Introduction
The DE Oracle Supplier Portal (‘the Supplier Portal’) is used by the department and some other Education portfolio bodies to release Requests for Quote (RFQs, also referred to as ‘negotiations’) and to allow suppliers to manage their responses. This includes use by the Victorian School Building Authority (VSBA) as part of the Infrastructure Portfolio Management (IPM) platform.
The Supplier Portal also allows suppliers to self-manage their organisational details and user access (except banking information).
Other platforms
VendorPanel remains a mandated platform for DE to issue procurement requests to market that relate to a number of Victorian Government State Purchase Contracts and registers.
DE continues to issue these requests through VendorPanel, however suppliers responding through VendorPanel must also be a registered organisation within the Supplier Portal for us to properly manage the full lifecycle of that request and related processes. The Victorian Government will be progressively moving those arrangements to its new Digital Marketplace and Supplier Hub, but the need for dual registration will continue to apply.
The VSBA no longer uses VendorPanel, with all procurements undertaken in the Supplier Portal.
DE will continue to advertise open market procurement requests through the Buying for Victoria (BFV) Tenders Portal, but users will be redirected to this Supplier Portal to obtain documentation and submit responses. Responses submitted through the BFV Tenders Portal are no longer accepted unless specifically advertised as such.
New supplier registration
Prospective suppliers (those who have not previously been engaged by DE) need to self-register to create a new supplier record for their organisation in the Supplier Portal.
Self-registration includes the provision of basic organisational details and the creation of one or more user accounts for staff who will access and respond to RFQs through the Supplier Portal.
Download our Quick Reference Guide to learn more about this process:
QRG Supplier Registration and Update Process (DOCX, 996KB)
User registration for existing suppliers
Suppliers who have previously been engaged by DE will already have a supplier record in our systems, but may not have any user accounts established to allow for accessing and responding to RFQs.
DE will manually create the first user account for any existing supplier. Users can then self-manage new user requests within their organisation.
Download our Quick Reference Guide for more detail:
QRG Supplier Registration and Update Process (DOCX, 996KB)
Logging in and forgotten passwords
Users should always go to the front page of the Supplier Portal to log in.
Users created after April 2025 use their email address as their User ID. Users created before that date should still use their original five- or six-digit numerical User ID.
There is a ‘Forgot Password’ link on the front page of the Supplier Portal if you need help resetting your password.
Key functions of the Supplier Portal
Our Quick Reference Guide on the key functions of the Supplier Portal covers the following topics:
- Finding a negotiation (RFQ)
- Navigating around a negotiation (RFQ)
- Communicating with the project team
- Creating a response
- Managing your responses
- Manage your organisation’s profile
Download our Quick Reference Guide for more detail:
QRG Supplier Portal Key Functions (DOCX, 829KB)
Requesting assistance
Questions about individual RFQs/RFTs/negotiations should, as a first option, be directed to the relevant project team using the Messages function within each negotiation.
Goods and services procurement
If you cannot find the information you need regarding the Supplier Portal in the above documents, please contact the DE Supplier Portal helpdesk: oracle.procurement.cloud@education.vic.gov.au.
Construction procurement
For support in relation to construction procurement activities, please contact VSBA Procurement: vsba.procurement@education.vic.gov.au.
For support with the IPM platform, please contact the VSBA IPM Support team: IPM.support@education.vic.gov.au
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