Managing the program

Learn about the importance of managing a program; find guidance on monitoring and control to ensure the project remains on-program during the delivery phase and is successfully delivered on time.

A well developed and clearly articulated program is essential for ensuring the project is completed on time; all project activities are planned appropriately and communicated to the appropriate parties. The program will allow you to understand the interdependencies between activities and determine the order in which activities must be completed to ensure the project is delivered on time.

It is important to note that the TAFE may need to develop various programs or make a number of revisions to the program, throughout the project lifecycle, including for internal processes such as obtaining the necessary funding and approvals, procurement and managing the design process and the works. You will need to agree on the program for the delivery of the works with the contractor.

The need to manage the program

Delays to the program may prevent the project from being completed on time, within the required budget and/or to the required standard. This may impact the realisation of project benefits envisaged during the project definition, funding and approvals phase. It is therefore important to plan, schedule, monitor and control the program.

The program is also an important tool during delivery to help:

  • assess contractor claims
  • determine whether any extension of time (EOT) claims should be granted, and
  • monitor progress to determine whether works can be accelerated or reprogramed.

It is important for the program to be up to date and accurate to assess EOT claims and other impacts caused by change events.