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What are the steps in the process to rectification?

There are 10 key steps that Cladding Safety Victoria follows in the process to rectify combustible cladding on an apartment building.

Step 1: Referral of a building to Cladding Safety Victoria

Buildings are referred to Cladding Safety Victoria by the Victorian Building Authority’s Statewide Cladding Audit in accordance with an approved referral process.

Find out more about the Statewide Cladding Audit.

Step 2: Owners corporations register with Cladding Safety Victoria

Cladding Safety Victoria assigns a Customer Liaison Officer (CLO) to each building within the program who meets with each owners corporation. Following this meeting, the CLO provides the owners corporation with a Registration Form. This must be completed prior to commencement of the next step in the program.

Find out more about the role of the Customer Liaison Officer in the process.

Find out more about the role of owners corporations in the rectification approvals process.

Step 3: Due diligence

Cladding Safety Victoria undertakes a due diligence process on each building in the program. This includes carrying out a physical site inspection during which sample of materials might be taken for testing.

As a result of the inspection, a report will be prepared by Cladding Safety Victoria identifying a preferred building pathway (for example, whether full replacement or partial replacement is required). The report will include an estimate of the funding required for the rectification of the building.

Find out more about our due diligence process.

Step 4: A decision about funding is made

An internal Investment Board reviews recommendations for recommended building pathways and associated budgets and gives approval where appropriate for funding to be granted.

Find out more about funding of the program and how funding decisions are made.

Step 5: An Independent Project Manager is appointed

Cladding Safety Victoria will assign an Independent Project Manager (IPM) to assist the owners corporation of each building. Working with the owners corporation, the IPM will facilitate each project’s delivery until completion. The IPM will undertake the procurement process for the design team and other contractors to undertake the cladding rectification work. These contractors will be hired by the owners corporation and funded by Cladding Safety Victoria.

Find out more about the role of the Independent Project Manager in the process.

Step 6: A Funding Agreement is signed by the owners corporation

To secure funding from Cladding Safety Victoria, the owners corporation is required to sign a Funding Agreement. The Funding Agreement will set out funding arrangements and payment conditions. The Customer Liaison Officer will facilitate the execution of the Funding Agreement with the owners corporation. 

Step 7: Execution of design and construct contracts

On behalf of the owners corporation, the Independent Project Manager (IPM) will facilitate the tender process for the design and construction of the cladding rectification works. The IPM will prepare a Tender Recommendation Report for the owners corporation and seek funding approval from Cladding Safety Victoria. Subject to approval and execution of the Funding Agreement with the owners corporation, the owners corporation will directly engage a builder to undertake the required works.

Find out more about the register of builders that are authorised to undertake works in the program.

Cladding waste materials will be disposed of under all relevant legislation by contractors undertaking the work. Find out more about how cladding waste materials will be disposed of under the program.

Step 8: Contract management and administration

All construction contracts will be administered by the Independent Project Manager (IPM), directly engaged by Cladding Safety Victoria. Contracts will be administered in accordance with terms.

Step 9: Contract completion

Subject to all contractual obligations being carried out, the project will be deemed complete and the building will be issued a new occupancy certificate.

Step 10: Building is acquitted from the program

Once works on a project are completed, the building will be acquitted and removed from Cladding Safety Victoria’s cladding replacement program.

Reviewed 25 September 2020

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