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Data set requests: Department of Education

How to submit a request for customised data.

Before you submit a request

Before considering a request for customised data, please ensure that the data you seek it not published on any of the below platforms and pages:

Our staff can also consult information systems via the intranet (no public access):

  • Datazone
  • HES Data Portal
  • Outcomes Framework
  • Evidence Base
  • Information Asset Register.

Requesting data

If the data you seek has not been published, you can submit a request for customised data.

However, before submitting the Data request form (DOCX, 48KB)External Link please email us via to discuss your intent.

How we respond

Provision of data will be in accordance with the terms of the Data Protocol (DOCX, 87KB)External Link .

To allow us enough time to assess and meet your request, it should be submitted well in advance of when the data is needed. Further information on timelines will be provided once your request has been received.

When a formal request has been made through the data governance address, it will generally be acknowledged and considered within 5 working days.

If your request can be serviced, we will endeavour to provide a response within 15 working days, however this timeline may not be met due to the nature of the request and/or other operational priorities.

Please note that we will not always be able to provide the data sets you have requested. Reasons may include:

  • where the requested data set does not exist
  • the data in the data set has been supplied to us by a third party, or in circumstances of confidentiality
  • a risk that the identity of individuals may be reasonably ascertained from a data set has been identified
  • disclosure of the data contained in a data set is prohibited by law
  • it is not practicable to divert our resources to meet the request, which is often the case when requests are extensive, pertaining to multiple sources, large data sets or involving complex processing.

Our research

For information about conducting research in Victorian government schools or in early childhood settings, refer to Research.

Freedom of Information

You have a right to access certain documents in our possession. For more information, refer to Freedom of information.

Reviewed 20 December 2022

Department of Education

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