Government school coordinators: setting up the Premiers' Reading Challenge

Find information for government school coordinators on how to set up the Premiers’ Reading Challenge using the Challenge application.

Delegating the Super Coordinator role

Super Coordinators prepare their school for the Challenge at the beginning of each year by:

• activating students
• assigning other coordinators.

The principal is the default Super Coordinator for the school until they delegate the role to someone else.

The principal must log in to the Challenge application to delegate the Super Coordinator role to the person who will oversee the Challenge in the school. For example, a:

• librarian
• business manager
• class teacher.

There can be multiple Super Coordinators if needed.

Principal access issues

A user in the principal group for the school has automatic access to the Challenge application.

If you’re a principal and your access to the application is not working, check that you have been added to the active directory principal group for your school.

If you’re already part of the principal group, contact our Service Desk:

• call 1800 641 943
• email servicedesk@education.vic.gov.au

Logging in to the Challenge application

To log in to the Challenge application, a Super Coordinator needs to first set you up as a coordinator in the Challenge application.

You can then log in to the Challenge application using your eduPass network details.

1. Select the School/Student button.
2. Under the Coordinator login area, select the Government schools option. This will redirect you to the eduPass authentication screen.
3. Enter your usual login details (8 digit TO number e.g. (08XXXXXX) and password). This will redirect you back to the Challenge application.

If you cannot log in because you’re not yet set up to access the application, speak to your school’s Super Coordinator or principal.

Setting up other coordinators

Super Coordinators can add Learning Coordinators and other Super Coordinators.

1. Go to the Users menu, then the Coordinators menu.
2. Select +Coordinator. You can search eduPass for teaching staff associated with your school.
3. Enter at least one search term – first or last name, User ID or email address.
4. Select Search.
5. From the search results, select the user you need. Select the Coordinator role they’ll have then Save.

Coordinators will stay in the application each year.

Coordinator types and access levels

Super Coordinators

Super Coordinators have access to all Challenge student and staff records at their school and can carry out tasks on behalf of all other users. They can:

• add other Super Coordinators and Learning Coordinators
• activate students and assign them to Learning Coordinators
• deactivate users
• generate and print out Challenge student passcodes (not eduPass passwords)
• moderate book reviews
• verify completion of books
• add books to student reading lists (only for students assigned to them).

Learning Coordinators

Learning Coordinators can view the records and carry out tasks on behalf of students assigned to them in the Challenge application. They can:

• generate and print out Challenge student passcodes (not eduPass passwords)
• moderate book reviews
• verify completion of books
• add books to student reading lists.

Activating students for the Challenge

Government school student data (name, year level and class) is imported from CASES21 and updated every day.

Super Coordinators can activate students in the Challenge application by:

1. Going to the Users menu, then the Students menu.
2. Entering the required filtering criteria (if a multi campus school use the drop down box). Make sure the Status option is Inactive.
3. Selecting Search.

From the search results, you can activate students by either:

• Bulk activating all students – select Activate all students under the Group Actions menu. You do not need to select any of the students from the results for this action.
• Bulk activating a targeted group – select all students from the search results. Select Activate student under the Group Actions menu.
• Activating individual students – select the student from the search results then select Activate student from the ellipses (⋮) next to their entry in the search results.

If a student’s details do not appear in the Challenge application, speak to your school’s CASES21 administrator.

Student information is kept in the application each year. Students will need to be activated and assigned to a coordinator for each Challenge.

Assigning students to Learning Coordinators

Super Coordinators can assign groups of students to Learning Coordinators.

To assign a student to a coordinator or change the coordinator:

1. Go to the Users menu, then the Students menu.
2. Enter the required filtering criteria. Make sure the Status option is Active.
3. Select Search.

From the search results, you can assign or change coordinators by either:

• Bulk assigning all students – select Assign coordinator to all students under the Group Actions menu. You do not need to select the students from the results for this action. We recommended you identify smaller groups rather than assigning a single coordinator to all students in the school. This will share the workload of monitoring reading, verifying books, moderating book reviews and finalising details.
• Bulk assigning a targeted group – select students from the search results and select Assign coordinator under the Group Actions menu.
• Assigning individual students – select the student from the search results. Select Assign coordinator from the ellipses (⋮) next to their entry in the search results table.

If the Super Coordinator wants to assign a book to a group of students, they’ll need to assign the students to themselves first.

Student passcodes

Student passcodes all must have 6 digits.

There are two ways for government school students to log in to the Challenge application.

Challenge application-generated usernames and passcodes

The Challenge application can generate and print student usernames and passcodes. For security reasons, these are generated for printing. You cannot view them online.

To generate and print usernames and passcodes:

1. Go to the Users menu, then the Students menu.
2. Filter on year level, class name or coordinator name.
3. Select Search.

From the search results, you can generate username and passcode details by either:

• For a group – selecting the relevant students from the search results. Select Print username and passcode under the Group Actions menu.
• For individuals – selecting the student from the search results. Select Print username and passcode from the Action ellipses (⋮) next to their entry in the search results table.

The application will email the login details to the coordinator who performed the action.

You could print the usernames and passcodes on sticky labels (e.g. Avery A4 L7163 address mailing labels) for students to stick inside diaries or reading covers. Or you could print the passcodes A4 paper, cut them up and hand them out.

If a student forgets or loses their passcode, you can generate a new one.

To help you to deliver the Challenge remotely, you can now send usernames and passcodes to students in bulk via email:

• Send student logins via email in bulk

Students with existing eduPass credentials

Once activated, government school students using eduPass accounts can log in to the Challenge application using their existing details. For example, their 8 digit TO number e.g. (08XXXXXX) and password.

Students must change their eduPass passcodes. More information is available in our Password Policy.

Correcting a student’s certificate name

Student names are updated from the ‘preferred first name and family name’ fields from CASES21. Coordinators should ask the CASES21 administrator to update the student’s name in CASES21 if it’s incorrect.

Changes made in CASES21 will be visible in the Challenge application the next day.