assessment criteria to be successful.
Capacity building
The development of long-term skills which help assist a person or group become self-sufficient.
Declaration
A formal statement at the end of the application indicating that all information provided is true and accurate. Declarations usually need to be signed by a registered officer at an organisation such as a Chief Executive Officer, Secretary or President.
Evaluation
Is completed at the end of a grant project and assesses how successful the grant project was in achieving its aim and objective.
Final Report
A final report is required to acquit the grant and issue final payment (if applicable).
If you have any outstanding final (acquittal) or progress reports for any Fairer Victoria funded program, you will need to submit your report to receive new funding.
Funding agreement
Is a legal document that outlines the terms, conditions and obligations of funding, project delivery, accountability for both the department and the funded organisation or community group.
Funding arrangements
Funding arrangements are a detailed plan outlining when grant instalments will be made to an organisation or community group.
Funding rounds
Some grant programs will have a series of open and close date throughout the year when applications can be submitted. Each one of these is called a funding round.
In-kind contribution
Is any non-financial support provided to a grant project. This could include, but is not limited to, free stationary, event space, or phone usage.
Milestones
Key accomplishments achieved during the grant project.
Outcome
Is the aim of the grant project. For example a grant project aim could be to raise awareness of a community issue or connect different community groups together.
Program Guidelines
Also known as Application Guidelines. Program Guidelines provide details about:
- the grant program
- the types of projects
- events or activities the program is looking to fund
- how to apply for the grant
- organisation or community group eligibility
- application assessment criteria
It's important to read Program Guidelines before commencing an application.
Progress report
Successful applicants are required to fill out reports in line with their funding agreement requirements. Progress reports may be required for complex or high valued projects.
Public liability insurance
Public liability insurance protects your organisation or community group financially if someone attending your grant activity or event is injured.
Stakeholders
The people or community groups who have an interest in the project. Stakeholders can include:
- other community groups
- local councils
- business owners
- members of your local community
- members of your organisation (for example, veterans and their families)
Target group
The people or community that your grant project aims to reach and engage with.
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